How do I make a "mailing list" and send to all those on the list

B

Bonnie

Go to File, New, Distribution List. Name the distribution
list and add the names you want on there.

To track an e-mail, go to Tools, Options. Click on the
Preferences Tab if necessary. Click on the E-mail options
button. Click on the Tracking Options button and click
next to Request a read receipt so that there is a check
mark in that box.

Bonnie
 
D

DDM

Right-o, Russ Valentine. Outlook did not support DLs before 2000, and a
much-needed update that was. But I do remember that if you used a Personal
Address Book (PAB), as opposed to your Contacts folder, for your e-mail
addresses, you could set up distribution lists, and I think that's what
Bonnie meant in her post.

Jack, if a Personal Address Book is part of your Outlook 97 profile, open it
and follow the instructions in Bonnie's post to create a distribution list.
If not, here is an alternative: In your Contacts folder, open a contact,
click the Categories button, and add a category to the master list. This
will be the name of your distribution list. Then assign that category to any
contacts you want to include in the list.

To send e-mail to the list, open your Contacts folder and apply the "By
Categories" view. Grab the category title, drag it and drop it on the Inbox
icon on your Outlook bar, and Outlook will create a message addressed to all
the contacts in that category. Hope this helps.

BTW, to get a read receipt for a single message, as opposed to all your
messages, click the Options button on the toolbar in your message (or View >
Options) and check the Tell me when this message has been read checkbox.

--
DDM
"DDM's Microsoft Office Tips and Tricks"
Visit us at www.ddmcomputing.com


Russ Valentine said:
Wrong. Outlook did not support DL's until Outlook 2000.
--
Russ Valentine
[MVP-Outlook]
Bonnie said:
Go to File, New, Distribution List. Name the distribution
list and add the names you want on there.

To track an e-mail, go to Tools, Options. Click on the
Preferences Tab if necessary. Click on the E-mail options
button. Click on the Tracking Options button and click
next to Request a read receipt so that there is a check
mark in that box.

Bonnie
Click to expand...
Click to expand...
 
C

Cris Fuhrman

Russ Valentine said:
Wrong. Outlook did not support DL's until Outlook 2000.
--
Click to expand...

I am using Outlook 2002 and found a way to create a distribution list
(mailing list) from the names of all the emails in a folder. I have to
do this often when I get responses to student job offers and want to
communicate a response to all interested parties. It's easy to set up
a filter to file in the same folder all the responses to a message
with a certain subject. However, it's not obvious how to get the names
of all these users into a mailing list, or even a one-shot reply to
all the people in the folder.

I even tried dragging and dropping the selected emails to the Contacts
icon on the Outlook bar -- it opens a new user, however, the text of
ALL the emails is inserted into the big text field on the General
pane. Not exactly what I wanted. Not sure why they even bothered
implementing that feature either! Does it add value? Perhaps it's just
a side-effect of OO drag-and-drop... anyway...

I saw that Outlook 2002 supports adding multiple users to a Junk Email
Sender's list (why they didn't extend this to *any* arbitrary list, I
don't know). In fact, I never use this feature (I use SpamPal which is
free and much more effective than some static list that I have to
build with each bad email I receive -- it's an obsolete feature given
the tactics of spammers these days). If you do use these lists
already, then the following method won't work for you :-(

1. Select all the emails in the folder that you wish to have each
sender added to the distribution list.

2. Select Actions -> Junk E-Mail -> Add to Junk Senders list

3. Open the disk drive where your user preferences are stored (this
depends on the OS you have, but on my XP system it was C:\Documents
and Settings\aaaaaaa (where aaaaaaa is my username).

4. Open the find window (CTRL-F) and search for the file named "Junk
senders.txt" within your user-preferences directory.

5. Open it as a text file with notepad, for example. It will contain
the email addresses of the list you just added.

6. Create a new Distribution List in Outlook as needed, copy-paste the
info from the Junk Senders.txt file.

7. Remove the list of users from the Junk Senders list, if ever you
want to repeat this operation with a different folder.

In fact, there are two .txt files (Junk Senders.txt and Adult Content
Senders.txt) -- you could use one or the other if you already maintain
a list.

I'd be curious to know if Outlook 2003 supports this feature more
directly. I'm still looking for a reason to upgrade to Office 2003
from XP. The presence of bugs and security holes seems to outweigh the
usefulness of the new features. I spend way too much time filing,
filtering, looking for emails these days, so anything to help me with
that would possibly convince me to take the risks of buggy or insecure
software.

A few weeks ago, Word 2002 crashed and the module that crashed had
something to do with speech recognition -- a feature I don't use but
which crashed my system. This is exactly the kind of thing I'd like to
avoid.
 
R

Russ Valentine [MVP-Outlook]

You need to clarify step 6.
Copy-paste the Junk Senders.txt where?

And, no. Outlook 2003 has not improved on this function. That's why only
third party software can do this.
--
Russ Valentine
[MVP-Outlook]
Cris Fuhrman said:
"Russ Valentine [MVP-Outlook]" <[email protected]> wrote in message
Wrong. Outlook did not support DL's until Outlook 2000.
--
Click to expand...

I am using Outlook 2002 and found a way to create a distribution list
(mailing list) from the names of all the emails in a folder. I have to
do this often when I get responses to student job offers and want to
communicate a response to all interested parties. It's easy to set up
a filter to file in the same folder all the responses to a message
with a certain subject. However, it's not obvious how to get the names
of all these users into a mailing list, or even a one-shot reply to
all the people in the folder.

I even tried dragging and dropping the selected emails to the Contacts
icon on the Outlook bar -- it opens a new user, however, the text of
ALL the emails is inserted into the big text field on the General
pane. Not exactly what I wanted. Not sure why they even bothered
implementing that feature either! Does it add value? Perhaps it's just
a side-effect of OO drag-and-drop... anyway...

I saw that Outlook 2002 supports adding multiple users to a Junk Email
Sender's list (why they didn't extend this to *any* arbitrary list, I
don't know). In fact, I never use this feature (I use SpamPal which is
free and much more effective than some static list that I have to
build with each bad email I receive -- it's an obsolete feature given
the tactics of spammers these days). If you do use these lists
already, then the following method won't work for you :-(

1. Select all the emails in the folder that you wish to have each
sender added to the distribution list.

2. Select Actions -> Junk E-Mail -> Add to Junk Senders list

3. Open the disk drive where your user preferences are stored (this
depends on the OS you have, but on my XP system it was C:\Documents
and Settings\aaaaaaa (where aaaaaaa is my username).

4. Open the find window (CTRL-F) and search for the file named "Junk
senders.txt" within your user-preferences directory.

5. Open it as a text file with notepad, for example. It will contain
the email addresses of the list you just added.

6. Create a new Distribution List in Outlook as needed, copy-paste the
info from the Junk Senders.txt file.

7. Remove the list of users from the Junk Senders list, if ever you
want to repeat this operation with a different folder.

In fact, there are two .txt files (Junk Senders.txt and Adult Content
Senders.txt) -- you could use one or the other if you already maintain
a list.

I'd be curious to know if Outlook 2003 supports this feature more
directly. I'm still looking for a reason to upgrade to Office 2003
from XP. The presence of bugs and security holes seems to outweigh the
usefulness of the new features. I spend way too much time filing,
filtering, looking for emails these days, so anything to help me with
that would possibly convince me to take the risks of buggy or insecure
software.

A few weeks ago, Word 2002 crashed and the module that crashed had
something to do with speech recognition -- a feature I don't use but
which crashed my system. This is exactly the kind of thing I'd like to
avoid.
Click to expand...
 
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