Footnote renumbering

[DTD]

Version: 2008 Operating System: Mac OS X 10.6 (Snow Leopard) Processor: Intel I have an 8 page document with 11 footnotes. During editing, a paragraph with footnotes 4 and 5 was moved to the end of the document, where they became numbers 12 and 13. Correspondingly, number 6 stayed as number 6. How do I get these to renumber consecutively (now, number 4 and 5 are missing)? Help suggests to option click on the cross-reference marker and select 'UPDATE FIELD' in the contextual menu. However, I have no 'UPDATE FIELD' in the contextual menu!

Thanks in advance....

 

[John McGhie]

They mean "The note reference number" in the text, not the note number in
the footnote.

And your aim has to be very accurate

It's much easier to Command + a to select all of the text, then F9 to update
all the fields in the document.

Note: If you have Track Changes turned on, the numbering will not come
right until you resolve (accept or reject) the changes. Hiding the changes
is not sufficient: you must resolve them.

Hope this helps

Version: 2008 Operating System: Mac OS X 10.6 (Snow Leopard) Processor: Intel
I have an 8 page document with 11 footnotes. During editing, a paragraph with
footnotes 4 and 5 was moved to the end of the document, where they became
numbers 12 and 13. Correspondingly, number 6 stayed as number 6. How do I
get these to renumber consecutively (now, number 4 and 5 are missing)? Help
suggests to option click on the cross-reference marker and select 'UPDATE
FIELD' in the contextual menu. However, I have no 'UPDATE FIELD' in the
contextual menu!

Thanks in advance....

--

The email below is my business email -- Please do not email me about forum
matters unless I ask you to; or unless you intend to pay!

John McGhie, Microsoft MVP (Word, Mac Word), Consultant Technical Writer,
McGhie Information Engineering Pty Ltd
Sydney, Australia. | Ph: +61 (0)4 1209 1410 | mailto:[email protected]

 

[DTD]

John,

Thanks for the note. I did have Track Changes turned on, and after resolving the changes, the numbers updated automagically (and correctly)!

I still don't get UPDATE FIELD in the contextual menu however, even after zooming the text sufficiently so that I should be selecting the reference marker (in the text). Maybe it's a moot point, as moving the markers around with Track Changes turned off is behaving as expected.

Cheers!
dtd

 

[John McGhie]

Very good point!

Neither do I. Because, come to think of it, this is "List Numbering", not
"Field Numbering". So there is no field code to update: it will update
dynamically and instantly.

However: A footnote is NOT a cross-reference. It's a list number.

If you then insert a cross-reference in the text TO a footnote, THAT is a
REF field, and you DO have to update those.

So the help is correct: to update a cross-reference, right-click it, and
choose "Update Field" (or Command + a, F9 to update all of them). You don't
need to update note numbering (footnote or endnote).

I got myself confused between the Note Reference Number, and a Cross
Reference to a Footnote

Sorry about that: It can't be the booze, it must be old age...

Cheers

John,

Thanks for the note. I did have Track Changes turned on, and after resolving
the changes, the numbers updated automagically (and correctly)!

I still don't get UPDATE FIELD in the contextual menu however, even after
zooming the text sufficiently so that I should be selecting the reference
marker (in the text). Maybe it's a moot point, as moving the markers around
with Track Changes turned off is behaving as expected.

Cheers!
dtd

--

The email below is my business email -- Please do not email me about forum
matters unless I ask you to; or unless you intend to pay!

John McGhie, Microsoft MVP (Word, Mac Word), Consultant Technical Writer,
McGhie Information Engineering Pty Ltd
Sydney, Australia. | Ph: +61 (0)4 1209 1410 | mailto:[email protected]