Mike said:
sorry, my English is not the best.
No problem with the language at all!
Thanks for clarifying.
You are making yourself well understood.
Until now I organized my mails in Outlook, growing and growing the
outlook folders.
That's just normal ;-)
Still: To me it seems that you are thinking of using OneNote in a way
which would not be a preferable way of handling mail-traffic.
You did not say which kind of mail traffic you are thinking about:
a) Was it just a few *private* mails, perhaps OneNote might be of help.
b) Was it "business mail", ON would not be a proper instrument at all,
IMHO.
Just the other day Erik Soyka (MVP) replied in a similar thread
|| OneNote isn't intended for that type of file storage. I would
|| archive your old emails to a PST file, which is a native file
|| format in Outlook.
|| You can then easily move emails back and forth among PST
|| files and whatever other storage you're using (Exchange or IMAP
|| folder, etc.)
I can only add that this only too true.
My recommendation for organizing mail would be to just make use of
Outlook's great mail-handling features.
Create as many folders as is appropriate to store the mails in
systematically laid out structures.
Archive the older stuff from time to time.
That's all one would need.
This said:
What one can do with mail in ON just depends on the way one is using
Outlook and ON and the combination of the two.
There's basically *three* different ways. Each of them has it's
advantages and disadvantages.
1.) Insert the content of a mail in OneNote (using the ON-Icon in the
"Ribbon" bar of a mail).
This feature, AFAICS, is only available in Outlook 2007.
It produces a "normal" page in ON which can be edited and used just as
any other page in ON.
It's my preferable way of working with mail (in case I really want to
have in ON).
2.) Print a mail into ON (using the "SendToOneNote"-printer from
Outlook).
This produces an *image* inserted in ON.
Repeated: The result is an *image*.
It can be searched in ON (and with Windows Search [WDS]), still: it's an
image.
3.) Copy the mail (using "Edit | Copy) and then paste the mail into ON
(as an embedded copy).
This stores the mail as an embedded copy inside ON and only shows an
*icon* for the mail-message on the page in ON).
As the copy is stored inside ON, the mail-message can be opened in ON
(even if the original was deleted in Outlook).
Now I found Onenote and, when arriving emails, I
send them immediately to Onenote for a better organization having
all onenote advantages.
I do not see (as you did not tell us), which method you are using.
As you say "send", I just assume that you might be using method "2 .)"
as explained above.
If so: What you receive in ON is just an image.
And that's just not interactive (just like any other image).
Now, within Outlook if you open a mail, you
can respond automatically to all cc-contacts, route the mail and so
on, which is very comfortable. Within Onenote it would be nice to
have this feature too (because I want to delete the emails from
outlook after sending them to onenote). But, in Onenote I cannot
reopen the mail to respond to the cc-contacts (imagine 15 cc to be
written manually again), to route the mail, to use it like a normal
email.
As said before:
With using the "SendToOneNote"-printer (method 2.) you just produce an
image.
And with an image you just can hardly do anything but viewing it.
No interactive features at all, naturally.
Would you use method (1.) - i. e. sending the content of the
mail-message into ON with the Add-in of Outlook, you would have the
whole content of the mail-message in ON. And then you would have an
active link to the *sender*.
So you could just click on the link and send a reply to the sender (no
other features like forwarding, etc.).
Would you use method (3.) and just embed a copy of the OL-mail-message
in ON, you could just click on the icon on the ON-page and open a copy
of the original mail-message; this would offer you all of the
message-handling Outlook provides (even when the original MSG-file was
deleted in Outlook; you might even save the
file to some place on the drive).
There are tools storing an email to disk with .msg extension. If
you open a .msg file, it opens as a normal mail and you can do
exactly what I described and you can send it again with outlook.
Exactly this works if you use method (3.).
As you'd have the mail-message *embedded* in OneNote it's behaving just
the same way as if you would have it stored somewhere on your HDD.
It opens when clicked and all of the features of an "MSG-file are
available.
I want to know, if this can be done from within a onenote page, if it
contains a stored email.
I do not mean a link in onenote pointing to the mail in outlook!
A said, using method (3.) will provide these features (as you are just
holding a copy of the original mail inside your ON-notebook).
You will not *see* the mail-message's content, however, displayed in
OneNote, just an Icon!!!
To see the content of a mail-message in ON would require to do *two*
things:
a) Use method 3.) to embed a copy of the "msg"-file in ON;
and
b) use method 1.) or method 2.) in order to see not only the icon for
the embedded copy but the content too.
My recommendation would be to combine method 1.) and method 3.)
But again:
OneNote is an instrument for almost everything.
I seriously doubt, however, that it might be used as an instrument for
organizing mail-traffic (other than just a *few* private mails).
Use the instruments for mail.
ON just isn't that.
Rainald
If any questions, pls ask them!
