Header of Tables displays correctly, body of table displays in foo

B

Barb R.

I have several documents that display the header of tables correctly, but the
body of the table is displayed in the footer. In one case, it was the last
page of a table that spanned several pages that exhibited this behavior. I
believe that at least 2 of these documents had to be "open and repaired"
recently. All documents were originally created in Word 2002 and were being
viewed in Word 2003.

What I found was that if I removed the footer for the offending section, the
table was displayed properly. If I put a footer back in, the table
displayed incorrectly again. I've also noticed that the footer of the
previous section includes a text box but the page number is not in that text
box. Can someone explain what's going on and what needs to be done to
really FIX these documents.
 
S

Suzanne S. Barnhill

I would advise you to give yourself the benefit of every possible source of
information about your document, especially text boundaries (see
http://word.mvps.org/FAQs/General/RevealCodes.htm), to help determine
whether the table has somehow actually gotten into the footer or perhaps
into a page number frame. I would strongly advise not using Insert | Page
Numbers to insert page numbers (this inserts the page number in a frame);
insert them directly in the footer instead (see
http://word.mvps.org/FAQs/Formatting/UnaccountablyIndented.htm)

Also, in a recent document with similar-sounding problems, the cause turned
out to be that a huge chunk of text at the end of the documents had gotten
into the Endnotes section. I suggest viewing your document in Normal view.
If you can't see all of your table, there's a good chance it's gotten into a
footnote or endnote (or a text box).
 
B

Barb R.

I have another question then.

In Section 2, there is a text box and I'm not sure how the page numbers were
inserted. The table that I'm having problems with is in Section 3 of the
document. And I only see the problem in Word 2003, not Word 2002.
Unfortunately, I don't have access to Word 2003 today. Should I still review
the things you suggested?
 
S

Suzanne S. Barnhill

The difference you're seeing might be not between Word 2002 and Word 2003
but in Compatibility Options settings on the respective computers. In Word
2002 and 2003, a wrapped table can be broken across pages (this is not
possible in Word 2000, the first version that permitted wrapped tables).
There is a Compatibility Option to prevent this, however. If you edit a
table in Print Layout view, it is very easy to accidentally click on the
table handle and drag the table slightly. If you nudge it the least little
bit (or if you manually move it using the table handle), it becomes wrapped.
So it would be possible that a wrapped table was displaying normally in Word
2002 (where "Don't break wrapped tables across pages" is not checked) while
in Word 2003 a wrapped table might appear to extend down off the page
because "Don't break..." is checked, so it can't wrap to the next page. So a
good point to start troubleshooting might be to go to Table Properties and
make sure that the table wrapping is set to None.
 
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