Hide incoming messages

[wrnoof]

How do I automatically move incoming messages from one sender to a folder
that cannot be seen from the folders list so that 3rd parties will not be
aware of the folder or mail?

 

[DL]

Type of connection? - pop/exchange?

 

[Gordon]

How do I automatically move incoming messages from one sender to a folder
that cannot be seen from the folders list so that 3rd parties will not be
aware of the folder or mail?

What EXACTLY re you trying to achieve here? If it's to deny people access to
your emails then just lock the screen every time you leave the computer...
Win Key + L does it.

 

[wrnoof]

The emails I want to automatically move arrive through an exchange server.

 

[Diane Poremsky [MVP]]

I'd move them to the top level folder - where outlook today hides them. Most
people don't think to look there.

And I'd also look the computer every time I walked away from it.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
[email protected]

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.

 

[Gordon]

And I'd also look the computer every time I walked away from it.

Isn't that the easiest answer anyway? (And I'm sure you meant
"lock"......;-))

 

[wrnoof]

Is there a way to do it if the mails arrive via POP?

I'd move them to the top level folder - where outlook today hides them. Most
people don't think to look there.

And I'd also look the computer every time I walked away from it.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
[email protected]

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.

How do I automatically move incoming messages from one sender to a folder
that cannot be seen from the folders list so that 3rd parties will not be
aware of the folder or mail?

 

[Gordon]

Is there a way to do it if the mails arrive via POP?

Sorry, why don't you just lock the machine (Win Key +L) every time you are
away? FAR simpler and easier.

 

[Diane Poremsky [MVP]]

Yes, use a rule to move them to that folder.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
[email protected]

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.

Is there a way to do it if the mails arrive via POP?

I'd move them to the top level folder - where outlook today hides them.
Most
people don't think to look there.

And I'd also look the computer every time I walked away from it.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
[email protected]

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point
your
newsreader to msnews.microsoft.com.

How do I automatically move incoming messages from one sender to a
folder
that cannot be seen from the folders list so that 3rd parties will not
be
aware of the folder or mail?

 

[Diane Poremsky [MVP]]

Locking is not necessarily easier or simpler - for starters, it takes longer
to log on when you come back. If someone wants to "borrow" the computer for
a few seconds, using separate accounts is a lot more work. I've been in
meetings where someone wanted to pull up a file on my laptop - making them a
separate windows acct for a one time use is a bit over the top - even making
a generic windows acct is less than useful since I use a network logon,
which doesn't support FUS.

The Outlook Today folder makes a good place to hide things from most prying
eyes - few people think to look there.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
[email protected]

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.

 

[Gordon]

The Outlook Today folder makes a good place to hide things from most
prying eyes - few people think to look there.

My next question would be to ask "if there is a risk from prying eyes then
either the OP has stuff on his machine that he's not supposed to, or, if it
really IS that sensitive in a commercial or business sense then the OP needs
far more security than just putting it in a folder that's not easy to
see....."

 

[Diane Poremsky [MVP]]

That's true, but its not our place to judge why he feels he need to hide
messages. If it's a corporate setting, he's likely a peon and has nothing to
do with the security levels.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
[email protected]

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.

 

[wrnoof]

Thank you. Will the rule still work if the *.pst file containing the target
folder is closed?

Yes, use a rule to move them to that folder.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
[email protected]

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.

Is there a way to do it if the mails arrive via POP?

I'd move them to the top level folder - where outlook today hides them.
Most
people don't think to look there.

And I'd also look the computer every time I walked away from it.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
[email protected]

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point
your
newsreader to msnews.microsoft.com.


How do I automatically move incoming messages from one sender to a
folder
that cannot be seen from the folders list so that 3rd parties will not
be
aware of the folder or mail?

 

[Brian Tillman [MVP - Outlook]]

Thank you. Will the rule still work if the *.pst file containing the
target
folder is closed?

The PST containing the destination must be open in the mail profile.

 

[wrnoof]

Sorry for being persistent, but, on another machine several years ago, I was
able to create a PST file and a rule that moved copies of outgoing messages
into that file. And, the rule worked even when the file was closed. Does this
not work for incoming messages? Has Outlook changed in the interim? Is my
memory at fault? If I can figure out why I could do it then, but not now,
I'll have the answer.
Thanks again.

 

[Brian Tillman [MVP - Outlook]]

Sorry for being persistent, but, on another machine several years ago, I
was
able to create a PST file and a rule that moved copies of outgoing
messages
into that file. And, the rule worked even when the file was closed.

Nope. You'd have to provide evidence to prove that.

Does this
not work for incoming messages? Has Outlook changed in the interim? Is my
memory at fault?

I believe it is.

 

[Diane Poremsky [MVP]]

One old version of outlook had a habit of hooking into pst that weren't open
and I forget if ithey fixed it. So it may work if the pst is not in the
profile, but it may cause outlook to not close completely.



--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
[email protected]

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.