Heading Are Driving Me Nuts

P

Peyton Todd

I'm embarrassed to keep asking questions about headings because so many MVPs
have helped me so much already, but I still don't get it. In a book I'm
writing, I have written a chapter with four levels of headings: the Chapter
name is at heading level 1, and I have three levels below that, as least as I
myself view them, although Word placed them all at the same level - initially
1, but now I have managed to make Word understand which headings I want to be
at levels 2 and 3 by picking levels 2 and 3 for them in the Styles dialog
(and changing their format to be what I want - e.g., no numbers).

But now when I want to select level 4, I run into trouble. First, no
'Heading 4' appears in my Styles dialog. What I do have is a Heading 1.1.1.1,
which appears to be at level 4. But when I select that, all my LISTNUM fields
below that point get 1.1.1.1 stuffed in front of them. They are LISTNUMs, not
headings, so I don't get it.

If I try to make a new heading of my own, it won't let me call it Heading 4,
since it says that already exists. But yet no 'Heading 4' apears in the
Styles dialog - only Heading 1.1.1.1.

Please help!
 
P

Peyton Todd

A Footnote: I did manage to get a level four heading by doing a new style
and calling it Heading Four, while basing it on 'Heading 4'. But can anyone
enlighten me on what is going on? Also, why does my heading 2 called 'Heading
2, Subheading' and not just 'Heading 2'. Those are information questions just
to help my understanding.

But here is a more crucial question. I want my Heading Four to be the first
thing INSIDE a paragraph, not floating there above it with a blank line in
between (e.g., <b>My Heading.</b> Blah blah blah text of paragraph - where
the <b> stuff says it's bold - HTM notation). How do I tell Word not to skip
the lines before the paragraph?

Thanks!
 
C

Charles Kenyon

Heading 4 already exists in every Word document. It is a part of Word.

Have you followed, exactly, the steps outlined in How to create numbered
headings or outline numbering in your Word document
http://www.shaunakelly.com/word/numbering/OutlineNumbering.html. (For
bullets see http://www.shaunakelly.com/word/bullets/controlbullets.html, the
subject is related.)

If not, no one is going to be able to be of much help. Those directions are
based on ...

Word's Numbering Explained
http://www.mvps.org/word/FAQs/Numbering/WordsNumberingExplained.htm

Additional information you may find useful or need is at:

How to Create a Template, Part II
http://www.mvps.org/word/FAQs/Customization/CreateATemplatePart2.htm

Legal Numbering
http://www.addbalance.com/usersguide/numbering.htm

Seven Laws of Outline Numbering
http://www.microsystems.com/fra_sevenlawsofoutlinenumbering.htm

The following are some discussions on the Microsoft newsgroups on numbering:
Nightmare on ListNumbering Street <URL:
http://groups.google.com/groups?hl=en&lr=&safe=off&th=9e790fa7ed2886b3,18&ic=1>
The Joy of Lists <URL:
http://groups.google.com/groups?hl=en&lr=&safe=off&th=811287ebce8fc203,15&ic=1>
Relinking ListTemplates <URL:
http://groups.google.com/groups?hl=en&lr=&safe=off&th=2350746054c838e,12&ic=1>
Outline numbering: restart doesn't restart <URL:
http://groups.google.com/[email protected]#p>
Format Doesn't "Hold" <URL:
http://groups.google.com/[email protected]#p>
(above list compiled by Dave Rado, Word MVP)

ListNumbering Street Revisited <URL:
http://groups.google.com/groups?hl=en&safe=off&th=57df77857e4993ce>

If you review those other discussions, you'll see why I say if you aren't
following the exact directions, people won't be able to help you.
--
Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://www.mvps.org/word which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.
 
C

Charles Kenyon

This is a space before / space after setting in the styles of the paragraphs
involved.
http://addbalance.com/usersguide/styles.htm
http://addbalance.com/usersguide/basic_formatting.htm
--
Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://www.mvps.org/word which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.
 
S

Suzanne S. Barnhill

Your first mistake was in letting Word format your document for you.
Immediately turn off automatic headings and "Define styles based on your
formatting" in Tools | AutoCorrect | AutoFormat As You Type (and see
http://word.mvps.org/FAQs/Formatting/TameAutoFormat.htm for other
suggestions).

By default, Word displays just Normal, Default Paragraph Font, and Headings
1-3 in the Style dropdown. Other styles are added as you use them. You can
force Word to display *all* styles by pressing Shift as you click the down
arrow. Apply Heading 4 that way, and it should then appear in the Style
list.

By default, headings do not have numbering. If yours have acquired
numbering, it's because you applied an outline list template that is linked
to the heading styles. At this point, your best bet is to remove the
numbering in the same way it should be applied; see
http://www.shaunakelly.com/word/numbering/OutlineNumbering.html

You can get rid of Heading 1.1.1.1. If this is Word 2002 or 2003, select the
style in the Styles and Formatting task pane and choose Delete. If it's Word
2000 or earlier, go to Format | Styles, display "Styles in use," choose that
style, and click on Delete. Since this is not a built-in style, it will be
truly gone.

I don't know anything about LISTNUMs, so I can't help you there, but if
you're using them to number paragraphs, you may be able to make those
paragraph styles part of your outline-numbered list instead. If the lists
don't restart numbering, you can disable that option; if they restart
dependably after a certain style (even if it's several levels higher up),
you can select that style to restart the numbering.
 
M

Margaret Aldis

Re the LISTNUMs - I think the change of numbering is just an artefact of the
way default LISTNUMs work - they will pick up and continue the numbering
scheme of the last numbered pararagraph (in US English, perhaps that should
be "next prior" - next backwards in the file, anyway, not last used in time
or last in the document.)
 
S

Suzanne S. Barnhill

Well, I wouldn't say "next prior" (because in US English "next" doesn't mean
"nearest" but "subsequent" or "following"). If I thought "last" would be
misunderstood (and it wouldn't have occurred to me if you hadn't suggested
it), I would say "most recent" or "immediately preceding."
 
G

Graham Mayor

In real English 'next' also means adjacent. ;)
'Immediately preceding' would have been my preferred choice of expression.

--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP


<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
 
S

Suzanne S. Barnhill

US English uses "next" to mean "adjacent" in the phrase "next to," and we
use it to mean "nearest" in phrases such as "next best," "next most
[adjective]," and so on, but "next prior" would be pushing one's luck here.
 
M

Margaret Aldis

Thanks - I've obviously just been exposed to too much developerese in my
time ;-)

--
Margaret Aldis - Microsoft Word MVP
Syntagma partnership site: http://www.syntagma.co.uk



Suzanne S. Barnhill said:
US English uses "next" to mean "adjacent" in the phrase "next to," and we
use it to mean "nearest" in phrases such as "next best," "next most
[adjective]," and so on, but "next prior" would be pushing one's luck
here.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup
so
all may benefit.

Graham Mayor said:
In real English 'next' also means adjacent. ;)
'Immediately preceding' would have been my preferred choice of
expression.

--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP


<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Click to expand...
Click to expand...
 
S

Suzanne S. Barnhill

To clarify, I don't mean to imply that "next prior" would not be understood,
just that it would not sound idiomatic (it would be clear that it was
"alien" English).



Margaret Aldis said:
Thanks - I've obviously just been exposed to too much developerese in my
time ;-)

--
Margaret Aldis - Microsoft Word MVP
Syntagma partnership site: http://www.syntagma.co.uk



Suzanne S. Barnhill said:
US English uses "next" to mean "adjacent" in the phrase "next to," and we
use it to mean "nearest" in phrases such as "next best," "next most
[adjective]," and so on, but "next prior" would be pushing one's luck
here.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup
so
all may benefit.

Graham Mayor said:
In real English 'next' also means adjacent. ;)
'Immediately preceding' would have been my preferred choice of
expression.

--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP

My web site www.gmayor.com

<>>< ><<> ><<> <>>< ><<> <>>< <>><<>



Suzanne S. Barnhill wrote:
Well, I wouldn't say "next prior" (because in US English "next"
doesn't mean "nearest" but "subsequent" or "following"). If I thought
"last" would be misunderstood (and it wouldn't have occurred to me if
you hadn't suggested it), I would say "most recent" or "immediately
preceding."


in message Re the LISTNUMs - I think the change of numbering is just an
artefact of the way default LISTNUMs work - they will pick up and
continue the numbering scheme of the last numbered pararagraph (in
US English, perhaps that should be "next prior" - next backwards in
the file, anyway, not last used in time or last in the document.)

--
Margaret Aldis - Microsoft Word MVP
Syntagma partnership site: http://www.syntagma.co.uk



Your first mistake was in letting Word format your document for you.
Immediately turn off automatic headings and "Define styles based on
your formatting" in Tools | AutoCorrect | AutoFormat As You Type
(and see http://word.mvps.org/FAQs/Formatting/TameAutoFormat.htm
for other suggestions).

By default, Word displays just Normal, Default Paragraph Font, and
Headings
1-3 in the Style dropdown. Other styles are added as you use them.
You can force Word to display *all* styles by pressing Shift as you
click the down arrow. Apply Heading 4 that way, and it should then
appear in the Style list.

By default, headings do not have numbering. If yours have acquired
numbering, it's because you applied an outline list template that is
linked
to the heading styles. At this point, your best bet is to remove the
numbering in the same way it should be applied; see
http://www.shaunakelly.com/word/numbering/OutlineNumbering.html

You can get rid of Heading 1.1.1.1. If this is Word 2002 or 2003,
select the
style in the Styles and Formatting task pane and choose Delete. If
it's Word
2000 or earlier, go to Format | Styles, display "Styles in use,"
choose that
style, and click on Delete. Since this is not a built-in style, it
will be truly gone.

I don't know anything about LISTNUMs, so I can't help you there,
but if you're using them to number paragraphs, you may be able to
make those paragraph styles part of your outline-numbered list
instead. If the lists don't restart numbering, you can disable that
option; if they restart dependably after a certain style (even if
it's several levels higher up), you can select that style to
restart the numbering.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the
newsgroup so
all may benefit.

message I'm embarrassed to keep asking questions about headings because so
many MVPs have helped me so much already, but I still don't get
it. In a book I'm writing, I have written a chapter with four
levels of headings: the Chapter name is at heading level 1, and I
have three levels below that, as least as I myself view them,
although Word placed them all at the same level - initially 1, but
now I have managed to make Word understand which headings I want to
be
at levels 2 and 3 by picking levels 2 and 3 for them in the Styles
dialog (and changing their format to be what I want - e.g., no
numbers).

But now when I want to select level 4, I run into trouble. First,
no 'Heading 4' appears in my Styles dialog. What I do have is a
Heading 1.1.1.1, which appears to be at level 4. But when I select
that, all my LISTNUM fields below that point get 1.1.1.1 stuffed
in front of them. They are LISTNUMs, not headings, so I don't get
it.

If I try to make a new heading of my own, it won't let me call it
Heading 4, since it says that already exists. But yet no 'Heading
4' apears in the Styles dialog - only Heading 1.1.1.1.

Please help!
Click to expand...
Click to expand...
Click to expand...
 
I

ivorybow

I spent hours yesterday banging my head against the obscurity of Word.
I won't go into how absurd it is that someone with 2 degrees and who
has been working with computer stuff since the 80's can't intuitively
operate Word. What an inpenetratable morass! I am giving Open Office a
good try.

I only want to do one thing...put my name as a header on a long legal
letter on all pages but the first page. I spent a half day, researched
it, combed thru help...no solution. I tried breaking the doc into
sections and only putting the header on pages 2 through 6, but no
matter what I do, it puts the header on the first page. Removing it
removes it from all the pages. It seems so simple a request. I get so
frustrated with Word because it makes just simple usage nearly
impossible, and so often does the most bizarre things that can't be
corrected.
How can I put my name as a header on pages 2 - 6?
 
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