Distribution lists

[Danny Haigh]

I have created a distribution list which contains 19 names. All the names
were ADDED rather than selected. When I compose a message and use the
distribution list, however, only 15 names show up on the email message.
Everytime I edit the distribution list, I can see ALL the names; but there
are always four missing when I expand the list in TO: on the message.
Anybody have any help for me? Thanks, Danny

 

[Russ Valentine [MVP-Outlook]]

Provide your Outlook version.
Explain what you mean by "added rather than selected"
Clarify where these Contacts reside and how they were created.

 

[Jeannine]

Russ, you replied to Danny that distribution lists are notoriously
unreliable. Yikes! I have been using them for ages without problems (I
guess). Anyway, the question then is, what's a person to do? Is Outook
2003 any better (that's what I'm using now). I would hate to have to drag
50 names into the TO box three or four times a day when I send out emails to
all our members.
Also if a distribution list is created by using existing contacts, would
that be more reliable?

 

[Russ Valentine [MVP-Outlook]]

A DL created from Contacts that reside within a Contacts Folder is more
reliable, but only just.
Most of us have given up on DL's and use Categories or separate Contact
subfolders to group Contacts instead.

 

[Jeannine]

Thanks, Russ, this is good to know. Is it possible to print the master
category list (or my custom one)?

Also, after I've got 35 people associated with a certain category and I want
to change all of them (or most) to another category, can I do that in one,
large operation, or do I have to open each contact individually to make the
changes?

Thanks, Jeannine

 

[Russ Valentine [MVP-Outlook]]

You'll find answers to all these questions and more here:
http://www.slipstick.com/outlook/olcat.htm