HELP! Proper Way to Set Up Numbered Headings in 2007

[Janet A. Thompson]

I want chapter 3
Heading 1 to look like 3.1 Name
Heading 2 to look like 3.1.1 Name
Heading 3 to look like 3.1.1.1 Name

What I used to do in 2003, was to go into Heading 1 and stay there and set
up all the other heading levels. But there is no way to do that.
What I need to fix now, since I've played around with it, it looks like this
3.1
3.1.1
4.1.1.1 that really should be 3.1.2

When I look at my menu bar I see 1.1 Heading 1, 3.1.1 Heading 2 so how can
I fix this? and what is proper way in 2007 to set this up?

 

[Suzanne S. Barnhill]

The proper way to set this up is to use Heading 1 for the chapter number
(Chapter 3), Heading 2 for 3.1, Heading 3 for 3.1.1, and so on. This assumes
that you have more than a single chapter in the document, and you should set
up the numbering beginning with Chapter 1. See
http://www.shaunakelly.com/word/numbering/OutlineNumbering.html for
instructions on setting up this type of outline numbering.

There can be various approaches to the Heading 1 paragraph. If you already
have a paragraph that says "Chapter 1," then assign Heading 1 to that
paragraph, and set up the numbering to include the word "Chapter." If the
chapter numbering is a number only, then use that. If the chapter number
appears before the chapter title ("1. The Title of the First Chapter"), then
apply the numbering to the chapter title style. If the chapters have only
titles and no numbers (unlikely if you're going to be using this type of
outline numbering), you can apply numbering to the title style, format the
number as Hidden, omit any punctuation, and set "Follow number with" to
"Nothing."

All of the above is true for both Word 2003 and 2007. The part that is
different in Word 2007 is that you can't define the numbering directly from
the Heading 1 style (if you choose Modify Style | Format | Numbering, you
don't get to the dialog you need). Instead, you must use "Define new
multilevel list." When you click "More" to expand the dialog, it will
contain the same elements as the Customize Outline Numbered List dialog in
Word 2003, just arranged a little differently. You still set up the
numbering for the various levels (all at one time) in the same way and
associate each level with the appropriate style. If you choose an
appropriate multilevel list before clicking on "Define New Multilevel List"
(pick the one that says 1 Heading 1, 1.1 Heading 2, etc.), then the Define
New Multilevel List dialog will give you a head start.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[Janet A. Thompson]

Suzanne, there is no "More" button anywhere on my dialog boxes in 2007.
Help Help. I have a document with heading styles needing to be fixed. How
do I fix them.
--
Janet A.

The proper way to set this up is to use Heading 1 for the chapter number
(Chapter 3), Heading 2 for 3.1, Heading 3 for 3.1.1, and so on. This assumes
that you have more than a single chapter in the document, and you should set
up the numbering beginning with Chapter 1. See
http://www.shaunakelly.com/word/numbering/OutlineNumbering.html for
instructions on setting up this type of outline numbering.

There can be various approaches to the Heading 1 paragraph. If you already
have a paragraph that says "Chapter 1," then assign Heading 1 to that
paragraph, and set up the numbering to include the word "Chapter." If the
chapter numbering is a number only, then use that. If the chapter number
appears before the chapter title ("1. The Title of the First Chapter"), then
apply the numbering to the chapter title style. If the chapters have only
titles and no numbers (unlikely if you're going to be using this type of
outline numbering), you can apply numbering to the title style, format the
number as Hidden, omit any punctuation, and set "Follow number with" to
"Nothing."

All of the above is true for both Word 2003 and 2007. The part that is
different in Word 2007 is that you can't define the numbering directly from
the Heading 1 style (if you choose Modify Style | Format | Numbering, you
don't get to the dialog you need). Instead, you must use "Define new
multilevel list." When you click "More" to expand the dialog, it will
contain the same elements as the Customize Outline Numbered List dialog in
Word 2003, just arranged a little differently. You still set up the
numbering for the various levels (all at one time) in the same way and
associate each level with the appropriate style. If you choose an
appropriate multilevel list before clicking on "Define New Multilevel List"
(pick the one that says 1 Heading 1, 1.1 Heading 2, etc.), then the Define
New Multilevel List dialog will give you a head start.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[Janet A. Thompson]

My chaper title has a 1.0 name,
then heading 2 would be 1.1
heading 3 would be 1.1.1

But when i set it up I used a heading 1 for the 1.1 and so on

Another place where I need to fix is that the second instance of a heading 3
looks like
3.1.1
then
4.1.1 instead of 3.1.2
--
Janet A.

The proper way to set this up is to use Heading 1 for the chapter number
(Chapter 3), Heading 2 for 3.1, Heading 3 for 3.1.1, and so on. This assumes
that you have more than a single chapter in the document, and you should set
up the numbering beginning with Chapter 1. See
http://www.shaunakelly.com/word/numbering/OutlineNumbering.html for
instructions on setting up this type of outline numbering.

There can be various approaches to the Heading 1 paragraph. If you already
have a paragraph that says "Chapter 1," then assign Heading 1 to that
paragraph, and set up the numbering to include the word "Chapter." If the
chapter numbering is a number only, then use that. If the chapter number
appears before the chapter title ("1. The Title of the First Chapter"), then
apply the numbering to the chapter title style. If the chapters have only
titles and no numbers (unlikely if you're going to be using this type of
outline numbering), you can apply numbering to the title style, format the
number as Hidden, omit any punctuation, and set "Follow number with" to
"Nothing."

All of the above is true for both Word 2003 and 2007. The part that is
different in Word 2007 is that you can't define the numbering directly from
the Heading 1 style (if you choose Modify Style | Format | Numbering, you
don't get to the dialog you need). Instead, you must use "Define new
multilevel list." When you click "More" to expand the dialog, it will
contain the same elements as the Customize Outline Numbered List dialog in
Word 2003, just arranged a little differently. You still set up the
numbering for the various levels (all at one time) in the same way and
associate each level with the appropriate style. If you choose an
appropriate multilevel list before clicking on "Define New Multilevel List"
(pick the one that says 1 Heading 1, 1.1 Heading 2, etc.), then the Define
New Multilevel List dialog will give you a head start.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

 

[Stefan Blom]

If you see a button with "Less" instead, you already have the expanded
version of the dialog box.

Note that you should use Home tab | Multilevel List | Define New Multilevel
List even in cases where you are modifying an existing multilevel list.

--
Stefan Blom
Microsoft Word MVP

Suzanne, there is no "More" button anywhere on my dialog boxes in 2007.
Help Help. I have a document with heading styles needing to be fixed.
How
do I fix them.

 

[Janet A. Thompson]

Stefan,

Thank you. I will try this and let you know if this works.
--
Janet A.

My chaper title has a 1.0 name,
then heading 2 would be 1.1
heading 3 would be 1.1.1

But when i set it up I used a heading 1 for the 1.1 and so on

Another place where I need to fix is that the second instance of a heading 3
looks like
3.1.1
then
4.1.1 instead of 3.1.2

 

[Suzanne S. Barnhill]

It sounds as if Stefan has set you on the right path, so I'll wait to see
how you get on.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org

My chaper title has a 1.0 name,
then heading 2 would be 1.1
heading 3 would be 1.1.1

But when i set it up I used a heading 1 for the 1.1 and so on

Another place where I need to fix is that the second instance of a heading
3
looks like
3.1.1
then
4.1.1 instead of 3.1.2

 

[Janet A. Thompson]

I was at fault, sorry to say. I did not know that there is now a 3rd
numbering icon!! But now...my problem is that my document goes like this:
1.0 heading for Section 1
1.1 Heading 2
1.2 Heding 2
1.2.1 heading 3 which is good
then section 2 is all good
but section 3
3.0 name of Sectiion 3
2.2 for heading 2
2.2.1 for heading 3 Instead of 3.1 and 3.1.1

When I click on the 3rd box for numbering on the home tab, I see there are
two lists in current doc:
1.0
1.1
1.1.1

and 3.0
3.1
3.1.1

when I try to remove the 3.0 series from the box, there doesn't seem to be a
way to dothat. When do you use the change list numbering?
If I wanted to simply continue numbring at section 3, where would I do that.
How do I fix this? Thanks in advance. I appreciate it.

 

[Stefan Blom]

From your description, I suspect there are several different lists being
used here.

To quickly fix the numbering for your heading styles, you can click Home tab
| Multilevel List, and then choose the "1 Heading 1 1.1 Heading 2 1.1.1
Heading 3" format (under "List Library"). Does that improve things?

 

[gr8auntieokie]

Janet, the ONLY satisfactory way to fix your multilevel list problems is to
put your cursor in the first paragraph of your document that has numbering in
it, then follow Stefan and Suzanne's directions for using "Define New
Multilevel List" to set up your numbering levels one at a time, each
succeeding level to start over after the preceding level. Set up ALL the
level in your outline from the first numbered paragraph in the document.

It sounds as if you've tried to fix some of the numbering errors from the
paragraphs where those errors occurred, instead of from the first numbered
paragraph in the document, and when you did that, Level 3 of your document
forgot that it was supposed to start over after Level 2.

 

[Janet A. Thompson]

Oh, why did they change things. Ya'll are great. Let me try to fix things
from the first heading.

 

[Janet A. Thompson]

Thank you all. I got it to work by doing everything everyone said to do. I
think one thing I did not do before was, after defining a new multilevel list
, I had to go through and APPLY THE STYLE via the style pane. In times past
with other docs, it seems when I updated the numbering, the rest of the doc
automatically renumbered itself. This doc did not do that so I went through
and reapplied. Then it worked like a charm.
I wonder why some docs do automatically renumber thoughout and some do not.

 

[Stefan Blom]

Direct formatting could have been added to the document, preventing it from
updating correctly. In particular, manual restarts applied to numbered
paragraphs may remain even if you modify the settings for numbering.