Distribution Lists

J

JAdelC42

Is it possible to create a distribution list based on a contact category? In
one instance, I have a category with 500 persons associated with it.
Manually adding each person to a new distribution list would take a far too
long, so I'm looking for a fast, easy, automatic way of approaching the
problem.
 
R

Roady [MVP]

Sort by Category, Select the contacts, Actions-> New Message to contact

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Robert Sparnaaij [MVP-Outlook]
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R

Russ Valentine [MVP-Outlook]

2 choices.

Probably the better option is to use your Category instead of a DL.
Categories are far more flexible and reliable and can be used just like you
would a DL. Use the By Category View of Contacts > Select the Category
Header > Actions > New Message to Contact

If for some reason you still want to create a DL, here is a workaround:
Change the Contacts Folder View to by Category. Right click and drag the
Category required to a newly created Contacts subfolder then choose Copy.
Make sure the new subfolder has been enabled as an email address book by
right clicking on it and choosing Properties > Outlook Address Book Tab >
and check the box to enable as email address book. Create your new
Distribution List, give it a name and make sure the Show Names drop down
field points to this new subfolder. Then shift select all the contacts and
add them to the DL.
 
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