Count and Sum functions with 2 criterias

[Sue]

Question:
Category Processed (Yes) Not Processed(No)
Count Sum(Amt) Count Sum(Amt)
1 - 25
26 - 50
51 - 100
101 - 250
Total

Data has two columns which are Amount and Status(Yes/No). Can someone help
me with the formulae to count the number of coumns which fall in each
Category and also sum of the amounts in those categories?

 

[Bob Phillips]

Your question is not clear, at least to me.

I am not seeing where the variable data is and hat is repeated, so what
needs to be counted/summed?

 

[Sue]

Let me give an example, Say the Data looks like this:

Category Processed
2 Yes
50 No
40 Yes
25 Yes
90 No
7102 Yes
198 Yes
648 No

The Format that I would like is as follows:

Category Processed (Yes) Not
Processed(No)
Count Sum(Amt) Count
Sum(Amt)
1 - 25 2 27 0
0
26 - 50
51 - 100
101 - 250
Total

I hope that helps..

 

[Sandy Mann]

With your data in A1:B9, try:

1-25:
Processed (Yes) formula:
=SUMPRODUCT(($A$2:$A$9<=25)*($B$2:$B$9="Yes"))

Processed (Yes) Sum(Amt) formula:
=SUMPRODUCT(($A$2:$A$9<=25)*($B$2:$B$9="Yes")*$A$2:$A$9)

Processed (No) formula:
=SUMPRODUCT(($A$2:$A$9<=25)*($B$2:$B$9="No"))

Processed (No) Sum(Amt) formula:
=SUMPRODUCT(($A$2:$A$9<=25)*($B$2:$B$9="No")*$A$2:$A$9)


26-50:
Processed (Yes) formula:
=SUMPRODUCT(($A$2:$A$9>25)*($A$2:$A$9<=50)*($B$2:$B$9="Yes"))

Processed (Yes) Sum(Amt) formula:
=SUMPRODUCT(($A$2:$A$9>25)*($A$2:$A$9<=50)*($B$2:$B$9="Yes")*$A$2:$A$9)

Processed (No) formula:
=SUMPRODUCT(($A$2:$A$9>25)*($A$2:$A$9<=50)*($B$2:$B$9="No"))

Processed (No) Sum(Amt) formula:
=SUMPRODUCT(($A$2:$A$9>25)*($A$2:$A$9<=50)*($B$2:$B$9="No")*$A$2:$A$9)

Etc.



--
HTH

Sandy
In Perth, the ancient capital of Scotland
and the crowning place of kings

[email protected]
Replace @mailinator.com with @tiscali.co.uk

 

[Pete_UK]

If you put your category range in two columns like this:

1 25
26 50
51 100
101 250

you could then simplify the formulae that Sandy gave you by refering
to the cells containing the range rather than include them explicitly
in the formulae.

Hope this helps.

Pete

 

[Sandy Mann]

Very true Pete, I also forgot to point out that I used Absolute ranges so
that the formula could be dragged down.

--
HTH

Sandy
In Perth, the ancient capital of Scotland
and the crowning place of kings

[email protected]
Replace @mailinator.com with @tiscali.co.uk


If you put your category range in two columns like this:

1 25
26 50
51 100
101 250

you could then simplify the formulae that Sandy gave you by refering
to the cells containing the range rather than include them explicitly
in the formulae.

Hope this helps.

Pete

 

[Sue]

Thank you so much.. I tried it with the Absolute values and it works.. Will
have to try the way Pete wrote as well.. thanks both of you..

 

[Sue]

The formulae works for Processed counting but
Processed (Yes) Sum(Amt) formula:
=SUMPRODUCT(($A$2:$A$9>25)*($A$2:$A$9<=50)*($B$2:$B$9="Yes")*$A$2:$A$9)

is giving me a Zero as the result. Am i doing something wrong?

 

[Sue]

Hi Sandy, pls ignore my previous message, it works now. Must have had some
cell ref wrong..

 

[Sandy Mann]

Are you saying that:

=SUMPRODUCT(($A$2:$A$9>25)*($A$2:$A$9<=50)*($B$2:$B$9="Yes"))

returns 1 but that:

=SUMPRODUCT(($A$2:$A$9>25)*($A$2:$A$9<=50)*($B$2:$B$9="Yes")*$A$2:$A$9)

Returns zero?

--

Sandy
In Perth, the ancient capital of Scotland
and the crowning place of kings

[email protected]
Replace @mailinator.com with @tiscali.co.uk

The formulae works for Processed counting but
Processed (Yes) Sum(Amt) formula:
=SUMPRODUCT(($A$2:$A$9>25)*($A$2:$A$9<=50)*($B$2:$B$9="Yes")*$A$2:$A$9)

is giving me a Zero as the result. Am i doing something wrong?

 

[Sandy Mann]

I'm glad about that because you had me scratching my head. Good to hear
that you got it sorted out.

--
Regards,

Sandy
In Perth, the ancient capital of Scotland
and the crowning place of kings

[email protected]
Replace @mailinator.com with @tiscali.co.uk

Hi Sandy, pls ignore my previous message, it works now. Must have had some
cell ref wrong..

 

[Sue]

Hi Sandy,
Thanks for your help! I have another one for you, can you please help me
with this one too?
I have two worksheets, the first one (say Database 2) has 4 columns - ORDER
NUMBER, CUSTOMER, BILL AMOUNT, BILL DATE
The second one (say Database 3) has 4 columns - ORDER NUMBER, PAID/
REJECTED, PAID AMOUNT, PAID/REJECTED DATE

I want to make a new one with the following information:
For each Customer
1. Billed - Number of Orders, Total Billed Amount
2. Paid - Number of Orders, Total Billed Amount
3. Rejected - Number of Orders, Total Billed Amount
4. % Paid

 

[Sandy Mann]

The only difficulty is that fact that you do not appear to be using the
Order Numbers in the formula requirement and that is the only column common
to both sheets.

With the Columns Headers you give in Column A, B & C in both sheets and with
a Customer's name in F2 of Database3 use the following formulas in Database
3:

1. Billed -
Number of Orders: =COUNTIF('Database 2'!B2:B300,F2)

Total Billed Amount:
=SUMPRODUCT(('Database 2'!B2:B300=F2)*('Database 2'!C2:C300))

2. Paid -
Number of Orders:
=SUMPRODUCT((('Database 2'!B2:B300=F2)*('Database 2'!A2:A300)=
('Database 3'!A2:A300))*('Database 3'!B2:B300="Paid"))

Total Billed Amount:
=SUMPRODUCT((('Database 2'!B2:B300=F2)*('Database 2'!A2:A300)=
('Database 3'!A2:A300))*('Database 3'!B2:B300="Paid")*'Database 3'!C2:C300)

3. Rejected -
Number of Orders:
=SUMPRODUCT((('Database 2'!B2:B300=F2)*('Database 2'!A2:A300)=
('Database 3'!A2:A300))*('Database 3'!B2:B300="Rejected"))

Total Billed Amount:
=SUMPRODUCT((('Database 2'!B2:B300=F2)*('Database 2'!A2:A300)=
('Database 3'!A2:A300))*('Database 3'!B2:B300="Rejected")*
'Database 3'!C2:C300)

4. % Paid: =<Billed Number of Oders above> / <Paid Total Billed Amount
above>
and format as Percentage.

It is not necessary to reference the sheet that the formula is in but I
have included them above for clarity. Without using the host sheet the
formulas are:

2. Paid -
Number of Orders:
=SUMPRODUCT((('Database 2'!B2:B300=F2)*('Database 2'!A2:A300)=
(A2:A300))*(B2:B300="Paid"))

Total Billed Amount:
=SUMPRODUCT((('Database 2'!B2:B300=F2)*('Database 2'!A2:A300)=
(A2:A300))*(B2:B300="Paid")*C2:C300)

3. Rejected -
Number of Orders:
=SUMPRODUCT((('Database 2'!B2:B300=F2)*('Database 2'!A2:A300)=
(A2:A300))*(B2:B300="Rejected"))

Total Billed Amount:
=SUMPRODUCT((('Database 2'!B2:B300=F2)*('Database 2'!A2:A300)=
(A2:A300))*(B2:B300="Rejected")*C2:C300)


--
HTH

Sandy
In Perth, the ancient capital of Scotland
and the crowning place of kings

[email protected]
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[Sandy Mann]

One caveat to my previous suggestion, if you have more than one entry of the
*same* Order Number for any Customer then the formulas will return wrong
results. It would be far better therefore to have the names of Customes in
the Rows of Database 3 as well.

--
HTH

Sandy
In Perth, the ancient capital of Scotland
and the crowning place of kings

[email protected]
Replace @mailinator.com with @tiscali.co.uk

 

[Sandy Mann]

Sue,

Having slept on it I think that my suggestion was not a bad idea - it was a
TERRIBLE idea. Not only does it have the failing listed previously but it
also returns wrong results if the order of Order Numbers is not the same in
both sheets.

I would *strongly* recommend that you use a "Helper" column in Database 3.
I used Column G but any column will do and if you want you can hide the
"Helper" column.

In G2 of Database 3 enter the formula:

=IF(A2="","",VLOOKUP(A2,'Database 2'!$A$2:$B$30,2,FALSE))
and copy down as far as required.

Then enter a list of Customer Names in Column H starting from H2

The "Billed" formulas are OK because they only reference Database 2 but
change the other formulas as follows:

In the same Row as the Billed Formulas enter:

Paid -
Number of Orders:
=SUMPRODUCT(('Database 3'!$G$2:$G$300=H2)*('Database 3'!$B$2:$B$300="Paid"))

Total Billed Amount:
=SUMPRODUCT(('Database 3'!$G$2:$G$300=H2)*('Database
3'!$B$2:$B$300="Paid")*'Database 3'!$C$2:$C$300)

Rejected -
Number of Orders:
=SUMPRODUCT(('Database 3'!$G$2:$G$300=H2)*('Database
3'!$B$2:$B$300="Rejected"))

Total Billed Amount:
=SUMPRODUCT(('Database 3'!$G$2:$G$300=H2)*('Database
3'!$B$2:$B$300="Rejected")*'Database 3'!$C$2:$C$300)

The ranges are Absolute so that you can drag down on the fill handle for the
other Customer Names in Column H.

I have deliberately left the Formulas in Column G so that they will return a
#N/A error if no match is found. This is because if it returned an empty
string then the above formulas would ignore that entry and thus again return
a wrong result. As it is the above formulas will echo the #N/A errors
returned by Column G.

My apologies if I have caused any confusion.

--
HTH

Sandy
In Perth, the ancient capital of Scotland
and the crowning place of kings

[email protected]
Replace @mailinator.com with @tiscali.co.uk

 

[Sue]

Hi,

The Lookup formula did work and gave me the list of the customers matching
that order number in column G. Each customer (say 10 customers) can have
various order numbers(say 500 different order numbers).

But when I tried the other formulae, the result for No. of orders is giving
me a #NA and the billed amounts is giving a '0'. Not sure if im doing
something wrong.

 

[Sandy Mann]

But when I tried the other formulae, the result for No. of orders is
giving
me a #NA and the billed amounts is giving a '0'. Not sure if im doing
something wrong.

I'm not sure either. If I have any #N/A error returned in Column G I get
#N/A errors all but the "Billed" formulas.

Can you send me an example of the sheet, sanatised of sensitive data if
necessary. Don't click on the *Reply* button because that will sent your
reply to *maininator.com* which is a spam trap. Change the Mailinator.com
to Tiscali.co.uk as it says in my signature.

--
HTH

Sandy
In Perth, the ancient capital of Scotland
and the crowning place of kings

[email protected]
Replace @mailinator.com with @tiscali.co.uk

 

[Sue]

I sent the entire workbook to [email protected]

 

[David Biddulph]

Sue,

Sandy won't be very impressed that when he took the trouble to use a spam
trap, *and* to point out that it was a spam trap and how to get to his real
address, you then quoted his address in full in your message. The reason
why he didn't quote the address in clear in the first place, and why he
included the instructions as to how to change the address, is that it is
easy for spammers to harvest addresses which are given in clear.
--
David Biddulph

I sent the entire workbook to [then Sue quoted Sandy's address in full]

I'm not sure either. If I have any #N/A error returned in Column G I get
#N/A errors all but the "Billed" formulas.

Can you send me an example of the sheet, sanatised of sensitive data if
necessary. Don't click on the *Reply* button because that will sent your
reply to *maininator.com* which is a spam trap. Change the
Mailinator.com
to Tiscali.co.uk as it says in my signature.

--
HTH

Sandy
In Perth, the ancient capital of Scotland
and the crowning place of kings

[email protected]
Replace @mailinator.com with @tiscali.co.uk

....

 

[Sue]

i had no idea, im very sorry..
--
Sue

Sue,

Sandy won't be very impressed that when he took the trouble to use a spam
trap, *and* to point out that it was a spam trap and how to get to his real
address, you then quoted his address in full in your message. The reason
why he didn't quote the address in clear in the first place, and why he
included the instructions as to how to change the address, is that it is
easy for spammers to harvest addresses which are given in clear.
--
David Biddulph

I sent the entire workbook to [then Sue quoted Sandy's address in full]

But when I tried the other formulae, the result for No. of orders is
giving
me a #NA and the billed amounts is giving a '0'. Not sure if im doing
something wrong.

I'm not sure either. If I have any #N/A error returned in Column G I get
#N/A errors all but the "Billed" formulas.

Can you send me an example of the sheet, sanatised of sensitive data if
necessary. Don't click on the *Reply* button because that will sent your
reply to *maininator.com* which is a spam trap. Change the
Mailinator.com
to Tiscali.co.uk as it says in my signature.

--
HTH

Sandy
In Perth, the ancient capital of Scotland
and the crowning place of kings

[email protected]
Replace @mailinator.com with @tiscali.co.uk

....