Yes and no.
What you are encountering is document pagination. Where a "document
page" ends and another begins depends on the printer driver that is
installed, the application you are using to view the document and
various settings tuned on/off in the application. Since the world
doesn't use identical printers, applications, settings, etc, documents
can appear differently when opened on someone else's computer or even
if you install a new printer. I suspect they also upgraded the
operating system to Windows 2000 or Windows XP along with upgrading to
Office 2003?? It could also be a matter of using a laser printer,
which has a larger printable area, versus using an inkjet printer
which has a smaller printable area.
Regardless, it's difficult to control exact pagination from one
computer to the next. In order to make sure documents print correctly,
not necessarily exactly the same, it's recommended one should utilize
the pagination options found under Format/Paragraph. On the "Line and
Page Breaks" tab you can determine what paragraphs must fall on the
same page (Keep with next), and whether or not an entire paragraph
must stay on the same page (Keep lines together).
Since your document is a single page the pagination options may not
apply. You've tried reducing the margins and the font and found that
wasn't enough. In these situations I manipulate the space between
paragraphs to keep everything on a single page. If you set the
document up using formatted space between paragraphs then this is
painless.
BUT if you've used an empty paragraph to add the space between
paragraphs (pressing Enter a second time) then you'll need to clean up
the document first by removing all occurrences of two paragraph marks
and replacing them with a single paragraph mark.
- First make a backup copy of your original document just in case.
- Go to Edit/Replace
- In the Find What text box type: ^p^p
- In the Replace With text box type: ^p
- Click Replace All
- Then select the document (since I suspect you didn't utilize styles
to format the document)
- Go to Format/Paragraph
- In the Spacing section in the "After" text box type: 10 pts
- Click OK
Typically, each paragraph mark is equivalent to about 12 pts of space.
So by reducing the space between the paragraphs by 2 pts it's likely
it will print on one page and the visual change barely noticeable.
For additional tips on how to fit text to a page take a look at this
article:
http://word.mvps.org/FAQs/Formatting/FitCopy.htm
Please post all follow-up questions to the newsgroup. Requests for
assistance by email can not be acknowledged.
~~~~~~~~~~~~~~~
Beth Melton
Microsoft Office MVP
Word FAQ:
http://mvps.org/word
TechTrax eZine:
http://mousetrax.com/techtrax/
MVP FAQ site:
http://mvps.org/