Formatting Notes Pages in 2003

[dusty]

Now we're into the notes pages -- when we want to create a text box that is
not tied to the master, it won't format (or it partially formats) any text
that is copied and pasted in. This worked fine in 2000.
It is important to have this feature because we use the notes pages as
"textbook" pages and there are various items that don't go with the master
"flow." For example, in the master notes, headings are FL Arial 11 pt. bold,
para's are FL Arial 11 pt. regular, bullets are 75% of type size.
We need to create a non-linked-to-master text box that has large headings
and a numerical list. The tabs on the ruler bars don't seem to want to do
something, and the numbers in the list insist on being 75% of text size, even
though we want them to be 100%. (These are just a few of the "issues"
involved.) Has there been some kind of transformation between 2000 and 2003
regarding this?
BTW, typing "fresh" into the new text box works fine, but this will become a
nightmare of keystrokes if we lose the option of pasting.
Thanks for "mulling over" this one. Look forward to hearing from someone!

 

[Echo S]

Yes, pasting into PPT 2003 notes pages works differently than doing so in
2000. I'm trying to think how I have overcome this.

Mmm, I can't remember if you get a paste options button thing after you
paste in notes pages or not. On regular slides, you get a thing that lets you
choose to paste text only or keep source formatting or use the design
template formatting. If you have the option, keeps source formatting is of
course the one to choose there.

Let's see. Maybe try Edit/Paste Special.

Oh, and when you paste, as you mentioned, the text is smaller. It's picking
up your notes pages master settings in the new file. So go to
View/Master/Notes Master and change the text placeholder in that master to a
larger font size. That may help.

I'll see if I can think of anything else that might help. I think maybe
Edit/Paste Special....

 

[dusty]

The problem with "keep source formatting" is that we're getting "raw" data to
paste into the notes pages. So there is no "source formatting" to speak of --
the only "source formatting" would be the new text box we just created that
is separate from the master. And of course, if we changed the text
placeholder in the master to a larger font size, then it would be too large
for the bullets in our "standard-following-the-master" notes, which we use
throughout the book (let's say about 85 percent of the pages in a 300 page
book will follow the master notes; it's the pesky 15 percent that are
"different" that are giving us trouble in 2003). We figure we probably test
the limits of notes pages, anyway, using them as full text pages for our
training manuals and not simply as "speaker notes."
That being said, we'll try the "paste special" option to see if that works,
but since we want to retain the formatting in the text box and not the
formatting that we're pasting into the text box, it doesn't seem like it will
help much.
Thanks for keeping the thinking cap on for this one!

Yes, pasting into PPT 2003 notes pages works differently than doing so in
2000. I'm trying to think how I have overcome this.

Mmm, I can't remember if you get a paste options button thing after you
paste in notes pages or not. On regular slides, you get a thing that lets you
choose to paste text only or keep source formatting or use the design
template formatting. If you have the option, keeps source formatting is of
course the one to choose there.

Let's see. Maybe try Edit/Paste Special.

Oh, and when you paste, as you mentioned, the text is smaller. It's picking
up your notes pages master settings in the new file. So go to
View/Master/Notes Master and change the text placeholder in that master to a
larger font size. That may help.

I'll see if I can think of anything else that might help. I think maybe
Edit/Paste Special....

--
Echo [MS PPT MVP]
http://www.echosvoice.com
presenter, PPT Live '05
Sept 25-28, San Diego http://www.powerpointlive.com

Now we're into the notes pages -- when we want to create a text box that is
not tied to the master, it won't format (or it partially formats) any text
that is copied and pasted in. This worked fine in 2000.
It is important to have this feature because we use the notes pages as
"textbook" pages and there are various items that don't go with the master
"flow." For example, in the master notes, headings are FL Arial 11 pt. bold,
para's are FL Arial 11 pt. regular, bullets are 75% of type size.
We need to create a non-linked-to-master text box that has large headings
and a numerical list. The tabs on the ruler bars don't seem to want to do
something, and the numbers in the list insist on being 75% of text size, even
though we want them to be 100%. (These are just a few of the "issues"
involved.) Has there been some kind of transformation between 2000 and 2003
regarding this?
BTW, typing "fresh" into the new text box works fine, but this will become a
nightmare of keystrokes if we lose the option of pasting.
Thanks for "mulling over" this one. Look forward to hearing from someone!

 

[Echo S]

I don't know how feasible this would be for you, but would applying a
different slide master work? I'm thinking each slide master carries a notes
master along with it. (I think?) You could have two identical slide
masters -- each would have its own unique notes master. One would have
larger font for the 15% pesky pages. The other would have the regular-sized
font.

--
Echo [MS PPT MVP]
http://www.echosvoice.com

The problem with "keep source formatting" is that we're getting "raw" data to
paste into the notes pages. So there is no "source formatting" to speak of --
the only "source formatting" would be the new text box we just created that
is separate from the master. And of course, if we changed the text
placeholder in the master to a larger font size, then it would be too large
for the bullets in our "standard-following-the-master" notes, which we use
throughout the book (let's say about 85 percent of the pages in a 300 page
book will follow the master notes; it's the pesky 15 percent that are
"different" that are giving us trouble in 2003). We figure we probably test
the limits of notes pages, anyway, using them as full text pages for our
training manuals and not simply as "speaker notes."
That being said, we'll try the "paste special" option to see if that works,
but since we want to retain the formatting in the text box and not the
formatting that we're pasting into the text box, it doesn't seem like it will
help much.
Thanks for keeping the thinking cap on for this one!

Yes, pasting into PPT 2003 notes pages works differently than doing so in
2000. I'm trying to think how I have overcome this.

Mmm, I can't remember if you get a paste options button thing after you
paste in notes pages or not. On regular slides, you get a thing that lets you
choose to paste text only or keep source formatting or use the design
template formatting. If you have the option, keeps source formatting is of
course the one to choose there.

Let's see. Maybe try Edit/Paste Special.

Oh, and when you paste, as you mentioned, the text is smaller. It's picking
up your notes pages master settings in the new file. So go to
View/Master/Notes Master and change the text placeholder in that master to a
larger font size. That may help.

I'll see if I can think of anything else that might help. I think maybe
Edit/Paste Special....

--
Echo [MS PPT MVP]
http://www.echosvoice.com
presenter, PPT Live '05
Sept 25-28, San Diego http://www.powerpointlive.com

Now we're into the notes pages -- when we want to create a text box that is
not tied to the master, it won't format (or it partially formats) any text
that is copied and pasted in. This worked fine in 2000.
It is important to have this feature because we use the notes pages as
"textbook" pages and there are various items that don't go with the master
"flow." For example, in the master notes, headings are FL Arial 11 pt. bold,
para's are FL Arial 11 pt. regular, bullets are 75% of type size.
We need to create a non-linked-to-master text box that has large headings
and a numerical list. The tabs on the ruler bars don't seem to want to do
something, and the numbers in the list insist on being 75% of text size, even
though we want them to be 100%. (These are just a few of the "issues"
involved.) Has there been some kind of transformation between 2000 and 2003
regarding this?
BTW, typing "fresh" into the new text box works fine, but this will become a
nightmare of keystrokes if we lose the option of pasting.
Thanks for "mulling over" this one. Look forward to hearing from

someone!

 

[dusty]

Hmmm ... sounds promising. I'll give it a try on Monday and let you know how
it worked. Thanks (and have a great weekend!)

I don't know how feasible this would be for you, but would applying a
different slide master work? I'm thinking each slide master carries a notes
master along with it. (I think?) You could have two identical slide
masters -- each would have its own unique notes master. One would have
larger font for the 15% pesky pages. The other would have the regular-sized
font.

--
Echo [MS PPT MVP]
http://www.echosvoice.com

The problem with "keep source formatting" is that we're getting "raw" data to
paste into the notes pages. So there is no "source formatting" to speak of --
the only "source formatting" would be the new text box we just created that
is separate from the master. And of course, if we changed the text
placeholder in the master to a larger font size, then it would be too large
for the bullets in our "standard-following-the-master" notes, which we use
throughout the book (let's say about 85 percent of the pages in a 300 page
book will follow the master notes; it's the pesky 15 percent that are
"different" that are giving us trouble in 2003). We figure we probably test
the limits of notes pages, anyway, using them as full text pages for our
training manuals and not simply as "speaker notes."
That being said, we'll try the "paste special" option to see if that works,
but since we want to retain the formatting in the text box and not the
formatting that we're pasting into the text box, it doesn't seem like it will
help much.
Thanks for keeping the thinking cap on for this one!

Yes, pasting into PPT 2003 notes pages works differently than doing so in
2000. I'm trying to think how I have overcome this.

Mmm, I can't remember if you get a paste options button thing after you
paste in notes pages or not. On regular slides, you get a thing that lets you
choose to paste text only or keep source formatting or use the design
template formatting. If you have the option, keeps source formatting is of
course the one to choose there.

Let's see. Maybe try Edit/Paste Special.

Oh, and when you paste, as you mentioned, the text is smaller. It's picking
up your notes pages master settings in the new file. So go to
View/Master/Notes Master and change the text placeholder in that master to a
larger font size. That may help.

I'll see if I can think of anything else that might help. I think maybe
Edit/Paste Special....

--
Echo [MS PPT MVP]
http://www.echosvoice.com
presenter, PPT Live '05
Sept 25-28, San Diego http://www.powerpointlive.com



:

Now we're into the notes pages -- when we want to create a text box that is
not tied to the master, it won't format (or it partially formats) any text
that is copied and pasted in. This worked fine in 2000.
It is important to have this feature because we use the notes pages as
"textbook" pages and there are various items that don't go with the master
"flow." For example, in the master notes, headings are FL Arial 11 pt. bold,
para's are FL Arial 11 pt. regular, bullets are 75% of type size.
We need to create a non-linked-to-master text box that has large headings
and a numerical list. The tabs on the ruler bars don't seem to want to do
something, and the numbers in the list insist on being 75% of text size, even
though we want them to be 100%. (These are just a few of the "issues"
involved.) Has there been some kind of transformation between 2000 and 2003
regarding this?
BTW, typing "fresh" into the new text box works fine, but this will become a
nightmare of keystrokes if we lose the option of pasting.
Thanks for "mulling over" this one. Look forward to hearing from

someone!