You've mistakenly posted your question in the Microsoft Access (the database
application that's part of MS Office Professional) newsgroup. Please post
your question in a more appropriate newsgroup.
Don't know what you are talking about, but this is an ACCESS newsgroup, not
an OUTLOOK newsgroup. Sounds like you are trying to send an appointment
(which will automatically have those buttons if you are operating in an
Exchange environment). I'd suggest you use the built-in help files.
Someone went through a lot of trouble to write them!