Hidden tasks are hidden even to the Project Manager

[dianaw]

I've found that when a user hides a task on their timesheet, it's then hidden from other views such as "Adjust Actuals" under "Resources". This is posing a problem for me, because I need to be able to review past actuals for each resource across all projects. If I go into MS Project and open every project a person has worked on, I can then see all of their actuals - that's very cumbersome, to say the least! Is there a way for me to view this "hidden" data from within Project Web Access without re-publishing the tasks (and thus unhiding them)?

 

[Gary L. Chefetz \(MVP\)]

Dianaw:

You can use the republish feature from the Collaboration menu to un-hide the
task.

--

Gary L. Chefetz, MVP
"We wrote the book on Project Server
http://www.msprojectexperts

-

I've found that when a user hides a task on their timesheet, it's then

hidden from other views such as "Adjust Actuals" under "Resources". This is
posing a problem for me, because I need to be able to review past actuals
for each resource across all projects. If I go into MS Project and open
every project a person has worked on, I can then see all of their actuals -
that's very cumbersome, to say the least! Is there a way for me to view
this "hidden" data from within Project Web Access without re-publishing the
tasks (and thus unhiding them)?

 

[dianaw]

Mike, Gary,

Thanks for the advice. I may be able to work around the problem now that I know about the "Removed by resource" flag. I thought hidden tasks were deleted from the database - the project server admin guide says:
"Hide Task from Timesheet is a global permission that allows a user to hit X
(delete) to remove a task from their timesheet. Grant this permission to team
members so they can clear tasks from their timesheet that have been completed.
A task that is deleted using this method removes the item from the Project Server
database."

--Diana

 

[Gary L. Chefetz \(MVP\)]

Yet another goof in the MS user docs.

--

Gary L. Chefetz, MVP
"We wrote the book on Project Server
http://www.msprojectexperts

-

Mike, Gary,

Thanks for the advice. I may be able to work around the problem now that

I know about the "Removed by resource" flag. I thought hidden tasks were
deleted from the database - the project server admin guide says:

"Hide Task from Timesheet is a global permission that allows a user to hit X
(delete) to remove a task from their timesheet. Grant this permission to team
members so they can clear tasks from their timesheet that have been completed.
A task that is deleted using this method removes the item from the Project Server
database."

--Diana

the obvious question is "How the PM knows which assignment have been
hidden". I mean, you can compare the MSP assignments to what is displayed
in PWA one-by-one, and look for differences. You can (more easily) check
the tables in SQL server for the "Removed by Resource" flag on the
assignment.second) to implement. The third option of republishing EVERYTHING still
takes time and annoys everyone when completed tasks appear in the Current
Tasks view the next time they visit their task list.now un-hidden them by republishing and the resource must hide them again.
Which will just cause the same issue when Diana goes to do her review a
month from now.most of the PWA reporting and do our reporting from the back-end database.
Unfortunately, this requires some work to implement, but it is a solution
that neatly side-steps these issues.un-check the "Removed by resource" flag for all of the hidden tasks in your
database (The table is MSP_WEB_ASSIGNMENTS). This is a pretty trivial SQL
update. This would un-hide the assignments without republishing and you
could then do your reporting.in the software from Microsoft, but they have not fixed the serious bugs
yet, so I would not hold my breath for this kind of stuff.