Figure Captions in Text Boxes / Table of Figures

Discussion in 'Word Graphics' started by Adina, May 25, 2010.

  1. Adina

    Adina Guest

    I'm using Word 2003 at work. I have sequentially numbered figure captions
    (created using Insert > Reference > Caption, so they're auto-numbered). Many
    of these captions are in text boxes because the figures have paragraph-text
    wrapping around them (e.g., Wrapping Style: Square). But the captions that
    are in text boxes do not show up in the Table of Figures. The captions that
    are NOT in text boxes DO show up in the Table of Figures. How do I get the
    captions that are in text boxes to show up in the Table of Figures? Or is
    there an alternative to captioning the floating (i.e., with text wrapping
    around) figures without using text boxes?

    I've tried doing the captions using the built-in "Caption" style and setting
    the Table of Figures to reference those items. I've also tried doing them by
    setting my own "Figure Caption" style and setting the Table of Figures to
    reference that style instead. Both ways give the same result. I've checked
    the field codes for the captions inside and outside the text boxes, and they
    are identical.

    Incidentally, I remember this working fine at my last job where we had Word
    2007. Maybe this is a glitch in 2003?
     
    Adina, May 25, 2010
    #1
    1. Advertisements

  2. Adina

    Stefan Blom Guest

    In Word versions prior to Word 2007, items in text boxes aren't recognized for
    the purpose of table of contents/table of figures creation. What you can do is
    insert the object "In line with text," add its caption in the main body of the
    text, and then wrap a frame around the object and caption. To add a frame to the
    selection, you can use the Insert Frame command on the Forms toolbar.

    --
    Stefan Blom
    Microsoft Word MVP
    (Message posted via NNTP)



    "Adina" <> wrote in message
    news:...
    > I'm using Word 2003 at work. I have sequentially numbered figure captions
    > (created using Insert > Reference > Caption, so they're auto-numbered). Many
    > of these captions are in text boxes because the figures have paragraph-text
    > wrapping around them (e.g., Wrapping Style: Square). But the captions that
    > are in text boxes do not show up in the Table of Figures. The captions that
    > are NOT in text boxes DO show up in the Table of Figures. How do I get the
    > captions that are in text boxes to show up in the Table of Figures? Or is
    > there an alternative to captioning the floating (i.e., with text wrapping
    > around) figures without using text boxes?
    >
    > I've tried doing the captions using the built-in "Caption" style and setting
    > the Table of Figures to reference those items. I've also tried doing them by
    > setting my own "Figure Caption" style and setting the Table of Figures to
    > reference that style instead. Both ways give the same result. I've checked
    > the field codes for the captions inside and outside the text boxes, and they
    > are identical.
    >
    > Incidentally, I remember this working fine at my last job where we had Word
    > 2007. Maybe this is a glitch in 2003?
     
    Stefan Blom, May 25, 2010
    #2
    1. Advertisements

  3. Adina

    Adina Guest

    Thanks, Stefan. I also discovered that if I convert the text box itself to a
    frame, this fixes the problem.

    "Stefan Blom" wrote:

    > In Word versions prior to Word 2007, items in text boxes aren't recognized for
    > the purpose of table of contents/table of figures creation. What you can do is
    > insert the object "In line with text," add its caption in the main body of the
    > text, and then wrap a frame around the object and caption. To add a frame to the
    > selection, you can use the Insert Frame command on the Forms toolbar.
    >
    > --
    > Stefan Blom
    > Microsoft Word MVP
    > (Message posted via NNTP)
    >
    >
    >
    > "Adina" <> wrote in message
    > news:...
    > > I'm using Word 2003 at work. I have sequentially numbered figure captions
    > > (created using Insert > Reference > Caption, so they're auto-numbered). Many
    > > of these captions are in text boxes because the figures have paragraph-text
    > > wrapping around them (e.g., Wrapping Style: Square). But the captions that
    > > are in text boxes do not show up in the Table of Figures. The captions that
    > > are NOT in text boxes DO show up in the Table of Figures. How do I get the
    > > captions that are in text boxes to show up in the Table of Figures? Or is
    > > there an alternative to captioning the floating (i.e., with text wrapping
    > > around) figures without using text boxes?
    > >
    > > I've tried doing the captions using the built-in "Caption" style and setting
    > > the Table of Figures to reference those items. I've also tried doing them by
    > > setting my own "Figure Caption" style and setting the Table of Figures to
    > > reference that style instead. Both ways give the same result. I've checked
    > > the field codes for the captions inside and outside the text boxes, and they
    > > are identical.
    > >
    > > Incidentally, I remember this working fine at my last job where we had Word
    > > 2007. Maybe this is a glitch in 2003?

    >
    >
    > .
    >
     
    Adina, May 25, 2010
    #3
  4. Adina

    Stefan Blom Guest

    Yes, that would work too, of course. :)

    --
    Stefan Blom
    Microsoft Word MVP
    (Message posted via NNTP)



    "Adina" <> wrote in message
    news:D...
    > Thanks, Stefan. I also discovered that if I convert the text box itself to a
    > frame, this fixes the problem.
    >
    > "Stefan Blom" wrote:
    >
    >> In Word versions prior to Word 2007, items in text boxes aren't recognized
    >> for
    >> the purpose of table of contents/table of figures creation. What you can do
    >> is
    >> insert the object "In line with text," add its caption in the main body of
    >> the
    >> text, and then wrap a frame around the object and caption. To add a frame to
    >> the
    >> selection, you can use the Insert Frame command on the Forms toolbar.
    >>
    >> --
    >> Stefan Blom
    >> Microsoft Word MVP
    >> (Message posted via NNTP)
    >>
    >>
    >>
    >> "Adina" <> wrote in message
    >> news:...
    >> > I'm using Word 2003 at work. I have sequentially numbered figure captions
    >> > (created using Insert > Reference > Caption, so they're auto-numbered).
    >> > Many
    >> > of these captions are in text boxes because the figures have paragraph-text
    >> > wrapping around them (e.g., Wrapping Style: Square). But the captions that
    >> > are in text boxes do not show up in the Table of Figures. The captions
    >> > that
    >> > are NOT in text boxes DO show up in the Table of Figures. How do I get the
    >> > captions that are in text boxes to show up in the Table of Figures? Or is
    >> > there an alternative to captioning the floating (i.e., with text wrapping
    >> > around) figures without using text boxes?
    >> >
    >> > I've tried doing the captions using the built-in "Caption" style and
    >> > setting
    >> > the Table of Figures to reference those items. I've also tried doing them
    >> > by
    >> > setting my own "Figure Caption" style and setting the Table of Figures to
    >> > reference that style instead. Both ways give the same result. I've
    >> > checked
    >> > the field codes for the captions inside and outside the text boxes, and
    >> > they
    >> > are identical.
    >> >
    >> > Incidentally, I remember this working fine at my last job where we had Word
    >> > 2007. Maybe this is a glitch in 2003?

    >>
    >>
    >> .
    >>
     
    Stefan Blom, May 26, 2010
    #4
    1. Advertisements

Want to reply to this thread or ask your own question?

You'll need to choose a username for the site, which only take a couple of moments (here). After that, you can post your question and our members will help you out.
Similar Threads
  1. George

    floating figures and captions

    George, Nov 3, 2003, in forum: Word Graphics
    Replies:
    1
    Views:
    186
    Suzanne S. Barnhill
    Nov 4, 2003
  2. JJ

    captions are suddenly text boxes?!?

    JJ, Jan 16, 2004, in forum: Word Graphics
    Replies:
    1
    Views:
    108
    Suzanne S. Barnhill
    Jan 16, 2004
  3. Joe

    Figure Captions

    Joe, Jan 26, 2004, in forum: Word Graphics
    Replies:
    2
    Views:
    135
    Cindy M -WordMVP-
    Feb 4, 2004
  4. jason

    Help with figure captions

    jason, Jan 30, 2004, in forum: Word Graphics
    Replies:
    2
    Views:
    101
    Guest
    Jan 30, 2004
  5. HK
    Replies:
    1
    Views:
    106
    Suzanne S. Barnhill
    Dec 13, 2004
  6. Rich W.

    Word 2007 and grouping figures and captions

    Rich W., Oct 3, 2006, in forum: Word Graphics
    Replies:
    2
    Views:
    159
    Rich W.
    Oct 5, 2006
  7. ART

    Captions and list of figures

    ART, Jan 20, 2007, in forum: Word Graphics
    Replies:
    0
    Views:
    119
  8. Unable to open my slides within Word

    How do I display my figure instead of the text {SEQ Figure \ * AR.

    Unable to open my slides within Word, Nov 12, 2007, in forum: Word Graphics
    Replies:
    1
    Views:
    218
    macropod
    Nov 12, 2007
Loading...