Creating multiple TOC

[HRobinson]

I am trying to create multiple TOC's within the Practice word document,
provided in the training section for Microsoft Word.

I can do everything up to Step 3: Create a second TOC step 3 - "Press ALT+F9
to see the field codes..." and step 4 "Press CTRL + F) to insert a blank
field..."

The cursor is on the second line beneath the existing TOC as instructed.
When I press "ALT+F9" or "CRTL+F9" nothing happens. I am assuming at each
step the keys are held down together (ie ALT key and the F9 key are pressed
simultaneously or rather, the ALT key is held down while I press the F9 key).

Do I need to have some sort of add in put into word, or somehow set up the
short cut? How do I fix this so I am manually able to insert a table.

thanks

 

[Suzanne S. Barnhill]

Alt+F9 should display the field code for the existing TOC. Ctrl+F9 inserts a
blank field for you to create something from scratch. You should see { }
with the insertion point in the middle of the space between the braces,
waiting for you to type your field syntax. If you don't know what to type,
you're better off using Insert | Field to do this or, in the case of a TOC,
Insert | Reference | Index and Tables, just as you did with the first TOC.

 

[HRobinson]

That is my problem - when I press ALT F9 nothing happens. I can select the
"Toggle Field Codes" against individual line items in the contents, but not
see the code for the whole field (ie the tutorial has what the code should
be, but all i can see are individual line codes {HYPERLINK.\1."Toc148850471".}

 

[Stefan Blom]

In Tools | Customize, click the Keyboard button. Place the cursor in
the "Press new shortcut key" box; Alt+F9 should be assigned to
ViewFieldCodes, and Ctrl+F9 should be assigned to InsertFieldChars. If
you see something different, that explains why it isn't working for
you. You can reassign the commands, after which they should work
properly.

--
Stefan Blom
Microsoft Word MVP


in message

That is my problem - when I press ALT F9 nothing happens. I can select the
"Toggle Field Codes" against individual line items in the contents, but not
see the code for the whole field (ie the tutorial has what the code should
be, but all i can see are individual line codes {HYPERLINK.\1."Toc148850471".}

a blank

 

[Suzanne S. Barnhill]

Toggle Field Codes is the equivalent of Shift+F9, which applies to a single
field code. Alt+F9 is View Field Codes, which toggles them all at once.
Since I never use a TOC field with the \h switch, I never see HYPERLINK
field codes, but I would not expect to even when viewing a TOC field that
had it.

In any case, I don't see what this has to do with inserting multiple TOCs,
which doesn't require that you view *any* field codes.

 

[HRobinson]

I am following the practice tutorial at:

http://office.microsoft.com/trainin...ID=RP011525911033&CTT=6&Origin=RP011526061033

I have successfully completed step 1 and step 2, where I have inserted a
basic TOC and 'Mark the text' for the second TOC. What I seem to be not able
to do to complete is step 3, which requires insertion of a blank field, and
viewing of the existing TOC (presumably to help set up the second TOC).

Step 3: Create a second TOC
1. Press CTRL+HOME to return to the start of the document.
2. Position the insertion point on the second blank line under the existing
TOC. It is essential to separate the two TOCs with a blank line.
3. Press ALT+F9 to see the field code of the existing TOC. The blank line
from step 2 may disappear. Don't worry, as long as the two field codes are on
separate lines everything will be fine.
4. Press CRTL+F9 to insert a blank field. You're going to create this TOC
without the help of the Index and Tables dialog box.
5. Between the braces, type TOC \f C to enable the TOC to collect the TC
fields marked with the table identifier C.
6. Press F9 to update the new TOC. If prompted, remember to update the
entire table.
7. Press ALT+F9 to see the field results.
There they are, two TOCs, the second of which contains only some headings
from throughout the document.
You can use this method to create many TOCs in a document — just use a
different table identifier for each set of entries and TOC.

I've checked the Keyboard shortcuts and they appear ok.

 

[HRobinson]

I have found another way to do this, not using the short cuts, namely being
to put as toolbar commands the "View Field Codes" command, and the "Insert
Field" command. When manually inserting the field code this way, and
selecting TOC - FIELD CODES - I can then edit the Field Code to look at what
I need it too look at... same result as using the keyboard short cuts, which
for some reason don't want to work for me!!

Thanks

 

[Suzanne S. Barnhill]

FWIW, the instructions you quote are based on constructing a TOC based on TC
fields. Does your document actually contain TC fields (which must be
inserted manually)?