Extract Bold text 'headings' from large document

J

john

I have a 500 page document with around 20 headings a page which I want to
have as a separate list. The only difference between these headings is that
they are in bold - otherwise their style is the same as the rest of the
text - normal.
Is there a quick way to select them all or delete the rest and just leave
them?

Thanks

John
 
M

Mike Seddon

John,

Do I understand you correctly. Are these "headings" in bold text not
actually true headings but Normal text in bold format?

Cheers,

Mike

www.kutchka.com

Download KKopy - The FREE fast, easy cut & paste tool.
 
M

Mike Seddon

John,

If you are using Word XP, try this. (Not sure if previous version have
this feature, but you can try).

Place your cursor on one of your bold headings. Select Styles &
Formatting from the Format toolbar. The styles & Formatting dialog box
should appear on the right with BOLD as the selected style. Click on
Select All and all oyur bold text in your document will be selected.
Now you can copy/cut & paste.

Hope that helps.

Keep an eye on our site (www.kutchka.com) as we are launching a tool
in December which can help with these sort of issues.

Cheers,

Mike

www.kutchka.com

Download KKopy - The FREE fast, easy cut & paste tool.
 
S

Suzanne S. Barnhill

Use Find and Replace to search for the formatting and replace it with a
heading style. Then you can either print from Outline view (if you just need
hard copy) or generate a TOC, paste it into another document, and
immediately unlink it (Ctrl+Shift+F9).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://www.mvps.org/word
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.
 
J

john

Hi Mike - I should have said - I'm using Word 2000. This doesn't have a
Styles & Formatting on the Format toolbar, only a Styles which just lists
preset styles.
When I highlight a heading and go to Format>style this shows the format
alright, but doesn't differentiaite the bold from non bold text, maybe thats
new to Word XP.

I've got a trial of WordXP but would rather not load it if I don't need to.

Thanks anyway,

John
 
J

john

Hi Suzanne,

This looks the way to go but there is no line-break between my bold
'headings' and the following text, so all my text is getting styled as
header when I use replace.

Is there a way of inserting a line or paragraph break after each of my
headings before giving them a heading style so that the text is left
unstyled?

Thanks

John
 
S

Suzanne S. Barnhill

Instead of replacing just the formatting with a style, try applying the
style to the following:

^&^p

In other words, type the text above into the "Replace with" box, then set
the format to the desired style. This works for me (^& = "Find What Text,"
that is, the text highlighted by the Find).

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://www.mvps.org/word
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.
 
J

john

Hi Suzanne ,

I've got them all as heading style now - but outline view shows the text
also (indented) - how do I generate a TOC in Word2000?

Thanks for all your help, BTW!

John
 
S

Suzanne S. Barnhill

You can show just the headings by selecting one as the number of outline
levels to display (on the Outlining toolbar). But it's also easy to generate
a default TOC. Just go to Insert | Index and Tables, select the Table of
Contents tab, and don't change any of the default settings.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
Word MVP FAQ site: http://www.mvps.org/word
Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.
 
J

john

Thanks - I had to leave my pc on overnight to get the 8000 headings from the
500 page doc, but I've finally got there!

John
 
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