Emails: Word via Outlook... formatting & text color, size change

[Kids Talk About God]

Hello...

I've been trying to figure this out for two days. Can someone please
help?

I'm wanting to create an email message in Word, then send it out by
mail merge thru Outlook. The email looks like I want it in Word AND
when I send it to myself at my sbcglobal email account. However, in
gmail and hotmail, it inserts spaces in a single-spaced bulleted list
and the name & address at the end. It also, seemingly randomly, makes
some of the characters appear to be in a noticeably smaller font
(specifically, the PO Box - just the number part of that line - and the
email address and website). In gmail, it also makes the entire message
appear in purple text.

Is there anything I can do about this? Or is it a gmail/hotmail (etc)
deal?

Please reply... I don't speak much "techish", so please use English. We
just want to send out a professional-looking email!

Thanks so much! Loads of blessings!
Lisa

 

[Diane Poremsky [MVP]]

Are you using plain text or html format? The web based accounts display it
in the browser and will handle line breaks differently.

 

[Kids Talk About God]

Hi Diane...

Thank you for responding.

I am using HTML, though I have tried Plain Text (don't like the look at
all). I tried doing a SaveAs to Web Filtered format for the message
document. I also dumped Word 2003 and installed Word 2007 Beta 2. Not
finding much there, either.

Isn't there a way to make it appear the same to everyone? We get all
kinds of professional-looking email newsletters that look great and
don't have weird formatting issues. Should we be looking for another
software (or online service) to do this with?

Thanks again. Loads of blessings!
Lisa

 

[Kids Talk About God]

Hello again...

Do you think using an email template would help any?

Thanks!
Lisa