How do I completely remove a task assignment from a team member's.

D

David

How do I completely remove a task assignment from a team member's time sheet,
but maintain the actuals booked?

Task assignments that are completed will roll off of a team member's
"current tasks" view; however, team members can switch to "all tasks view"
and book time to past projects. I need to find a way to completely remove
tasks from timesheets without deleting actuals.
 
D

Dale Howard [MVP]

David --

If the task assignments are 100% complete, your Project Server administrator
can easily remove the tasks from each user's timesheets by doing the
following:

1. Log into Project Web Access with administrator permissions
2. Click the Admin menu
3. Click the Clean up Project Server database option
4. Select the Tasks option
5. Select the "Only completed task assignments" option from the Delete pick
list
6. Select one of the three options available on the pick list at the far
right end of the Tasks section (Ever sent, Older than, or Sent between)
7. In the bottom section of the dialog, select either the all users option
or select an individual user
8. Click the Delete button

The above actions will remove the tasks from the team member's timesheet,
but will maintain the actuals booked in the system. Hope this helps.
 
R

Rick Theisen

Another option is to run a script to "HIDE" the task
similar to what the "HIDE" feature on the timesheet view
would do. I got this from microsoft and have not fully
tested it.

UPDATE MSP_WEB_ASSIGNMENTS
SET WASSN_REMOVED_BY_RESOURCE = 1
WHERE WASSN_DELETED_IN_PROJ = 1

This script will hide tasks deleted from projects. You
will need to tweak the where clause.
 
M

Maria

Do you know if there is a way for a resource to add back a task that they
have hidden by mistake?
 
D

Dale Howard [MVP]

Maria --

The project manager must unhide the task for the resource using the
following steps:

1. Open the project containing the task
2. Select the task in question
3. Click Collaborate - Publish - Republish Assignments
4. Select the "Selected tasks" option at the top of the dialog
5. Click OK

Doing so will "push" the task assignment back onto the user's timesheet.
Hope this helps.
 
D

dwolf

Dale,

For what it is worth....

I found that this technique works well only if you wish to do this
universally. If , as was my case, there are users who have allowed some of
their Remaining Work allocations to go to zero, this solution also has the
unintended consequence of removing their assignments as well. This was a
lesson learned the hard way. I would recommend exercising some caution
before doing any GLOBAL corrections. The repair time to re-publish can be
extensive if your organization is still learning to use the Work Remaining
feature.

--DWolf
 
Top