Getting organized, need opinions

[George]

This is sort of a general data-management question, seemed like Office group
might be closest users who might know... I need two things to do a
whole-office cleanup...

1) a "SYSTEM", really it's a taxonomy for organizing ALL of my text media
(thousands of items) like books, articles, directories, and so forth, like
the library does. They use Library of Congress (ex. HF 12345), but it only
works for books.

2) maybe some SOFTWARE that has already considered these different types of
media and has a "system" as part of it. Probably not just MS Access, just a
platform, unless there are templates or apps on top of that.

In the end, I'd like to scan just about everything, tag it up and enter the
tag into this "system", and then have a grand index to every possible
document.

I know it seems easy (just make a database, just put a title and author,
just put them alpha order, just do by year), but when you go to do this, it
gets complicated to find a universal system that is the least amout of work
and allows you to still find and retrieve thigs...plus it's 'between'
library knowledge and IT knowledge in sort of a less charted area.

Would welcome thoughful ideas, suggestions, etc.

Thanks,
George

 

[Bob Buckland ?:-\)]

Hi George,

For a broad term 'text retrieval software' would be
a point to start your search. The use of SQL and
today's search engines make more possible whether you're
looking to store things in a database, locate things
on your hard drive or intranet or the internet without
actually 'storing' them in the datbase.

A classic free form textbase for example would be
http://asksam.com a newer one is http://x1.com
and Google has the Google appliance. It depends a bit
on how you work.

You can also find terms such as 'data mining' 'knowledgebase'
perhaps useful for searching.

Basically, it's a matter of less structure, more indexing to
support a 'changed my mind' or 'didn't include that in
my original 'layout/plan' thinking from designing a database
or a case of not wanting to do a whole lot of data entry
and maintenance to find 'your stuff'.

=========
This is sort of a general data-management question, seemed like Office group
might be closest users who might know... I need two things to do a
whole-office cleanup...

1) a "SYSTEM", really it's a taxonomy for organizing ALL of my text media
(thousands of items) like books, articles, directories, and so forth, like
the library does. They use Library of Congress (ex. HF 12345), but it only
works for books.

2) maybe some SOFTWARE that has already considered these different types of
media and has a "system" as part of it. Probably not just MS Access, just a
platform, unless there are templates or apps on top of that.

In the end, I'd like to scan just about everything, tag it up and enter the
tag into this "system", and then have a grand index to every possible
document.

I know it seems easy (just make a database, just put a title and author,
just put them alpha order, just do by year), but when you go to do this, it
gets complicated to find a universal system that is the least amout of work
and allows you to still find and retrieve thigs...plus it's 'between'
library knowledge and IT knowledge in sort of a less charted area.

Would welcome thoughful ideas, suggestions, etc.

Thanks,
George <<
--
I hope this helps you,

Bob Buckland ?
MS Office System Products MVP

*Courtesy is not expensive and can pay big dividends*

Office 2003 explained
http://microsoft.com/uk/office/editions.asp

 

[Bob Buckland ?:-\)]

Hi George,

For a broad term 'text retrieval software' would be
a point to start your search. The use of SQL and
today's search engines make more possible whether you're
looking to store things in a database, locate things
on your hard drive or intranet or the internet without
actually 'storing' them in the datbase.

A classic free form textbase for example would be
http://asksam.com a newer one is http://x1.com
and Google has the Google appliance. It depends a bit
on how you work.

You can also find terms such as 'data mining' 'knowledgebase'
perhaps useful for searching.

Basically, it's a matter of less structure, more indexing to
support a 'changed my mind' or 'didn't include that in
my original 'layout/plan' thinking from designing a database
or a case of not wanting to do a whole lot of data entry
and maintenance to find 'your stuff'.

=========
This is sort of a general data-management question, seemed like Office group
might be closest users who might know... I need two things to do a
whole-office cleanup...

1) a "SYSTEM", really it's a taxonomy for organizing ALL of my text media
(thousands of items) like books, articles, directories, and so forth, like
the library does. They use Library of Congress (ex. HF 12345), but it only
works for books.

2) maybe some SOFTWARE that has already considered these different types of
media and has a "system" as part of it. Probably not just MS Access, just a
platform, unless there are templates or apps on top of that.

In the end, I'd like to scan just about everything, tag it up and enter the
tag into this "system", and then have a grand index to every possible
document.

I know it seems easy (just make a database, just put a title and author,
just put them alpha order, just do by year), but when you go to do this, it
gets complicated to find a universal system that is the least amout of work
and allows you to still find and retrieve thigs...plus it's 'between'
library knowledge and IT knowledge in sort of a less charted area.

Would welcome thoughful ideas, suggestions, etc.

Thanks,
George <<
--
I hope this helps you,

Bob Buckland ?
MS Office System Products MVP

*Courtesy is not expensive and can pay big dividends*

Office 2003 explained
http://microsoft.com/uk/office/editions.asp

 

[Bob Buckland ?:-\)]

Hi George,

For a broad term 'text retrieval software' would be
a point to start your search. The use of SQL and
today's search engines make more possible whether you're
looking to store things in a database, locate things
on your hard drive or intranet or the internet without
actually 'storing' them in the datbase.

A classic free form textbase for example would be
http://asksam.com a newer one is http://x1.com
and Google has the Google appliance. It depends a bit
on how you work.

You can also find terms such as 'data mining' 'knowledgebase'
perhaps useful for searching.

Basically, it's a matter of less structure, more indexing to
support a 'changed my mind' or 'didn't include that in
my original 'layout/plan' thinking from designing a database
or a case of not wanting to do a whole lot of data entry
and maintenance to find 'your stuff'.

=========
This is sort of a general data-management question, seemed like Office group
might be closest users who might know... I need two things to do a
whole-office cleanup...

1) a "SYSTEM", really it's a taxonomy for organizing ALL of my text media
(thousands of items) like books, articles, directories, and so forth, like
the library does. They use Library of Congress (ex. HF 12345), but it only
works for books.

2) maybe some SOFTWARE that has already considered these different types of
media and has a "system" as part of it. Probably not just MS Access, just a
platform, unless there are templates or apps on top of that.

In the end, I'd like to scan just about everything, tag it up and enter the
tag into this "system", and then have a grand index to every possible
document.

I know it seems easy (just make a database, just put a title and author,
just put them alpha order, just do by year), but when you go to do this, it
gets complicated to find a universal system that is the least amout of work
and allows you to still find and retrieve thigs...plus it's 'between'
library knowledge and IT knowledge in sort of a less charted area.

Would welcome thoughful ideas, suggestions, etc.

Thanks,
George <<
--
I hope this helps you,

Bob Buckland ?
MS Office System Products MVP

*Courtesy is not expensive and can pay big dividends*

Office 2003 explained
http://microsoft.com/uk/office/editions.asp

 

[Bob Buckland ?:-\)]

Hi George,

For a broad term 'text retrieval software' would be
a point to start your search. The use of SQL and
today's search engines make more possible whether you're
looking to store things in a database, locate things
on your hard drive or intranet or the internet without
actually 'storing' them in the datbase.

A classic free form textbase for example would be
http://asksam.com a newer one is http://x1.com
and Google has the Google appliance. It depends a bit
on how you work.

You can also find terms such as 'data mining' 'knowledgebase'
perhaps useful for searching.

Basically, it's a matter of less structure, more indexing to
support a 'changed my mind' or 'didn't include that in
my original 'layout/plan' thinking from designing a database
or a case of not wanting to do a whole lot of data entry
and maintenance to find 'your stuff'.

=========
This is sort of a general data-management question, seemed like Office group
might be closest users who might know... I need two things to do a
whole-office cleanup...

1) a "SYSTEM", really it's a taxonomy for organizing ALL of my text media
(thousands of items) like books, articles, directories, and so forth, like
the library does. They use Library of Congress (ex. HF 12345), but it only
works for books.

2) maybe some SOFTWARE that has already considered these different types of
media and has a "system" as part of it. Probably not just MS Access, just a
platform, unless there are templates or apps on top of that.

In the end, I'd like to scan just about everything, tag it up and enter the
tag into this "system", and then have a grand index to every possible
document.

I know it seems easy (just make a database, just put a title and author,
just put them alpha order, just do by year), but when you go to do this, it
gets complicated to find a universal system that is the least amout of work
and allows you to still find and retrieve thigs...plus it's 'between'
library knowledge and IT knowledge in sort of a less charted area.

Would welcome thoughful ideas, suggestions, etc.

Thanks,
George <<
--
I hope this helps you,

Bob Buckland ?
MS Office System Products MVP

*Courtesy is not expensive and can pay big dividends*

Office 2003 explained
http://microsoft.com/uk/office/editions.asp

 

[Bob Buckland ?:-\)]

Hi George,

For a broad term 'text retrieval software' would be
a point to start your search. The use of SQL and
today's search engines make more possible whether you're
looking to store things in a database, locate things
on your hard drive or intranet or the internet without
actually 'storing' them in the datbase.

A classic free form textbase for example would be
http://asksam.com a newer one is http://x1.com
and Google has the Google appliance. It depends a bit
on how you work.

You can also find terms such as 'data mining' 'knowledgebase'
perhaps useful for searching.

Basically, it's a matter of less structure, more indexing to
support a 'changed my mind' or 'didn't include that in
my original 'layout/plan' thinking from designing a database
or a case of not wanting to do a whole lot of data entry
and maintenance to find 'your stuff'.

=========
This is sort of a general data-management question, seemed like Office group
might be closest users who might know... I need two things to do a
whole-office cleanup...

1) a "SYSTEM", really it's a taxonomy for organizing ALL of my text media
(thousands of items) like books, articles, directories, and so forth, like
the library does. They use Library of Congress (ex. HF 12345), but it only
works for books.

2) maybe some SOFTWARE that has already considered these different types of
media and has a "system" as part of it. Probably not just MS Access, just a
platform, unless there are templates or apps on top of that.

In the end, I'd like to scan just about everything, tag it up and enter the
tag into this "system", and then have a grand index to every possible
document.

I know it seems easy (just make a database, just put a title and author,
just put them alpha order, just do by year), but when you go to do this, it
gets complicated to find a universal system that is the least amout of work
and allows you to still find and retrieve thigs...plus it's 'between'
library knowledge and IT knowledge in sort of a less charted area.

Would welcome thoughful ideas, suggestions, etc.

Thanks,
George <<
--
I hope this helps you,

Bob Buckland ?
MS Office System Products MVP

*Courtesy is not expensive and can pay big dividends*

Office 2003 explained
http://microsoft.com/uk/office/editions.asp

 

[Bob Buckland ?:-\)]

Hi George,

For a broad term 'text retrieval software' would be
a point to start your search. The use of SQL and
today's search engines make more possible whether you're
looking to store things in a database, locate things
on your hard drive or intranet or the internet without
actually 'storing' them in the datbase.

A classic free form textbase for example would be
http://asksam.com a newer one is http://x1.com
and Google has the Google appliance. It depends a bit
on how you work.

You can also find terms such as 'data mining' 'knowledgebase'
perhaps useful for searching.

Basically, it's a matter of less structure, more indexing to
support a 'changed my mind' or 'didn't include that in
my original 'layout/plan' thinking from designing a database
or a case of not wanting to do a whole lot of data entry
and maintenance to find 'your stuff'.

=========
This is sort of a general data-management question, seemed like Office group
might be closest users who might know... I need two things to do a
whole-office cleanup...

1) a "SYSTEM", really it's a taxonomy for organizing ALL of my text media
(thousands of items) like books, articles, directories, and so forth, like
the library does. They use Library of Congress (ex. HF 12345), but it only
works for books.

2) maybe some SOFTWARE that has already considered these different types of
media and has a "system" as part of it. Probably not just MS Access, just a
platform, unless there are templates or apps on top of that.

In the end, I'd like to scan just about everything, tag it up and enter the
tag into this "system", and then have a grand index to every possible
document.

I know it seems easy (just make a database, just put a title and author,
just put them alpha order, just do by year), but when you go to do this, it
gets complicated to find a universal system that is the least amout of work
and allows you to still find and retrieve thigs...plus it's 'between'
library knowledge and IT knowledge in sort of a less charted area.

Would welcome thoughful ideas, suggestions, etc.

Thanks,
George <<
--
I hope this helps you,

Bob Buckland ?
MS Office System Products MVP

*Courtesy is not expensive and can pay big dividends*

Office 2003 explained
http://microsoft.com/uk/office/editions.asp

 

[Bob Buckland ?:-\)]

Hi George,

For a broad term 'text retrieval software' would be
a point to start your search. The use of SQL and
today's search engines make more possible whether you're
looking to store things in a database, locate things
on your hard drive or intranet or the internet without
actually 'storing' them in the datbase.

A classic free form textbase for example would be
http://asksam.com a newer one is http://x1.com
and Google has the Google appliance. It depends a bit
on how you work.

You can also find terms such as 'data mining' 'knowledgebase'
perhaps useful for searching.

Basically, it's a matter of less structure, more indexing to
support a 'changed my mind' or 'didn't include that in
my original 'layout/plan' thinking from designing a database
or a case of not wanting to do a whole lot of data entry
and maintenance to find 'your stuff'.

=========
This is sort of a general data-management question, seemed like Office group
might be closest users who might know... I need two things to do a
whole-office cleanup...

1) a "SYSTEM", really it's a taxonomy for organizing ALL of my text media
(thousands of items) like books, articles, directories, and so forth, like
the library does. They use Library of Congress (ex. HF 12345), but it only
works for books.

2) maybe some SOFTWARE that has already considered these different types of
media and has a "system" as part of it. Probably not just MS Access, just a
platform, unless there are templates or apps on top of that.

In the end, I'd like to scan just about everything, tag it up and enter the
tag into this "system", and then have a grand index to every possible
document.

I know it seems easy (just make a database, just put a title and author,
just put them alpha order, just do by year), but when you go to do this, it
gets complicated to find a universal system that is the least amout of work
and allows you to still find and retrieve thigs...plus it's 'between'
library knowledge and IT knowledge in sort of a less charted area.

Would welcome thoughful ideas, suggestions, etc.

Thanks,
George <<
--
I hope this helps you,

Bob Buckland ?
MS Office System Products MVP

*Courtesy is not expensive and can pay big dividends*

Office 2003 explained
http://microsoft.com/uk/office/editions.asp

 

[Bob Buckland ?:-\)]

Hi George,

For a broad term 'text retrieval software' would be
a point to start your search. The use of SQL and
today's search engines make more possible whether you're
looking to store things in a database, locate things
on your hard drive or intranet or the internet without
actually 'storing' them in the datbase.

A classic free form textbase for example would be
http://asksam.com a newer one is http://x1.com
and Google has the Google appliance. It depends a bit
on how you work.

You can also find terms such as 'data mining' 'knowledgebase'
perhaps useful for searching.

Basically, it's a matter of less structure, more indexing to
support a 'changed my mind' or 'didn't include that in
my original 'layout/plan' thinking from designing a database
or a case of not wanting to do a whole lot of data entry
and maintenance to find 'your stuff'.

=========
This is sort of a general data-management question, seemed like Office group
might be closest users who might know... I need two things to do a
whole-office cleanup...

1) a "SYSTEM", really it's a taxonomy for organizing ALL of my text media
(thousands of items) like books, articles, directories, and so forth, like
the library does. They use Library of Congress (ex. HF 12345), but it only
works for books.

2) maybe some SOFTWARE that has already considered these different types of
media and has a "system" as part of it. Probably not just MS Access, just a
platform, unless there are templates or apps on top of that.

In the end, I'd like to scan just about everything, tag it up and enter the
tag into this "system", and then have a grand index to every possible
document.

I know it seems easy (just make a database, just put a title and author,
just put them alpha order, just do by year), but when you go to do this, it
gets complicated to find a universal system that is the least amout of work
and allows you to still find and retrieve thigs...plus it's 'between'
library knowledge and IT knowledge in sort of a less charted area.

Would welcome thoughful ideas, suggestions, etc.

Thanks,
George <<
--
I hope this helps you,

Bob Buckland ?
MS Office System Products MVP

*Courtesy is not expensive and can pay big dividends*

Office 2003 explained
http://microsoft.com/uk/office/editions.asp

 

[Bob Buckland ?:-\)]

Hi George,

For a broad term 'text retrieval software' would be
a point to start your search. The use of SQL and
today's search engines make more possible whether you're
looking to store things in a database, locate things
on your hard drive or intranet or the internet without
actually 'storing' them in the datbase.

A classic free form textbase for example would be
http://asksam.com a newer one is http://x1.com
and Google has the Google appliance. It depends a bit
on how you work.

You can also find terms such as 'data mining' 'knowledgebase'
perhaps useful for searching.

Basically, it's a matter of less structure, more indexing to
support a 'changed my mind' or 'didn't include that in
my original 'layout/plan' thinking from designing a database
or a case of not wanting to do a whole lot of data entry
and maintenance to find 'your stuff'.

=========
This is sort of a general data-management question, seemed like Office group
might be closest users who might know... I need two things to do a
whole-office cleanup...

1) a "SYSTEM", really it's a taxonomy for organizing ALL of my text media
(thousands of items) like books, articles, directories, and so forth, like
the library does. They use Library of Congress (ex. HF 12345), but it only
works for books.

2) maybe some SOFTWARE that has already considered these different types of
media and has a "system" as part of it. Probably not just MS Access, just a
platform, unless there are templates or apps on top of that.

In the end, I'd like to scan just about everything, tag it up and enter the
tag into this "system", and then have a grand index to every possible
document.

I know it seems easy (just make a database, just put a title and author,
just put them alpha order, just do by year), but when you go to do this, it
gets complicated to find a universal system that is the least amout of work
and allows you to still find and retrieve thigs...plus it's 'between'
library knowledge and IT knowledge in sort of a less charted area.

Would welcome thoughful ideas, suggestions, etc.

Thanks,
George <<
--
I hope this helps you,

Bob Buckland ?
MS Office System Products MVP

*Courtesy is not expensive and can pay big dividends*

Office 2003 explained
http://microsoft.com/uk/office/editions.asp