Sharon said:
We have changed a policy regarding a certain document that
we are not supposed to send the original to the client.
However, I keep forgetting. Is there a way to have
a "floating text box" reminder that appears when I open
the document, but does not print on the document?
Something that will remind me?
Hi Sharon,
In order of my personal preferences -- for several reasons, you may
have a different take on feasibility:
- If this type of document is based on a template that isn't used for
other documents, create a macro in that template (see
http://www.gmayor.com/installing_macro.htm):
Sub AutoOpen()
MsgBox "Do not send original to client!"
End Sub
This will pop up a message box in the middle of the screen, which will
disappear when you click its OK button.
- If the document is based on a common template but doesn't contain
any pictures or other textboxes, you can go to Tools > Options > Print
and uncheck the box for "Drawing objects" in the "Include with
document" section. Use Insert > Text box to put a box in a header or a
margin somewhere on page 1 and put your warning in it. The text box
will always be visible on the screen but won't print. The drawback is
that no document will print any pictures or textboxes as long as the
option is unchecked. If you want to print a picture, you have to check
the option and then remember to uncheck it again after printing.
- Similar to the second method, you can type the warning and format it
as Hidden (in Format > Font). Then set two options in the Tools >
Options dialog: check the "Hidden text" box on the View tab, and
uncheck the "Hidden text" box on the Print tab. Again, if you want to
hide or print hidden text in other documents, you have to change the
options and remember to change them back.
