Hiding actual overtime work field for administrative tasks in PWA

A

Antti L.

I work for a company using MS Project Pro 2003 with PWA to record actual work
done for projects using timesheet view. There are multiple projects but the
main use is purely to report hours i.e. no other more advanced
functionalities have been used/needed.

Now some improvements are needed: a) overtime needs to tracked (as
additional hours are not counted as overtime, separate entry in 'actual
overtime work' is needed along with 'actual work') and b) administrative plan
maintained. My concern is:

As 'actual overtime work' field needs to be used (users enable this
themselves in WPA - "show actual overtime work") this field shows up also for
administrative tasks which is confusing for users(e.g. "am I taking actual
work vacation or actual overtime work vacation???"). What do I need to do to
get rid of this problem for examply by: 1) hiding administrative tasks from
the main window and using only "notify my manager of..." to report hours
worked for administrative tasks or 2) showing only actual work field for
administrative tasks in the main timesheet view? Any thoughts? Thanks in
advance.
 
D

Dale Howard [MVP]

Antti L --

Project Server will not allow you to do either of your options. Therefore,
I would suggest that you simply make this a training and performance issue
with your team members. Teach them only to enter Actual Work for
administrative tasks, and to enter a combination of Actual Work and Actual
Overtime Work as needed. Hope this helps.
 
A

Antti L.

Hello, thanks for your quick answer! Would you recommend using the normal
timesheet view for reporting hours for administrative tasks (and dealing with
two fields) over "notify my manager..." option? I have learned that there are
some differences depending which one you use but does it matter when we are
just simply collecting hours worked? I could be easier (to understand) from
the end user point of view.

BR,
Antti
 
D

Dale Howard [MVP]

Antti --

I would recommend you do what is the simplest and most straight foward for
your project managers and team members. How you do that is entirely up to
you. Hope this helps.
 
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