How can I status the same task that is in multiple projects

[jlbegley]

I am trying to find a way to status (% complete) a task once that may be
located in multiple schedules. It is not a predessesor/successor link
relationship or an external dependency. Task Alpha is represented in Project
High and Project Low. I want to input my % complete in Project Low and have
it show up in Project High. Does anyone know if this is possible.

MS Project 2003

 

[John]

I am trying to find a way to status (% complete) a task once that may be
located in multiple schedules. It is not a predessesor/successor link
relationship or an external dependency. Task Alpha is represented in Project
High and Project Low. I want to input my % complete in Project Low and have
it show up in Project High. Does anyone know if this is possible.

MS Project 2003

jlbegley,
There are two choices - update it manually in each schedule or use a VBA
macro. However, I have to question why the "same" task is present in
multiple schedules. Any given task should only be represented in a
single schedule because that unique task is only done once. It may be
repeated multiple times (e.g. weekly meeting) or a similar task may be
done by separate resources (e.g. pour foundations on multiple houses),
but any given task is only done once.

If a single task needs to be represented in multiple schedules (e.g.
prepare WBS for a project with multiple functional organizations), the
task itself should be placed in the most appropriate schedule (e.g.
management schedule or master file) and then linked via external
predecessors to each "using" schedule.

John
Project MVP

 

[jlbegley]

Thank you. I have not used the external dependency function and not sure how
it works. I will try it out and hope for the best. jb

 

[John]

Thank you. I have not used the external dependency function and not sure how
it works. I will try it out and hope for the best. jb

jb,
You're welcome. The Project help file will lead you through the steps,
but if you have any questions, post again.

John