General forms question

[RAF]

All users use Outlook 2000 or greater on an exchange server

I want to create a form that is accessible to all users.

I want the user to fill out the form and email back to me. (it will always
be emailed to me).

What's the best way to accomplish this?

Sorry if this posts twice

 

[Hollis D. Paul]

I want the user to fill out the form and email back to me. (it will always
be emailed to me).

What's the best way to accomplish this?

Make sure that your Exchange Administrator has created the Organizational
Forms Library in Exchange and given you permission to publish to it.

Then get a blank instance of the form you want to develop, put your email
address into the To field, then click Tools -> Forms -> Design this Form to
get the design GUI. When you are done making your modifications, publish it
as to the Organizational Forms Library.

Word to the wise, always put the versions number in the name that you use to
publish--myformname_ver01. Increment the version number every time you
publish. This prevents you from having cache problems. Keep three versions
of the form in different backup folders or psts, like GrandFather, Father,
and Son folders, and remove earlier versions from the OrgFormsLibrary using
the Forms Manager.

Hollis D. Paul [MVP - Outlook]
[email protected]
Mukilteo, WA USA

 

[R Fourt]

Thanks Hollis,

I've done that, but when I fill out the form and send it, all I get is the
blank form...no data.

Your thoughts?

Thanks again,
Robert

I want the user to fill out the form and email back to me. (it will always
be emailed to me).

What's the best way to accomplish this?

Make sure that your Exchange Administrator has created the Organizational
Forms Library in Exchange and given you permission to publish to it.

Then get a blank instance of the form you want to develop, put your email
address into the To field, then click Tools -> Forms -> Design this Form to
get the design GUI. When you are done making your modifications, publish it
as to the Organizational Forms Library.

Word to the wise, always put the versions number in the name that you use to
publish--myformname_ver01. Increment the version number every time you
publish. This prevents you from having cache problems. Keep three versions
of the form in different backup folders or psts, like GrandFather, Father,
and Son folders, and remove earlier versions from the OrgFormsLibrary using
the Forms Manager.

Hollis D. Paul [MVP - Outlook]
[email protected]
Mukilteo, WA USA

 

[R Fourt]

Please ignore,

problem solved.

Thanks,
R

Thanks Hollis,

I've done that, but when I fill out the form and send it, all I get is the
blank form...no data.

Your thoughts?

Thanks again,
Robert

I want the user to fill out the form and email back to me. (it will always
be emailed to me).

What's the best way to accomplish this?

Make sure that your Exchange Administrator has created the Organizational
Forms Library in Exchange and given you permission to publish to it.

Then get a blank instance of the form you want to develop, put your email
address into the To field, then click Tools -> Forms -> Design this Form to
get the design GUI. When you are done making your modifications, publish it
as to the Organizational Forms Library.

Word to the wise, always put the versions number in the name that you use to
publish--myformname_ver01. Increment the version number every time you
publish. This prevents you from having cache problems. Keep three versions
of the form in different backup folders or psts, like GrandFather, Father,
and Son folders, and remove earlier versions from the OrgFormsLibrary using
the Forms Manager.

Hollis D. Paul [MVP - Outlook]
[email protected]
Mukilteo, WA USA

 

[jenniferspnc]

I'm having the same trouble. I have a form I built but when I send it
nothing appears. I've seen posts but no instruction on how to go about
fixing it. Or the instruction is very vague. Can someone explain or point
me to a site that gives instruction? Sorry I'm new to building forms.

Please ignore,

problem solved.

Thanks,
R

Thanks Hollis,

I've done that, but when I fill out the form and send it, all I get is the
blank form...no data.

Your thoughts?

Thanks again,
Robert

I want the user to fill out the form and email back to me. (it will always
be emailed to me).

What's the best way to accomplish this?

Make sure that your Exchange Administrator has created the Organizational
Forms Library in Exchange and given you permission to publish to it.

Then get a blank instance of the form you want to develop, put your email
address into the To field, then click Tools -> Forms -> Design this Form to
get the design GUI. When you are done making your modifications, publish it
as to the Organizational Forms Library.

Word to the wise, always put the versions number in the name that you use to
publish--myformname_ver01. Increment the version number every time you
publish. This prevents you from having cache problems. Keep three versions
of the form in different backup folders or psts, like GrandFather, Father,
and Son folders, and remove earlier versions from the OrgFormsLibrary using
the Forms Manager.

Hollis D. Paul [MVP - Outlook]
[email protected]
Mukilteo, WA USA

 

[Hollis D. Paul]

I have a form I built but when I send it
nothing appears.

That usually happens because your aren't sending it using the TNEF
wrapper. You do this by opening the contact item for the intended
target, select the email address you are going to use, right-click it,
and then choose properties from the drop-down list. On that properties
panel, in older versions of Outlook, the is a check-box that is labeled
"Always send to this address using rtf", or something like that. In
Ol2003, there is a drop-down list control, one choice is Always send
using rtf. So, check the box, or choose the rtf format in the list
box, which-ever you have. Then save the contact. Setting this
parameter really doesn't have anything to do with rtf, as far as I can
tell. It just forces the use of the TNEF wrapper, which preserves data
in custom fields. Why use the term rtf? Well, perhaps just historical
accident, or they thought TNEF would confuse everybody and rtf was
sort-of associated with it, or who knows. It is one of those questions
you learn not to ask.

Now, there are other reasons why you might not get your data. Like
your form is one-offing. But, from what little you say about it, it
doesn't look like that is the case.

Hollis D. Paul [MVP - Outlook]
[email protected]
Mukilteo, WA USA

 

[Sue Mosher [MVP-Outlook]]

Did you click the Edit Read Page button and create a read layout for recipients of your form to see? See http://www.outlookcode.com/d/sendform.htm for other possible issues related to sending forms.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers