Hour Units - Gary Dale

J

Jon

I am holding a meeting for 1 hr. How should I create this
task, by saying it is 1 day with 13% units fixed Duration.
Or should I load it with 1h with 100% units fixed duration.
thx
jon
 
D

Dale Howard

Jon --

Will there be more occurrences of this one-hour meeting? If so, I would be
tempted to create a Recurring Task and set the number of occurrences
appropriately.

Otherwise, if the meeting is a single occurrence, then I would set the
Duration to 1 hour and assign each participant at 100% Units. Just an
opinion. Perhaps someone else has a good idea on how to handle this.

--
Dale A. Howard
Enterprise Project Trainer/Consultant
Denver, Colorado
http://www.msprojectexperts.com
"We wrote the book on Project Server"
 
J

jon

No, not in this case there will only be one meeting. I am
curious if I set it to 100% won't it make the peak units
for those resources look overallocated if they are
assigned to other tasks that day and other projects?

However, I do have other recurring tasks set up for the
next six months once a week with 13% units 1 day 1 hr
fixed duration. Is this right?
 
J

Jack D.

Jon said:
I am holding a meeting for 1 hr. How should I create this
task, by saying it is 1 day with 13% units fixed Duration.
Or should I load it with 1h with 100% units fixed duration.
thx
jon
Click to expand...

If your schedule is more than a few weeks I would not even bother entering
it. Afterall, do you have lunch scheduled? How about coffee breaks?
There is a certain point where making your schedule model more complex stops
helping you and begins to become a burden. For me, I'd say that scheduling a
1 hour meeting falls on the far side of that point. Make your schedule as
simple as possible and no more so.


--
Please try to keep replies in this group. I do check e-mail, but only
infrequently. For Macros and other things check http://masamiki.com/project

-Jack Dahlgren, Project MVP


+++++++++++++++++++
 
D

Dale Howard

Jon --

Jack D. has a very good point about entering all these "little" tasks in
your project plan. Is it really worth the bother and the effort to enter
and track all of them.

An approach that I like to use is to create a long-duration task which
captures administrative work like meetings. I use this as a "bucket of
hours" to capture non-deliverable work on tasks like meetings, project
administration, project management, etc. Perhaps that is a better
alternative to your situation.

--
Dale A. Howard
Enterprise Project Trainer/Consultant
Denver, Colorado
http://www.msprojectexperts.com
"We wrote the book on Project Server"
 
E

Ed Hanna

Jon,

Don't forget to make it a non-effort-driven task. If 6 people attend the
meeting, the meeting won't take half as long as it would with 3 people in
attendance.

Ed
 
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