Hello ddrjbrown,
Mike Glen has made a suggestion that may work -- simply create a new
master with just the seven projects in question.
I was able to work with a scenario similar to what you describe
using the Resource Usage view in the pool and a custom autofilter.
I simply opened the pool file with the first option (Read-only) and
displayed the Resource Usage view. The view shows all resources in
the pool and indented under each resource is that resources
assignments to the different tasks in the multiple project files. I
have created three similar projects (Europe Travel, Russia Travel,
and Asia Travel) all sharing resources from the pool file. I added
the Project field to the Resource Usage view and then turned on
Autofilters (Project > Filtered for > Autofilters).
I wanted to look at the assignments for only two of the three sharer
files - Europe Travel and Asia Travel. In the Project field I
selected "Custom" and created a custom autofilter of:
Show row where Project contains Europe
OR
Show row where Project contains Asia
All assignments in the project file for Russia Travel were excluded
from the view. I can now review assignments for only the two
projects I am interested in. I do want to note that resources who
were overallocated due to the Russia travel project still show as
overallocated in the filtered view -- as they were still assigned.
Another option is to open the Resource pool read-only and
temporarily break the link to the files you are not interested in
viewing. From the pool file, choose Tools > Resource Sharing >
Share Resources. In the Share Resources dialog, select the file to
temporarily disconnect and choose Break Link. Repeat as needed to
show only the information from selected projects. On exiting, don't
save the Resource pool (it's open read-only). When you re-open the
pool, all sharer projects should still be attached.
I hope this helps.
Julie
ddrjbrown said:
Hi Julie
Thanks for your help. I have a dozen projects for instance and I
only want
to look at the information (in total) for say 7 of those projects
as the
information gathered for the others is not very accurate.
Therefore,
selecting one at a time is not going to give me what I want as I
want to
review the resource across the 7 projects in total, I would like
to view the
overallocation to those 7 projects and be abe to drill down in it
as I can in
the resource usage vew. But, I dont want the other 5 projects
included in my
view.
So, I am trying to select only certain projects but look at all
tasks across
those certain projects together.
JulieS said:
Hi,
If you look at the Resource Usage view in the pool file and add
the
Project field, you will see the name of the project that each
assignment comes from. I was assuming you wanted to only show
certain assignments from certain project files.
I hope this helps clarify. If not, please post more specific
details about what view you are working with and what information
you wish to see in the view.
Julie
message
Thanks Julie, problem is that the project field just contains
the
name of the
resource pool file. it doesnt contain the names of the linked
files
:
Hello ddrjbrown,
Try filtering on the [Project] field to temporarily remove any
tasks
from the selected project from the consolidated view.
I hope this helps. Let us know how you get along.
Julie
Project MVP
Visit
http://project.mvps.org/ for the FAQs and additional
information about Microsoft Project
message
I have several project plans linked to a resource pool. I
only
want
to report
on certain plans and not all of them. How is this possible
without
having to
unlink the plans I dont want to report on?
Thanks in advance
