enterprise calendar issue

S

Sara

Hi

I am a new Project administrator and am trying to find the relationship the
enterprise calendars. We use project 2003.

Here's the situation:
1. Resource calendar
We have enterprise resources with different calendar set up like Japan,
India and China, etc. The calendars have been set up in the enterprise
resource pool. EX) Japan calendar: 9am-5pm(1hr break)-7hrs/day; India
calendar: 8am-6pm (1hr break)-9hrs/day

2. Project calendar
We have some project gantts with "Japan" calendar, and others with
"standard" calendar, which I believe is default.

3. Task calendar
Task calendar has not set up so I guess it's "standard" calendar.

*What is the priority of those calendars?
*We have a problem with resources with "India" calendar assigned to the
project gantt with "Japan" calendar.

Any suggestion and advice would be greatly appreciated.
Thank you in advance.
 
S

Sara

Hi Paul,

Thank you so much for your quick response!

So if the resource calendar comes top priority, it does not really matter
what kind of project calendar is, when you assign a resource to a task in a
project gantt? In my case, resource with India calendar assigned to the
project gantt with Japan calendar.

Sara
 
P

Paul Conroy

It doesn't matter as long as you understand the impact on the schedule.

ie Lets say the Indian calendar has working days Sunday through to Thursday
and the Japanese calendar has working days Monday through Friday.

Res1 is assigned to the Indian calendar
Proj1 is assigned to the Japanese calendar

The PM assigns a task to Res1, the predecessor of which finishes on a
Thursday. Due to the calendar constraints, the successor task will start on
Sunday as the resource calendar tasks priority.

Paul
--
Did this post help you. Consider passing on the good will by making a
donation this great charity.
http://www.fundraiseonline.co.nz/TheProjectServerGuru/

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J

Jan De Messemaeker

Hi,

That's right.
The project calendar does not longer play any role in scheduling as soon as
there is a resoruce calendar and/or a task calendar assigned.

OTOH, I have to disagree with Paul on relative priorities.
When you assign a task calendar to a task you have the choice to take the
resource calendar into account or not.
When you cross out "Scheduling ignores resource calendars", BOTH calendars
have to show working time on a certain moment for the task to be scheduled
then.
When you cross it ON the resource calendar is ignored.

This the resource calendar can never have priority over a task calendar; the
reverse can happen but it is an option.

Hope this helps,


--
Jan De Messemaeker
Microsoft Project Most Valuable Professional
+32 495 300 620
For availability check:
http://users.online.be/prom-ade/Calendar.pdf
 
S

Sara

Hi Paul,

Thank you again for your response.
Now I understand the relationship.

The reason why I raised this issue is that we have a problem with the
project server incorrectly caluculating the duration. This is again with a
resource1 (India calendar-9hrs/day) and project gantt (Japan
calendar-7hrs/day). For instance, a resource 1 has 198h of work, and is
working an 9 hour day, the duration is showing as 25 days, with a start date
of Feb 11. However if 198h is divided into 9hrs, that will make 22days, which
is wrong. Also the finish date is incorrectly showing as Mar 07 - in this
scenario, the end date should really be
Mar 11, since this represents 22 working days.

Is this something to do with other problems?
I would appreciate your advice.
Thank you.

Sara

Sara
 
J

Jan De Messemaeker

Hi Sara,

This is still an other matter.
Project "natively" ignores what a day is. Only minutes (and thus hours) are
known time units.
If you want to use days, you have to define them.
This is done in Tools, Options, Calendar (in the Enterprise Global), Hours
per day.
This is merely a conversion factor for the convenience to see a larger unit
than hours; it is not linked to any calendar.

Does that help?



--
Jan De Messemaeker
Microsoft Project Most Valuable Professional
+32 495 300 620
For availability check:
http://users.online.be/prom-ade/Calendar.pdf
 
S

Sara

Hi Jan,

Thank you for your advice!
What is the project calendar for if it does nothing to do with the scheduling?

Back to the calendar priority, you are saying that task calendar always
comes priority as long as the "Scheduling ignores resource calendars" is on.
Since we do not have task calendars set up, that will automatically depend on
the resource calendar in scheduling?

Thank you.
Sara
 
S

Sara

Hi Paul,

Is the overview in your website below?
Sorry... I am not sure where to find....

Thank you.
Sara
--
New project administrator


Paul Conroy said:
Sara,

For a detailed overview on calendars check out "Help" in Proj Pro [F1]

Search for "calendar"

On the first page you will see "Overview:using calendars in Project"

This explains all calendar types and the concept behind them

HTH

Paul
--
Did this post help you. Consider passing on the good will by making a
donation this great charity.
http://www.fundraiseonline.co.nz/TheProjectServerGuru/

http://theprojectserverguru.spaces.live.com


Sara said:
Hi Jan,

Thank you for your advice!
What is the project calendar for if it does nothing to do with the scheduling?

Back to the calendar priority, you are saying that task calendar always
comes priority as long as the "Scheduling ignores resource calendars" is on.
Since we do not have task calendars set up, that will automatically depend on
the resource calendar in scheduling?

Thank you.
Sara
Click to expand...
Click to expand...
 
P

Paul Conroy

I believe your problem is due to the fact that you've defined 1 day as 7 hrs
in Proj Pro, Tools/Options/Calendar

In this case when you specify 22 days it equates to 154 hrs (finish date of
7 Mar)

If you set 1 day as 9hrs then 22 days equates to 198 hrs (finish date 11 Mar)

This explains why the schedule is calculating the dates as your seeing.

--
Did this post help you. Consider passing on the good will by making a
donation this great charity.
http://www.fundraiseonline.co.nz/TheProjectServerGuru/

http://theprojectserverguru.spaces.live.com


Paul Conroy said:
Sara,

For a detailed overview on calendars check out "Help" in Proj Pro [F1]

Search for "calendar"

On the first page you will see "Overview:using calendars in Project"

This explains all calendar types and the concept behind them

HTH

Paul
--
Did this post help you. Consider passing on the good will by making a
donation this great charity.
http://www.fundraiseonline.co.nz/TheProjectServerGuru/

http://theprojectserverguru.spaces.live.com


Sara said:
Hi Jan,

Thank you for your advice!
What is the project calendar for if it does nothing to do with the scheduling?

Back to the calendar priority, you are saying that task calendar always
comes priority as long as the "Scheduling ignores resource calendars" is on.
Since we do not have task calendars set up, that will automatically depend on
the resource calendar in scheduling?

Thank you.
Sara
Click to expand...
Click to expand...
 
P

Paul Conroy

No.

Open Project Professional

Press F1 to open the help dialogue

Search for calendar

--
Did this post help you. Consider passing on the good will by making a
donation this great charity.
http://www.fundraiseonline.co.nz/TheProjectServerGuru/

http://theprojectserverguru.spaces.live.com


Sara said:
Hi Paul,

Is the overview in your website below?
Sorry... I am not sure where to find....

Thank you.
Sara
--
New project administrator


Paul Conroy said:
Sara,

For a detailed overview on calendars check out "Help" in Proj Pro [F1]

Search for "calendar"

On the first page you will see "Overview:using calendars in Project"

This explains all calendar types and the concept behind them

HTH

Paul
--
Did this post help you. Consider passing on the good will by making a
donation this great charity.
http://www.fundraiseonline.co.nz/TheProjectServerGuru/

http://theprojectserverguru.spaces.live.com


Sara said:
Hi Jan,

Thank you for your advice!
What is the project calendar for if it does nothing to do with the scheduling?

Back to the calendar priority, you are saying that task calendar always
comes priority as long as the "Scheduling ignores resource calendars" is on.
Since we do not have task calendars set up, that will automatically depend on
the resource calendar in scheduling?

Thank you.
Sara
--
New project administrator


:

Hi,

That's right.
The project calendar does not longer play any role in scheduling as soon as
there is a resoruce calendar and/or a task calendar assigned.

OTOH, I have to disagree with Paul on relative priorities.
When you assign a task calendar to a task you have the choice to take the
resource calendar into account or not.
When you cross out "Scheduling ignores resource calendars", BOTH calendars
have to show working time on a certain moment for the task to be scheduled
then.
When you cross it ON the resource calendar is ignored.

This the resource calendar can never have priority over a task calendar; the
reverse can happen but it is an option.

Hope this helps,


--
Jan De Messemaeker
Microsoft Project Most Valuable Professional
+32 495 300 620
For availability check:
http://users.online.be/prom-ade/Calendar.pdf
Hi Paul,

Thank you so much for your quick response!

So if the resource calendar comes top priority, it does not really matter
what kind of project calendar is, when you assign a resource to a task in
a
project gantt? In my case, resource with India calendar assigned to the
project gantt with Japan calendar.

Sara

--
New project administrator


:

Calendars assume the following priorities:-

1st Resource Calendar
2nd Task Calendar
3rd Project Calendar

Hopefully this will explain your problem. If you need further clarity
let
us know.

Paul
--
Did this post help you. Consider passing on the good will by making a
donation this great charity.
http://www.fundraiseonline.co.nz/TheProjectServerGuru/

http://theprojectserverguru.spaces.live.com


:

Hi

I am a new Project administrator and am trying to find the relationship
the
enterprise calendars. We use project 2003.

Here's the situation:
1. Resource calendar
We have enterprise resources with different calendar set up like Japan,
India and China, etc. The calendars have been set up in the enterprise
resource pool. EX) Japan calendar: 9am-5pm(1hr break)-7hrs/day; India
calendar: 8am-6pm (1hr break)-9hrs/day

2. Project calendar
We have some project gantts with "Japan" calendar, and others with
"standard" calendar, which I believe is default.

3. Task calendar
Task calendar has not set up so I guess it's "standard" calendar.

*What is the priority of those calendars?
*We have a problem with resources with "India" calendar assigned to the
project gantt with "Japan" calendar.

Any suggestion and advice would be greatly appreciated.
Thank you in advance.
Click to expand...
Click to expand...
Click to expand...
 
S

Sara

Hi Paul,

You're right.
1day was set as 7hrs in Tools/Options/Calendar.
Are you saying I need to reset to 9hrs a day?
If I change, what would be the impact to the resources with 7hrs a day?

Jan, thank you for your response on project calendar.

Thank you.
Sara


Sara
 
P

Paul Conroy

No you don't need to change it, but you need to be mindful that when entering
a duration of 1day it equates to 7 hours.

If you enter the duration in hours, then you will not experience this issue.

Given the different calendars within your organisation, you need to decide
which setting best suits your requirements.

--
Did this post help you. Consider passing on the good will by making a
donation this great charity.
http://www.fundraiseonline.co.nz/TheProjectServerGuru/

http://theprojectserverguru.spaces.live.com
 
S

Sara

Hi Paul,

I see your point now.
I will discuss this with PMs and let you know how we go.
Thank you for your support.

Sara
 

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