Frequency of text values

[PSmith]

Can anyone tell me if there is a formula that will produce a list of all the
unique text values in a range, and what their corresponding counts are? I am
already familiar with the COUNTIF formula, but it can only be used if one
already knows what all of the possible values are in the data range. If the
list of possible values is long, it would take too many individual formulas
to do them one at a time. So, if my data range is something like:

Col A.
blue
red
green
yellow
red
black
yellow
blue
red
brown
brown
orange

I am hoping I can use one formula that will produce a result that will look
like
blue 2
green 1
yellow 2
red 3
black 1
brown 2
orange 1

Any suggestions would be greatly appreciated! Thanks

 

[Gaurav]

Select your range and go to Data | Filter | Advanced Filter | choose Copy to
another location | enter location (say D1) | check Unique Records Only.

now in E1, enter the formula =COUNTIF($A$1:$A$1000,D1) and drag it down.

hope that helps.

 

[Mike H]

Hi,

Select your range of date then

data|Filter|Advanced filter
select copy to another location and 'Check' Unique value only
Enter a location to copy to in the 'Copy to' box and click ok. I copied mine
to E1
Put this formula in F1 and drag down to the length of your copied data
=COUNTIF($A$1:$A$13,E1)

An you should now have the required output.

Mike

 

[RagDyeR]

Say your datalist is in A1 to A200.

In B1 enter
=A1

In B2 enter this *array* formula:

=IF(ISERR(MATCH(0,COUNTIF(B$1:B1,$A$1:$A$200&""),0)),"",INDEX(IF(ISBLANK(
$A$1:$A$200),"",$A$1:$A$200),MATCH(0,COUNTIF(B$1:B1,$A$1:$A$200&""),0)))

--
Array formulas are entered using CSE, <Ctrl> <Shift> <Enter>, instead of the
regular <Enter>, which will *automatically* enclose the formula in curly
brackets, which *cannot* be done manually. Also, CSE *must* be used when
revising the formula.

*After* the CSE entry, copy down until you get errors.

This gives you a list of the unique values in Column A.

Now, to count each value, simply enter this formula in C1:

=COUNTIF(A$1:A$200,B1)

And copy down as needed.
--

HTH,

RD
=====================================================
Please keep all correspondence within the Group, so all may benefit!
=====================================================



Can anyone tell me if there is a formula that will produce a list of all the
unique text values in a range, and what their corresponding counts are? I am
already familiar with the COUNTIF formula, but it can only be used if one
already knows what all of the possible values are in the data range. If the
list of possible values is long, it would take too many individual formulas
to do them one at a time. So, if my data range is something like:

Col A.
blue
red
green
yellow
red
black
yellow
blue
red
brown
brown
orange

I am hoping I can use one formula that will produce a result that will look
like
blue 2
green 1
yellow 2
red 3
black 1
brown 2
orange 1

Any suggestions would be greatly appreciated! Thanks

 

[PSmith]

Thanks for your responses Gaurav and Mike H. However, when I follow your
instructions, nothing is actually copied into the cell I specify (it remains
blank). Any idea on what I might be doing wrong? Thanks again.

 

[PSmith]

Thanks to you both, I got it to work but have just one remaining question: If
the range of data is very large (e.g. 10,000), then it is not simple because
the formula has to be copied (or dragged) down to the newcorresponding range
(of equal length). Any way of avoiding this? Thanks

 

[PSmith]

Thanks, after several repeated attempts I finally got it to work - although I
did not alter what I was doing each time. Why it wouldn't work initially,
who knows. But thanks, your help is much appreciated.

 

[David Biddulph]

Just double-click on the fill handle.