export Outlook file

A

ayed

I am trying to do what I think should be a simple task. I want to select a
subset of records from Outlook 2003 and import them to Word address labels.
I can easily select the subset with "find" criteria, bu then there is no
export funtion available at that point. The only way I can export is to
select the entire folder, which is not an option.

I could do this easily in Corels WP & address book, but I am trying to wean
myself away from that because I deal with too many users of Word, and
conversions are sloppy.

Thanks for any help

Ed
 
M

Milly Staples [MVP - Outlook]

From Outlook's help option, type in Mail Merge.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. Due to
the (insert latest virus name here) virus, all mail sent to my personal
account will be deleted without reading.

After furious head scratching, ayed asked:

| I am trying to do what I think should be a simple task. I want to
| select a subset of records from Outlook 2003 and import them to Word
| address labels. I can easily select the subset with "find" criteria,
| bu then there is no export funtion available at that point. The only
| way I can export is to select the entire folder, which is not an
| option.
|
| I could do this easily in Corels WP & address book, but I am trying
| to wean myself away from that because I deal with too many users of
| Word, and conversions are sloppy.
|
| Thanks for any help
|
| Ed
 
A

ayed

Well thanks for your help, Maybe I missed it but I still don't know how to
create a data file out of a subset of a folder. There doesn't seem to be a
way to export from the results of a "find". Is there another way to create a
data file from a subset??

Ed
 
M

Milly Staples [MVP - Outlook]

Find is only a view of the objects you specified for your search. If you
want to create a subset, File->New->Folder (type = contacts) and drag and
drop your selected contacts to that folder. Ensure it is marked as an
Outlook Address Book (right click, properties). Use that for your mail
merge.

BTW, you are better off posting this in microsoft.public.outlook.general for
the best assistance with Outlook questions.


--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. Due to
the (insert latest virus name here) virus, all mail sent to my personal
account will be deleted without reading.

After furious head scratching, ayed asked:

| Well thanks for your help, Maybe I missed it but I still don't know
| how to create a data file out of a subset of a folder. There
| doesn't seem to be a way to export from the results of a "find". Is
| there another way to create a data file from a subset??
|
| Ed
|
|
| "Milly Staples [MVP - Outlook]" wrote:
|
|| From Outlook's help option, type in Mail Merge.
||
|| --Â
|| Milly Staples [MVP - Outlook]
||
|| Post all replies to the group to keep the discussion intact. Due to
|| the (insert latest virus name here) virus, all mail sent to my
|| personal account will be deleted without reading.
||
|| After furious head scratching, ayed asked:
||
||| I am trying to do what I think should be a simple task. I want to
||| select a subset of records from Outlook 2003 and import them to Word
||| address labels. I can easily select the subset with "find" criteria,
||| bu then there is no export funtion available at that point. The
||| only way I can export is to select the entire folder, which is not
||| an
||| option.
|||
||| I could do this easily in Corels WP & address book, but I am trying
||| to wean myself away from that because I deal with too many users of
||| Word, and conversions are sloppy.
|||
||| Thanks for any help
|||
||| Ed
 
A

ayed

Ok, I guess I was asking too much of the outlook database. I need to create
a new folder, drag over a hundred or so records, create the subset database,
go to Word, do a merge, then delete the new subset folder. Seems a bit
convoluted, but I guess that's the design.

Ed
 
M

Milly Staples [MVP - Outlook]

Or you could use Categories, which is the best method for sorting your data
anyway.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. Due to
the (insert latest virus name here) virus, all mail sent to my personal
account will be deleted without reading.

After furious head scratching, ayed asked:

| Ok, I guess I was asking too much of the outlook database. I need to
| create a new folder, drag over a hundred or so records, create the
| subset database, go to Word, do a merge, then delete the new subset
| folder. Seems a bit convoluted, but I guess that's the design.
|
| Ed
|
| "Milly Staples [MVP - Outlook]" wrote:
|
|| Find is only a view of the objects you specified for your search.
|| If you want to create a subset, File->New->Folder (type = contacts)
|| and drag and drop your selected contacts to that folder. Ensure it
|| is marked as an Outlook Address Book (right click, properties). Use
|| that for your mail merge.
||
|| BTW, you are better off posting this in
|| microsoft.public.outlook.general for the best assistance with
|| Outlook questions.
||
||
|| --Â
|| Milly Staples [MVP - Outlook]
||
|| Post all replies to the group to keep the discussion intact. Due to
|| the (insert latest virus name here) virus, all mail sent to my
|| personal account will be deleted without reading.
||
|| After furious head scratching, ayed asked:
||
||| Well thanks for your help, Maybe I missed it but I still don't know
||| how to create a data file out of a subset of a folder. There
||| doesn't seem to be a way to export from the results of a "find". Is
||| there another way to create a data file from a subset??
|||
||| Ed
|||
|||
||| "Milly Staples [MVP - Outlook]" wrote:
|||
|||| From Outlook's help option, type in Mail Merge.
||||
|||| --ÂÂ
|||| Milly Staples [MVP - Outlook]
||||
|||| Post all replies to the group to keep the discussion intact. Due
|||| to
|||| the (insert latest virus name here) virus, all mail sent to my
|||| personal account will be deleted without reading.
||||
|||| After furious head scratching, ayed asked:
||||
||||| I am trying to do what I think should be a simple task. I want to
||||| select a subset of records from Outlook 2003 and import them to
||||| Word address labels. I can easily select the subset with "find"
||||| criteria,
||||| bu then there is no export funtion available at that point. The
||||| only way I can export is to select the entire folder, which is not
||||| an
||||| option.
|||||
||||| I could do this easily in Corels WP & address book, but I am
||||| trying
||||| to wean myself away from that because I deal with too many users
||||| of Word, and conversions are sloppy.
|||||
||||| Thanks for any help
|||||
||||| Ed
 
A

ayed

Maybe I'll try that, hope I don't run out of categories. The first idea
crashed when I discoved that Outlook's "Export" only exports Name and Email
.... I need address labels (addresses do show up in the folder) This is very
frustrating.

Milly Staples said:
Or you could use Categories, which is the best method for sorting your data
anyway.

--Â
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. Due to
the (insert latest virus name here) virus, all mail sent to my personal
account will be deleted without reading.

After furious head scratching, ayed asked:

| Ok, I guess I was asking too much of the outlook database. I need to
| create a new folder, drag over a hundred or so records, create the
| subset database, go to Word, do a merge, then delete the new subset
| folder. Seems a bit convoluted, but I guess that's the design.
|
| Ed
|
| "Milly Staples [MVP - Outlook]" wrote:
|
|| Find is only a view of the objects you specified for your search.
|| If you want to create a subset, File->New->Folder (type = contacts)
|| and drag and drop your selected contacts to that folder. Ensure it
|| is marked as an Outlook Address Book (right click, properties). Use
|| that for your mail merge.
||
|| BTW, you are better off posting this in
|| microsoft.public.outlook.general for the best assistance with
|| Outlook questions.
||
||
|| --ÂÂ
|| Milly Staples [MVP - Outlook]
||
|| Post all replies to the group to keep the discussion intact. Due to
|| the (insert latest virus name here) virus, all mail sent to my
|| personal account will be deleted without reading.
||
|| After furious head scratching, ayed asked:
||
||| Well thanks for your help, Maybe I missed it but I still don't know
||| how to create a data file out of a subset of a folder. There
||| doesn't seem to be a way to export from the results of a "find". Is
||| there another way to create a data file from a subset??
|||
||| Ed
|||
|||
||| "Milly Staples [MVP - Outlook]" wrote:
|||
|||| From Outlook's help option, type in Mail Merge.
||||
|||| --ÂÂÂ
|||| Milly Staples [MVP - Outlook]
||||
|||| Post all replies to the group to keep the discussion intact. Due
|||| to
|||| the (insert latest virus name here) virus, all mail sent to my
|||| personal account will be deleted without reading.
||||
|||| After furious head scratching, ayed asked:
||||
||||| I am trying to do what I think should be a simple task. I want to
||||| select a subset of records from Outlook 2003 and import them to
||||| Word address labels. I can easily select the subset with "find"
||||| criteria,
||||| bu then there is no export funtion available at that point. The
||||| only way I can export is to select the entire folder, which is not
||||| an
||||| option.
|||||
||||| I could do this easily in Corels WP & address book, but I am
||||| trying
||||| to wean myself away from that because I deal with too many users
||||| of Word, and conversions are sloppy.
|||||
||||| Thanks for any help
|||||
||||| Ed
Click to expand...
 
B

Bob I

So just add more appropriate categories.
Maybe I'll try that, hope I don't run out of categories. The first idea
crashed when I discoved that Outlook's "Export" only exports Name and Email
... I need address labels (addresses do show up in the folder) This is very
frustrating.

:

Or you could use Categories, which is the best method for sorting your data
anyway.

--Â?
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. Due to
the (insert latest virus name here) virus, all mail sent to my personal
account will be deleted without reading.

After furious head scratching, ayed asked:

| Ok, I guess I was asking too much of the outlook database. I need to
| create a new folder, drag over a hundred or so records, create the
| subset database, go to Word, do a merge, then delete the new subset
| folder. Seems a bit convoluted, but I guess that's the design.
|
| Ed
|
| "Milly Staples [MVP - Outlook]" wrote:
|
|| Find is only a view of the objects you specified for your search.
|| If you want to create a subset, File->New->Folder (type = contacts)
|| and drag and drop your selected contacts to that folder. Ensure it
|| is marked as an Outlook Address Book (right click, properties). Use
|| that for your mail merge.
||
|| BTW, you are better off posting this in
|| microsoft.public.outlook.general for the best assistance with
|| Outlook questions.
||
||
|| --Ã,Â?
|| Milly Staples [MVP - Outlook]
||
|| Post all replies to the group to keep the discussion intact. Due to
|| the (insert latest virus name here) virus, all mail sent to my
|| personal account will be deleted without reading.
||
|| After furious head scratching, ayed asked:
||
||| Well thanks for your help, Maybe I missed it but I still don't know
||| how to create a data file out of a subset of a folder. There
||| doesn't seem to be a way to export from the results of a "find". Is
||| there another way to create a data file from a subset??
|||
||| Ed
|||
|||
||| "Milly Staples [MVP - Outlook]" wrote:
|||
|||| From Outlook's help option, type in Mail Merge.
||||
|||| --ÃfâEURs(Ã,Â?
|||| Milly Staples [MVP - Outlook]
||||
|||| Post all replies to the group to keep the discussion intact. Due
|||| to
|||| the (insert latest virus name here) virus, all mail sent to my
|||| personal account will be deleted without reading.
||||
|||| After furious head scratching, ayed asked:
||||
||||| I am trying to do what I think should be a simple task. I want to
||||| select a subset of records from Outlook 2003 and import them to
||||| Word address labels. I can easily select the subset with "find"
||||| criteria,
||||| bu then there is no export funtion available at that point. The
||||| only way I can export is to select the entire folder, which is not
||||| an
||||| option.
|||||
||||| I could do this easily in Corels WP & address book, but I am
||||| trying
||||| to wean myself away from that because I deal with too many users
||||| of Word, and conversions are sloppy.
|||||
||||| Thanks for any help
|||||
||||| Ed
Click to expand...
Click to expand...
 

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