M
Mark lord
Is there a way that you can use 2007 office Outlook catagory contact lists
with 2007 Word Email merge
with 2007 Word Email merge
B
Beth Melton
Sure. Just filter your Contacts for the category you want to use, go to
Tools/Mail Merge and follow the steps. If you need specifics, post back and
we can help.
Please post all follow-up questions to the newsgroup. Requests for
assistance by email cannot be acknowledged.
~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP
Coauthor of Word 2007 Inside Out:
http://www.microsoft.com/MSPress/books/9801.aspx#AboutTheBook
Word FAQ: http://mvps.org/word
TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/
Tools/Mail Merge and follow the steps. If you need specifics, post back and
we can help.
Please post all follow-up questions to the newsgroup. Requests for
assistance by email cannot be acknowledged.
~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP
Coauthor of Word 2007 Inside Out:
http://www.microsoft.com/MSPress/books/9801.aspx#AboutTheBook
Word FAQ: http://mvps.org/word
TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/
M
Mark lord
Beth thanks for your help but unfortunately I am lost.
I get to the mail merge contacts message window and then I am more lost. I
am sure it is a simple procedure but !!!
I don't know how to filter the contacts
Mark
I get to the mail merge contacts message window and then I am more lost. I
am sure it is a simple procedure but !!!
I don't know how to filter the contacts
Mark
B
Beth Melton
- If you are trying to send emails to a specific category then either 1)
select all contacts in that category 2) if you use Instant Search then use
it to find/filter your Contacts.
- After you click Tools/Mail Merge then determine if you want to use 1) All
contacts in current view or 2) Only selected contacts if you selected a few
out of those shown
- Keep the default option "New Document"
- Leave the Document Type on Letters but change Merge To to Email and type a
Subject for the message if desired. (you can do this later too.)
- Click OK and Word should start
- You should see the Mailings tab, use it to complete your merge. Note that
each group is process in the merge. You've already accomplished the "Start
Mail Merge" step from Outlook. Now you need to "Write & Insert Fields". If
you don't want to add any fields from your Contacts then just write your
email. If you do want to add Contact fields, such as their first name in a
saluation, click Insert Merge Field to view the available fields. Once you
are finished with your email you can use the commands in "Preview Results"
to preview prior to sending, and then in the "Finishand Merge" group, select
Send E-Mail Messages.
Please post all follow-up questions to the newsgroup. Requests for
assistance by email cannot be acknowledged.
~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP
Coauthor of Word 2007 Inside Out:
http://www.microsoft.com/MSPress/books/9801.aspx#AboutTheBook
Word FAQ: http://mvps.org/word
TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/
select all contacts in that category 2) if you use Instant Search then use
it to find/filter your Contacts.
- After you click Tools/Mail Merge then determine if you want to use 1) All
contacts in current view or 2) Only selected contacts if you selected a few
out of those shown
- Keep the default option "New Document"
- Leave the Document Type on Letters but change Merge To to Email and type a
Subject for the message if desired. (you can do this later too.)
- Click OK and Word should start
- You should see the Mailings tab, use it to complete your merge. Note that
each group is process in the merge. You've already accomplished the "Start
Mail Merge" step from Outlook. Now you need to "Write & Insert Fields". If
you don't want to add any fields from your Contacts then just write your
email. If you do want to add Contact fields, such as their first name in a
saluation, click Insert Merge Field to view the available fields. Once you
are finished with your email you can use the commands in "Preview Results"
to preview prior to sending, and then in the "Finishand Merge" group, select
Send E-Mail Messages.
Please post all follow-up questions to the newsgroup. Requests for
assistance by email cannot be acknowledged.
~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP
Coauthor of Word 2007 Inside Out:
http://www.microsoft.com/MSPress/books/9801.aspx#AboutTheBook
Word FAQ: http://mvps.org/word
TechTrax eZine: http://mousetrax.com/techtrax/
MVP FAQ site: http://mvps.org/