Is there a handy "how to" on converting?
Owen
I simply can't reproduce this behavior. For every new Contact I create
in Outlook 2003, the County/Region field is left blank by default.
See if migrating to the new PST format fixes your problem.
--
Russ Valentine
[MVP-Outlook]
Russ -
Again, I am not concerned about Country information being inserted.
When I say that I would like the Country/Region file to be blank, I'm
talking about the contents of the field in the Contact Record in
Outlook, not the text that gets inserted into Word.
Regarding your point #2, what I'm saying is that the kb article is not
entirely correct, at least in its application to Outlook 2003.
Yes, I am contradicting conventional wisdom. Please bear with me.
There IS another work around to the problem acknowledged in the kb
article, at least in Outlook 2003. You just have to ensure that the
Country/Region field in the Contact Record from which you are trying
to insert information is blank.Customizations (or at least my
customizations, as set out in my earlier message) of AddressLayout
WILL be applied when inserting contact info into an envelope PROVIDED
that the Country/Region field in the Contact Record is blank Please
try it yourself.
That is why I would like to know how to make and keep the
Country/Region field blank by some means other than manually editting
each Contact Record after it is created.
Owen
I'll amplify on what I see because I'm not sure it matches what you
describe.
1. Whenever I modify AddressLayout to exclude the country, that
customization is followed by the Insert Address Function no matter
where I insert the address (document, envelope or label). It is not
necessary for the Country/Region field to be blank in the Contact
Record for that customization to be followed, and the workaround in
292197 is not necessary. Since I assumed that was your question, this
answer sufficed and I assumed the mission was accomplished.
2. Any other customization that I make to AddressLayout will apply
only when inserting the address into a document, but not into an
envelope or label. Those customizations require the "workaround" in
292197.
None of this makes any sense, but we're all quite accustomed to that
with Outlook. Since these are largely Word issues rather than Outlook
issues, someone in a Word group may be able to shed some light on why
things behave this way.
--
Russ Valentine
[MVP-Outlook]
Russ -
It appears that I have not described the problem in sufficient
detail. The problem has nothing to do with whether or not the
contents of the Country/Region field are being inserted in the
document or envelope. Let me explain further.
I create a contact with the following name and address information:
Name: Mr. Alfred Smith
Job Title: Chief Honcho
Company: Smith, Jones & Co.
Address: 100 King Street West, Suite 2900
Anytown, Ontario M4T 1X1
When I do that, Outlook automatically puts "Canada" in both the
"Business Address Country" field and the "Country/Region" field that
can be seen if I click the "All Fields" tab in the contact, select
"All Contact Fields" and then scroll down.
In Word, I have entered the following AddressLayout:
{<PR_DISPLAY_NAME_PREFIX> }{<PR_GIVEN_NAME>} {<PR_SURNAME>}
{<PR_TITLE>
}{<PR_COMPANY_NAME>
}{<PR_STREET_ADDRESS>
}{<PR_LOCALITY>}, {<PR_STATE_OR_PROVINCE> <PR_POSTAL_CODE>}
When I use the Insert Address feature of Word to insert this contact
directly into a document, it inserts the following:
Mr. Alfred Smith
Chief Honcho
Smith, Jones & Co.
100 King Street West, Suite 2900
Anytown, Ontario M4T 1X1
This is not a problem. This is exactly what I want.
Now, if I use the Insert Address button that is hardwired into the
Envelopes and Labels dialog and try to insert this contact in an
envelope, it inserts the following:
Alfred Smith
100 King Street West, Suite 2900
Anytown, Ontario M4T 1X1
This is a problem. This is not what I want. The prefix, job title
and company name are missing. Word does not appear to be obeying the
AddressLayout when the contact is entered using the Insert Address
button in the Envelopes and Labels dialog. I believe this is the bug
that Microsoft acknowledged in
http://support.microsoft.com/default.aspx?scid=kb;en-us;292127
Now, I open the contact in Outlook, click the "All Fields" tab,
select "All Contact Fields", scroll down to the Country/Region
field, remove its contents and save the contact. The "Business
Address Country" field still contains "Canada", but the
"Country/Region" field is now blank.
Now, without making any change to the configuration of Word, if I
use the Insert Address button that is hardwired into the Envelopes
and Labels dialog and try to insert this contact in an envelope
again, it inserts the following:
Mr. Alfred Smith
Chief Honcho
Smith, Jones & Co.
100 King Street West, Suite 2900
Anytown, Ontario M4T 1X1
Again, exactly what I want. Now, the hardwired Insert Address button
in the Envelopes and Labels dialog appears to obey the
AddressLayout, and will do so with any contact as long as the
contact's Country/Region field is blank.
Can you reproduce this?
Owen
I simply can't reproduce the behavior you describe, nor have I seen
anyone else report it.
Outlook 2003 no longer populates the Country/Region field by
default for new Contacts. Obviously, Contacts from earlier versions
will still have that field populated.
By modifying AddressLayout I can keep the Country/Region field out
of any address I insert into Word: Document, Envelope, or Label.
