Different Lage Page Footers

A

Anonymous

How do I insert a different footer on the last two pages
of a document?

I have a document that in the footer has "page x of y" and
above that has two blank lines with the names of the
signatories of the document. I need this footer throughout
the document except on the last two pages (signature
pages).

I was told to use a conditional field. Following the
microsoft knowledge base, however, I cannot get it to
work.

Back in WordPerect days I could do these as two separate
footers (A-signature lines & B -page numbers) and then
suppress one of the footers on a particular page with just
a few keystrokes.

Can I do this in Word? If not how do I achieve the result?

Thanks.
 
J

Jay Freedman

Anonymous said:
How do I insert a different footer on the last two pages
of a document?

I have a document that in the footer has "page x of y" and
above that has two blank lines with the names of the
signatories of the document. I need this footer throughout
the document except on the last two pages (signature
pages).

I was told to use a conditional field. Following the
microsoft knowledge base, however, I cannot get it to
work.

Back in WordPerect days I could do these as two separate
footers (A-signature lines & B -page numbers) and then
suppress one of the footers on a particular page with just
a few keystrokes.

Can I do this in Word? If not how do I achieve the result?

Thanks.
Click to expand...

For the signature lines, you could use a conditional field of this form:

{IF {= {NUMPAGES} - {PAGE} - 1} > 0 "______ ______"}

where each matching pair of braces is inserted by pressing Ctrl+F9. What
this does is calculate a number equal to the total number of pages in the
document minus the current page number minus 1. If that number is greater
than zero, it displays the lines -- this will happen on all except the last
two pages. On the next-to-last page the calculated number will be equal to
zero, and on the last page it will be -1, so the field will display nothing.

The alternative is to insert a next-page section break (from the Insert >
Break dialog) between the first signature page and the page that precedes
it, removing any manual page break that may be there. You now have two
sections in the document. In section 2, open the footer. On the
Header/Footer toolbar, click the Save As Previous button so that it isn't
depressed and the words "Same as Previous" disappear from the footer pane.
Delete the signature lines there, and close the footer. The signature lines
will still be in the section 1 footer, but not in section 2.

WordPerfect's feature of multiple footers on the same page does not exist in
Word. Conditional fields and multiple sections with different footers are
the methods of achieving the same effect.
 
A

Anonymous

Jay,

Thanks for the reply.

I tried the conditional field by typing exactly what you
wrote. I keep getting a "conditional field error" message.

I tried the section page break. Even graying out "save as
previous" does not prevent the signature lines from being
deleted from all pages and not just the signature page.

Any other ideas?

Thanks again.
 
J

Jay Freedman

Before I wrote the reply, I constructed the field in Word and checked that
it worked, so I'm confident that it's correct. Not meaning disrespect,
whenever someone says "I typed it exactly and it doesn't work", I've always
found that a typing mistake is responsible. To minimize that possibility,
try it this way...

- Copy the field from this message, braces and all, and paste it into the
footer of your document. At this point it's just plain text.

- Select the word NUMPAGES and press Ctrl+F9. This creates bold "field
braces" around the selection. Delete the plain-text braces before and after
the field.

- Select the word PAGE and press Ctrl+F9. Delete the plain-text braces
before and after the field.

- Select everything from the = sign to the digit 1. Press Ctrl+F9. Delete
the plain-text braces before and after the field.

- Select everything from the word IF to the second quote mark. Press
Ctrl+F9. Delete the plain-text braces before and after the field.

- Press F9. You shouldn't get any error message. Close the footer pane and
scroll through the pages.

The section break business is more complicated. Read these articles for
help:
http://www.word.mvps.org/faqs/formatting/NumberingFrontMatter.htm
http://word.mvps.org/FAQs/Formatting/WorkWithSections.htm
 
A

Anonymous

Jay,

Many thanks. It must have been my error. It works! And
I've even adapted it for other uses.
 
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