Finisched projects on pwa

M

Michael

hi there,

does anybody know what has to be done to mark projects as
finished? despite their actuals we have some projects that
are finished - but the problem is that they still appear
in the resources task view in PWA

- is there a way to mark tasks and entire projects as
finished (independent if work and actual work are the
same) - and not only mark them finished but also have them
disapear from the individual PWA's???

thanks for any reply

regards

Michael
 
P

PMPFred

Good day Michael,

Couple of things:
1) make sure that the "remaining" effort in PWA is set
to "zero"
2) when the task is completed, it should appear with a
checkmark in "information column" (this is just info)
3) you can "hide" these tasks when they are completed. The
bugger is that to do this you can only do it 1 task item
at a time, you cannot even do it at the summary task
level. What you do is click on the line you want to hide,
select "Hide" just below the grey button "view options";
you will be prompted to confirm, select yes, and prompted
again to confirm the task has been hidden. This is really
time consuming when you want to hide several tasks...I
don't think there is another way. Note that once you have
hidden a task, the only way to get it back in PWA is to re-
publish it from MSP... caveat emptor my friend ;-)
 
D

Dale Howard [MVP]

Michael --

If you wish to remove completed task assignments from each user's View My
Tasks page, ask your Project Server administrator to do the following:

1. Log into PWA with administrator permissions
2. Click the Admin menu
3. Click the Clean up Project Server database link
4. Select the Tasks option
5. Select the "Only completed task assignments" option from the Delete
drop-down list
6. Select the "Ever sent" option from the other drop-down list
7. In the lower section of the page, select the "Delete the specified task,
resource task change, or status report items for all users" option
8. Click the Delete button

Hope this helps.
 
D

Dale Howard [MVP]

Amanda --

If you wish to remove completed tasks from each user's timesheet, then the
steps I have detailed can certainly be considered a "best pratice" give the
fact that there is really no other simple way to do it. The thing I would
recommend is that your organization make a decision how old a completed task
must be before it is removed from each user's timesheet, and then make this
decision your standard operating procedure. Hope this helps.
 
M

Maria

Dale-

Dale Howard said:
Amanda --

If you wish to remove completed tasks from each user's timesheet, then the
steps I have detailed can certainly be considered a "best pratice" give the
fact that there is really no other simple way to do it. The thing I would
recommend is that your organization make a decision how old a completed task
must be before it is removed from each user's timesheet, and then make this
decision your standard operating procedure. Hope this helps.
Click to expand...
 
M

Maria

Dale--

What exactly are the implications of deleting this information. Does it
mean that you would never again be able to sync with actuals? The option
that you have identified has a note underneath that says(and their
associated timephased work and actuals)

If i wanted to keep the actuals- but not allow resources to see completed
tasks- is the only way to do that by running a sql statement to hide all
completed tasks?

Thanks!
 
D

Dale Howard [MVP]

Maria --

The procedure I have detailed will have no impact on syching with actuals.
It will only remove the completed tasks from view on each user's timesheet
in PWA. The task information with actuals will still reside in the actual
Microsoft Project plan. Hope this helps.
 
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