Glossary

[ammon023]

I'm working on a a help manual which consist of several seperate Word
documents. As part of the formatting, each document includes a definitions
section. There is also a master Glossary maintained in Excel and all the
definitions should be consistent. Right now, I have to manually go in and
change everything if I edit a definition in the master Glossary.

Is there anyway I can set up the documents so that a change to the master
Glossary definition ripples to the other documents? I'm trying to simplify
maintenance. Thanks for your help!

ammon023

 

[Cindy M -WordMVP-]

Hi =?Utf-8?B?YW1tb24wMjM=?=,

I'm working on a a help manual which consist of several seperate Word
documents. As part of the formatting, each document includes a definitions
section. There is also a master Glossary maintained in Excel and all the
definitions should be consistent. Right now, I have to manually go in and
change everything if I edit a definition in the master Glossary.

Is there anyway I can set up the documents so that a change to the master
Glossary definition ripples to the other documents? I'm trying to simplify
maintenance. Thanks for your help!

The only built-in possibility in most recent versions of Word would be to use
a LINK field (copy/paste special with a link) to the Excel source. Note that
this will increase file size noticeably. You could also have problems with
the links updating automatically. See:

Prompt to update fields:
http://support.microsoft.com?kbid=330079
WD: How the Behavior of the Word Fields Changes After You Install the Word
Update


Cindy Meister
INTER-Solutions, Switzerland
http://homepage.swissonline.ch/cindymeister (last update Jun 8 2004)
http://www.word.mvps.org

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