Default Object Settings - Tables - Fixing Default Settings

[Robert T.]

At work we do many PP Presentations - often having several people work
individually on portions of the same presentation. The difficulty arises when
we try to put the updated slides back together into one presentation and the
format we have selected gets discarded automatically by PP. It is very
frustrating.

Let me describe it this way . . .
We have a PP presentation and there are several slides that now need to be
updated by many people. Take that same presentation and send it to two people
who both fix a text table they were responsible for, say they only change one
text cell, and then return the updated slides. They did not change the format
of the slide or the format of the text box the presentation - only data in
one cell. When the updated slide is cut and pasted into the original
presentation or the updated text box is cut in pasted onto a slide in the
original presentation the text box always reverts to defaults - meaning the
line spacing changes, the text alignment changes, the text internal margins
change and the text itself changes - all add up to make the text box huge.
For each and every text box we bring into the presentation this occurs and we
then need to fix the line spacing, cell margins, text size/font, and then
resize the text box.

Can you please tell me how to avoid this hassle?
Thank you,
Robert

 

[Michael Koerner]

What version of PowerPoint is everyone using who are doing the editing. If the
PowerPoint template and version of PowerPoint being used is the same on all
machines then when you put the presentation back together it should remain the
same. There is an option in the later versions under Auto Correct that stops
slide reformatting. You might want to check there. Also in later version you
have the option to retain slide format when you use the insert slide from
another presentation. Which BTW is better than cutting and pasting from one
presentation slide to another presentation slide.

--
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Michael Koerner [MS PPT MVP]


At work we do many PP Presentations - often having several people work
individually on portions of the same presentation. The difficulty arises when
we try to put the updated slides back together into one presentation and the
format we have selected gets discarded automatically by PP. It is very
frustrating.

Let me describe it this way . . .
We have a PP presentation and there are several slides that now need to be
updated by many people. Take that same presentation and send it to two people
who both fix a text table they were responsible for, say they only change one
text cell, and then return the updated slides. They did not change the format
of the slide or the format of the text box the presentation - only data in
one cell. When the updated slide is cut and pasted into the original
presentation or the updated text box is cut in pasted onto a slide in the
original presentation the text box always reverts to defaults - meaning the
line spacing changes, the text alignment changes, the text internal margins
change and the text itself changes - all add up to make the text box huge.
For each and every text box we bring into the presentation this occurs and we
then need to fix the line spacing, cell margins, text size/font, and then
resize the text box.

Can you please tell me how to avoid this hassle?
Thank you,
Robert

 

[Robert T.]

Thank you very much for the help. I never noticed the paste options button
that comes up after cutting and pasting.
Robert T.

 

[Michael Koerner]

AFAIK, when use the Ctrl+C and the Ctrl+V options to cut and paste the only
options you get depending on the version of PowerPoint is to "Keep Source
Formatting" or to use "Current Template Formatting".

If you use the Right-Click and drag from one presentation to another you will
get an option to "Move" "Copy" or "Cancel" pop-up window.

If you use the Ctrl+C or the File Menu copy command and then use the Paste
Special Option you will be presented with a number of pasting formats.


--
<>Please post all follow-up questions/replies to the newsgroup<>
<><>Email unless specifically requested will not be opened<><>
<><><>Do Provide The Version Of PowerPoint You Are Using<><><>
<><><>Do Not Post Attachments In This Newsgroup<><><>
Michael Koerner [MS PPT MVP]


Thank you very much for the help. I never noticed the paste options button
that comes up after cutting and pasting.
Robert T.

What version of PowerPoint is everyone using who are doing the editing. If the
PowerPoint template and version of PowerPoint being used is the same on all
machines then when you put the presentation back together it should remain the
same. There is an option in the later versions under Auto Correct that stops
slide reformatting. You might want to check there. Also in later version you
have the option to retain slide format when you use the insert slide from
another presentation. Which BTW is better than cutting and pasting from one
presentation slide to another presentation slide.

--
<>Please post all follow-up questions/replies to the newsgroup<>
<><>Email unless specifically requested will not be opened<><>
<><><>Do Provide The Version Of PowerPoint You Are Using<><><>
<><><>Do Not Post Attachments In This Newsgroup<><><>
Michael Koerner [MS PPT MVP]


At work we do many PP Presentations - often having several people work
individually on portions of the same presentation. The difficulty arises when
we try to put the updated slides back together into one presentation and the
format we have selected gets discarded automatically by PP. It is very
frustrating.

Let me describe it this way . . .
We have a PP presentation and there are several slides that now need to be
updated by many people. Take that same presentation and send it to two people
who both fix a text table they were responsible for, say they only change one
text cell, and then return the updated slides. They did not change the format
of the slide or the format of the text box the presentation - only data in
one cell. When the updated slide is cut and pasted into the original
presentation or the updated text box is cut in pasted onto a slide in the
original presentation the text box always reverts to defaults - meaning the
line spacing changes, the text alignment changes, the text internal margins
change and the text itself changes - all add up to make the text box huge.
For each and every text box we bring into the presentation this occurs and we
then need to fix the line spacing, cell margins, text size/font, and then
resize the text box.

Can you please tell me how to avoid this hassle?
Thank you,
Robert