oakridge said:How are attachments handled in Outlook. Are they deleted when the
message is deleted? If not is there a rule that can be set up for
that to happen?
Thanks
Diane Poremsky said:OLK* is a secure temp directory and attachments on open or previewed
messages should be written there (and AV scanned if you have one on
autoprotect) before opening. Archiving has nothing to do with the
directory - you need to either close the attachment before viewing another
message or risk leaving temps in that folder.
See http://www.outlook-tips.net/archives/20030828.htm
and http://www.outlook-tips.net/archives/20031002.htm
--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)
Join OneNote Tips mailing list: http://www.onenote-tips.net/
oakridge said:Excellent description, thanks. One other question. I notice when you
open
an attachment that is does appear in your "OLK" directory. Before opening
the
message it did not. Is the mechanism to delete this attachment at this
point
manual or does the archiving described below get rid of it if the message
is
deleted?
oakridge said:Thanks for your reply. I tested out your scenario. I opened an e-mail
with
an attachment. I then opened the attachment. I closed the attachment
before
doing anything and the file still appears in the directory. What step am
I
missing here?
Diane Poremsky said:OLK* is a secure temp directory and attachments on open or previewed
messages should be written there (and AV scanned if you have one on
autoprotect) before opening. Archiving has nothing to do with the
directory - you need to either close the attachment before viewing
another
message or risk leaving temps in that folder.
See http://www.outlook-tips.net/archives/20030828.htm
and http://www.outlook-tips.net/archives/20031002.htm
--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)
Join OneNote Tips mailing list: http://www.onenote-tips.net/
oakridge said:Excellent description, thanks. One other question. I notice when you
open
an attachment that is does appear in your "OLK" directory. Before
opening
the
message it did not. Is the mechanism to delete this attachment at this
point
manual or does the archiving described below get rid of it if the
message
is
deleted?
:
"oakridge" <[email protected]>
wrote in How are attachments handled in Outlook. Are they deleted when the
message is deleted? If not is there a rule that can be set up for
that to happen?
Thanks
File attachments are not some separate file floating around. A file
is
*embedded* as encoded text within the BODY of the message. Outlook
doesn't let you look at the raw format of the message since it
converts
the message to Microsoft's proprietary format for storage into its
.pst
file. In other words, what gets stored in Outlook isn't what Outlook
received. You can see the file "attachment" as the encode text
portion
of your message if you use other e-mail clients, like Outlook Express.
In Outlook, the attachment is another part of your .pst file and
associated with the message. If you delete the message then the
"attachment" portion gets deleted, too. However, deleting a message
does NOT deallocate the space consumed by that message in the PST
file.
All deletion does is to change the *status* of the message to
"Deleted".
Delete-marked messages will not be displayed by Outlook but they still
exist. When you compact your message store is when the delete-marked
messages get physically purged out of the PST file. Archiving works
similarly. You may define the archive action to move the item into
another PST file but your original PST file will not reduce in size
(until you compact it). Delete just changes the status of an item.
Purge (aka compaction) will actually remove it.
--
_________________________________________________________________
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Email: lh_811newsATyahooDOTcom and append "=NEWS=" to Subject.
_________________________________________________________________
Diane Poremsky said:Hmm... they normally delete when the message is closed. What was the file
type? What version of Outlook and Windows?
--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)
Join OneNote Tips mailing list: http://www.onenote-tips.net/
oakridge said:Thanks for your reply. I tested out your scenario. I opened an e-mail
with
an attachment. I then opened the attachment. I closed the attachment
before
doing anything and the file still appears in the directory. What step am
I
missing here?
Diane Poremsky said:OLK* is a secure temp directory and attachments on open or previewed
messages should be written there (and AV scanned if you have one on
autoprotect) before opening. Archiving has nothing to do with the
directory - you need to either close the attachment before viewing
another
message or risk leaving temps in that folder.
See http://www.outlook-tips.net/archives/20030828.htm
and http://www.outlook-tips.net/archives/20031002.htm
--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)
Join OneNote Tips mailing list: http://www.onenote-tips.net/
Excellent description, thanks. One other question. I notice when you
open
an attachment that is does appear in your "OLK" directory. Before
opening
the
message it did not. Is the mechanism to delete this attachment at this
point
manual or does the archiving described below get rid of it if the
message
is
deleted?
:
"oakridge" <[email protected]>
wrote in How are attachments handled in Outlook. Are they deleted when the
message is deleted? If not is there a rule that can be set up for
that to happen?
Thanks
File attachments are not some separate file floating around. A file
is
*embedded* as encoded text within the BODY of the message. Outlook
doesn't let you look at the raw format of the message since it
converts
the message to Microsoft's proprietary format for storage into its
.pst
file. In other words, what gets stored in Outlook isn't what Outlook
received. You can see the file "attachment" as the encode text
portion
of your message if you use other e-mail clients, like Outlook Express.
In Outlook, the attachment is another part of your .pst file and
associated with the message. If you delete the message then the
"attachment" portion gets deleted, too. However, deleting a message
does NOT deallocate the space consumed by that message in the PST
file.
All deletion does is to change the *status* of the message to
"Deleted".
Delete-marked messages will not be displayed by Outlook but they still
exist. When you compact your message store is when the delete-marked
messages get physically purged out of the PST file. Archiving works
similarly. You may define the archive action to move the item into
another PST file but your original PST file will not reduce in size
(until you compact it). Delete just changes the status of an item.
Purge (aka compaction) will actually remove it.
--
_________________________________________________________________
******** Post replies to newsgroup - Share with others ********
Email: lh_811newsATyahooDOTcom and append "=NEWS=" to Subject.
_________________________________________________________________
oakridge said:Excellent description, thanks. One other question. I notice when
you open an attachment that is does appear in your "OLK" directory.
Before opening the message it did not. Is the mechanism to delete
this attachment at this point manual or does the archiving described
below get rid of it if the message is deleted?