Heading Numbering

[Karen]

I am pulling my hair out. I came to work in a doc department that did all formatting on the fly (i.e., it's almost all hand formatted). I created a template that defined all the styles, including numbered headings. Here's my problem: when I use the template (.dot file) to create a new file, everything works splendidly; however, when I apply it to an existing file, heading 2 numbering is all messed up. On new documents, the heading 2s are based on the heading 1s and increment correctly. On existing documents, the heading 2s are based on the first heading 1 only and so don't increment correctly; however, the heading 3s increment correctly, as follows

Correct: 1, 1.1, 1.2, 1.2.1, 1.2.2, 2, 2.1, 2.2, 2.2.1, 2.2.2, etc.
Incorrect: 1, 1.1, 1.2, 1.2.1, 1.2.2, 2, 1.1, 1.2, 2.2.1, 2.2.2, et

Interestingly enough, when I look at the number formatting definitions on both docs (one working correctly and one working incorrectly, they look alike. Help

Karen

 

[Suzanne S. Barnhill]

Make sure outline numbering is set up as detailed in
http://www.shaunakelly.com/word/numbering/OutlineNumbering.html

I am pulling my hair out. I came to work in a doc department that did all

formatting on the fly (i.e., it's almost all hand formatted). I created a
template that defined all the styles, including numbered headings. Here's my
problem: when I use the template (.dot file) to create a new file,
everything works splendidly; however, when I apply it to an existing file,
heading 2 numbering is all messed up. On new documents, the heading 2s are
based on the heading 1s and increment correctly. On existing documents, the
heading 2s are based on the first heading 1 only and so don't increment
correctly; however, the heading 3s increment correctly, as follows:

Correct: 1, 1.1, 1.2, 1.2.1, 1.2.2, 2, 2.1, 2.2, 2.2.1, 2.2.2, etc.
Incorrect: 1, 1.1, 1.2, 1.2.1, 1.2.2, 2, 1.1, 1.2, 2.2.1, 2.2.2, etc

Interestingly enough, when I look at the number formatting definitions on

both docs (one working correctly and one working incorrectly, they look
alike. Help?

 

[Margaret Aldis]

Hi Karen

You don't say how you are applying the template to the existing documents.

If you are using the Organizer, try copying the styles three times.

Another possibility is that the old document text has direct numbering
format on top of the style (Word does this for you at the drop of a hat
anyway). So try Ctrl-Q to reset to paragraph style, and/or reapplying the
styles.

--
Margaret Aldis - Microsoft Word MVP
Syntagma partnership site: http://www.syntagma.co.uk

I am pulling my hair out. I came to work in a doc department that did all

formatting on the fly (i.e., it's almost all hand formatted). I created a
template that defined all the styles, including numbered headings. Here's my
problem: when I use the template (.dot file) to create a new file,
everything works splendidly; however, when I apply it to an existing file,
heading 2 numbering is all messed up. On new documents, the heading 2s are
based on the heading 1s and increment correctly. On existing documents, the
heading 2s are based on the first heading 1 only and so don't increment
correctly; however, the heading 3s increment correctly, as follows:

Correct: 1, 1.1, 1.2, 1.2.1, 1.2.2, 2, 2.1, 2.2, 2.2.1, 2.2.2, etc.
Incorrect: 1, 1.1, 1.2, 1.2.1, 1.2.2, 2, 1.1, 1.2, 2.2.1, 2.2.2, etc

Interestingly enough, when I look at the number formatting definitions on

both docs (one working correctly and one working incorrectly, they look
alike. Help?

 

[Heather]

Hi,

Haved you tried attaching your template to your existing
documents through templates and add-ins (tools drop
down).

There is an attach button which allows you to select your
template.dot which has the numbering in and it will pull
all relevant styles and features into your current
document. Once you have attached the file you should
click the update opion just underneath to ensure that the
styles from your template will be fully functional in
your old document.

It might not work but I have used things like this in the
past for documents that have numbering problems and it
seems to resolve my problems.

Hope it helps
Thanks
Heather

-----Original Message-----
I am pulling my hair out. I came to work in a doc

department that did all formatting on the fly (i.e., it's
almost all hand formatted). I created a template that
defined all the styles, including numbered headings.
Here's my problem: when I use the template (.dot file) to
create a new file, everything works splendidly; however,
when I apply it to an existing file, heading 2 numbering
is all messed up. On new documents, the heading 2s are
based on the heading 1s and increment correctly. On
existing documents, the heading 2s are based on the first
heading 1 only and so don't increment correctly; however,
the heading 3s increment correctly, as follows:

Correct: 1, 1.1, 1.2, 1.2.1, 1.2.2, 2, 2.1, 2.2, 2.2.1, 2.2.2, etc.
Incorrect: 1, 1.1, 1.2, 1.2.1, 1.2.2, 2, 1.1, 1.2, 2.2.1, 2.2.2, etc

Interestingly enough, when I look at the number

formatting definitions on both docs (one working
correctly and one working incorrectly, they look alike.
Help?

 

[Karen]

Yes, ma'am. I have tried using the organizer, reattaching
the template, and clicking the automatically update
document styles as suggested. I will look through the
Shauna Kelly post (and one I just found from Alan Taylor
in a different newsgroup). Thanks, everyone. I will
report back wehn this is solved.

Karen