Outlook said:
I've recently set up Outlook on using the Office 2007 version and I see no
where to log off my mail so that the next person using my computer can't just
click the icon and my entire mail opens right up. I have set a password that
it never asks me for, can someone help?
So stop sharing your Windows login. Make each user use their own
account. You won't have permissions to access their %userprofile% under
which the .pst file is saved, and they won't have permissions to access
your .pst file under your %userprofile% path.
The above assumes that users are NOT given admin-level account. Those
can take ownership of a file and change permissions. Admins can do
[almost] anything and why they are called admins. Make sure the other
users are assigned limited user accounts. If every user must be an
admin, you'll have to encrypt the .pst file so only you can read it.
You could use EFS but you had better read ALL of the help included in
Windows about EFS before using it, especially the part about exporting
the EFS certificate. Right-click on the .pst file and encrypt it using
EFS.
If you are compelled to share your Windows account (which obviously
means that EVERYONE is you because your account was logged in), create a
mail profile for each user (Mail applet in Control Panel). Do NOT
select a default mail profile. Each time you start Outlook, you (or
them) will be prompted as to which mail profile to use. Then
right-click on the root node in the tree pane (folders list) for your
message store, Properties, and add a password to your .pst file. Anyone
loading Outlook will have to select their own mail profile (which has
their own .pst file listed). If they select your mail profile, your
..pst is password protected and they'll get prompted to enter the
password. Password protection on .pst files can easily be circumvented.
They only keep boobs and good users from accessing the contents.
