Family address directory with address blocks using 2 columns

[tjsmags]

I want to create a family address BOOKLET (11x8 1/2) so that the merge will
automatically put the names/addresses in 2 columns per page. Is this
possible?

For example, the booklet (which is a sheet of paper turned sideways) will
show 2 columns of names/address blocks on the left page AND also the same on
the right side of the page. Remember, the booklet is a piece of paper turned
sideways and folded in half...I'm sure you already know this. See below:

Left side of page:
John Doe Mary Doe
123 N. River St. 456 S. Main St.
XYZ, MO 12345 ABC, MO 12345

Son Doe Daughter Doe
789 Stevens Rd. 1011 Allen Tr.
XYZ, MO 12345 ABC, MO 12345

and so forth.
The right side of the page will look exactly the same as above.

Thanks.

 

[Doug Robbins - Word MVP]

Format the page to have two columns (Format Columns), then set it up as a
Catalog (or in Word XP and later it is called "Directory" type mailmerge
main documnet, with one set of mergefields arranged the way that you want
them at the top of the left hand column. Best if you use Shit+Enter to
create new lines so that you get these mergefields arranged the way that you
want them and then format the one paragraph in which they will all then be
located so that the lines are kept together.

When you execute this merge to a new document, you should get what you want.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP

 

[Cindy M.]

Hi =?Utf-8?B?dGpzbWFncw==?=,

I want to create a family address BOOKLET (11x8 1/2) so that the merge will
automatically put the names/addresses in 2 columns per page. Is this
possible?

Yes, it's possible. Set up the main merge document in landscape, with two
columns (Format/Columns). Insert the set of merge fields to generate a single
address. Make sure there's an empty paragraph after the last paragraph
containing merge fields.

Select all the paragraphs containing mergefields, then activate "Keep together"
and "Keep with next" in Format/Paragraph/Line and page breaks. This will ensure
that the addresses stay together in a block in the same column. You leave the
empty paragraph out of this formatting so that each address block is able to
move to the next column, as required.

For example, the booklet (which is a sheet of paper turned sideways) will
show 2 columns of names/address blocks on the left page AND also the same on
the right side of the page. Remember, the booklet is a piece of paper turned
sideways and folded in half...I'm sure you already know this. See below:

Left side of page:
John Doe Mary Doe
123 N. River St. 456 S. Main St.
XYZ, MO 12345 ABC, MO 12345

Son Doe Daughter Doe
789 Stevens Rd. 1011 Allen Tr.
XYZ, MO 12345 ABC, MO 12345

and so forth.
The right side of the page will look exactly the same as above.

Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 17 2005)
http://www.word.mvps.org

This reply is posted in the Newsgroup; please post any follow question or reply
in the newsgroup and not by e-mail

 

[Peter Jamieson]

Word 2003 has some built-in facilities for doing booklets, so it may be that
all you need to do is perform your merge to a new document, then use
File|Page Setup|Margins|"Multiple pages"|Book fold" (say) to start layig out
the page the way you want. You might also find the following link useful:

http://word.mvps.org/faqs/formatting/BookletPrinting.htm

However, it looks as if what you really want to create is a booklet where
the left hand page always looks identical to the right hand page (my
assumption from your description "> The right side of the page will look
exactly the same as above."). If that's so, then none of the abovementioned
approaches is going to help. So is "right hand page looks the same as left
hand page" what you really mean?

Peter Jamieson