How do I copy old emails to a flash drive?

J

jenibeth

I am leaving my current job, where we use Outlook 2003, but I have some
emails that have important data, that I need to keep, but I don't know how to
get them on a flash drive.
 
H

Hoib

I am leaving my current job, where we use Outlook 2003, but I have some
emails that have important data, that I need to keep, but I don't know how to
get them on a flash drive.
Click to expand...

jenibeth:

"Exporting" your personal folder data (including emails):

First, ensure nothing else is running on the target machine.
Exporting can tax a system's resources. Don't give it more to do than
you have to....

File > Import/Export > Export to a file > Personal folder File (pst) >
(Select the folder to export FROM) -then Save the File As "some name
you'll remember after this is done". > Finish. Check the size of
that .pst you just created and ensure it's going to fit on the flash
drive. They can be quite large.

Now let's say you have 300 emails in your inbox and other folders.
But you only want to take a selected number, say, 50 of them. In OL
create a new personal folder. Call it what you like, say, "Take With
Me". Drag and drop your selected OL items into that folder. When
done, go up to File > Import/Export > Export to a file > Personal
Folder File (pst) and chose just the Take With Me folder. This will
probably be much smaller in size because the first procedure above
just simply swings the whole mailbox over.

If you can, before you leave, import your newly created datafile to
the new machine (assume you're still going to use OL at the new
position). That way if it goes sour, you have the old machine still
intact for a while until your IT guy comes in and cleans it out.

There are third party progs that can do this too that offer some
convenience. But, with OL's export/import feature you don't need
them. Note: The .pst file you create is a special format and so you
won't be able to simply look at it in, say, MS Word - it needs OL to
interpret it.

Good luck in your new job, too!
 
J

Jocelyn Fiorello

Just some additions to Hoib's reply -- First of all, are you using Outlook at
home as well? If so, what version?

Assuming you use either Outlook 2003 or 2007: If you are not connecting to
an Exchange server at work, i.e. you are already using a .PST file, just copy
it (or create a new one and copy the items you want to keep to it, then close
it out of Outlook) to the flash drive and at home, you can move it from the
flash drive to your hard drive (put it anywhere you want it), make sure it's
not marked read-only, and open it in Outlook using File | Open | Outlook Data
File.

If you're not using Outlook at home (Outlook Express isn't the same thing),
you'll need to tell us what you are using.
 
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