How do I number pages of a Word document with more than 75 pages?

[Cheryl York]

We create large Word documents regularly. They usually have more than 60-75
pages. When we try to number the pages (not using a Footer), the numbers
stop at page 39. Someone told us that we should break the documents up into
several smaller documents, but that is a pain because these documents are
legal briefs being filed in various courts and they need to be all in one
complete document.

Also, is there a way to use a Footer for page numbering without using the
'page x of y' feature in the Footer? We use Footers for smaller internal
documents for the 'page x of y' feature, but in briefs being filed in court
documents, we must have a single arabic number for the page number.

 

[Luc]

Cheryl,
A Word document of approximately 75 pages is not really a big document, I am
creating Word documents of over 250 page regularly. When you number your
pages you always use the footer even if you insert your page numbers with
Insert - page numbers. Try it, insert your page numbers and immediately go
to View header and footer, depending on the position you chose the numbers
will be in the header (top of the page) or the footer (bottom of the page).
You can number in the footer using the numbering you like, just click the
numbering button on the header and footer toolbar, the positioning can be
done using the tabs that are already set in the header/footer style, one in
the middle and one flush right with your right margin. But you can add tabs
to your hearts content and use them. If you want to format the number hit
the formatting numbers button, at the top of the dialogue you can choose the
numbering style you like.
Now as to the why your numbering is stopping at a certain page I can only
guess, but it could be that you have several sections in your document and
the numbering was omitted in these sections. To know whether you have
sections you can hit ctrl+end and look in the Word status bar, there should
be PgX and next to it Se (section)X if it is more than one you have several
sections. If so go to the header and footer toolbar, and hit the last button
(next section) if the header and footer is empty than hit the same as
previous button which will copy the header/footer to the current section if
you say yes of course.
Good luck,
Luc

 

[Jay Freedman]

We create large Word documents regularly. They usually have more
than 60-75 pages. When we try to number the pages (not using a
Footer), the numbers stop at page 39. Someone told us that we should
break the documents up into several smaller documents, but that is a
pain because these documents are legal briefs being filed in various
courts and they need to be all in one complete document.

Also, is there a way to use a Footer for page numbering without using
the 'page x of y' feature in the Footer? We use Footers for smaller
internal documents for the 'page x of y' feature, but in briefs being
filed in court documents, we must have a single arabic number for the
page number.

I can't imagine what could limit page numbers to 39. In any case, 75 pages
isn't large for a Word document -- documents of several hundred pages are
routine for many users, and with lots of memory (and some care) you can go
well over 1000.

You don't say what mechanism you're trying to use for page numbers. The
proper item is a PAGE field. You can insert one anywhere on a page -- or in
a footer -- by using the Insert > Field dialog. If you have a header or
footer pane open, there's also a Page Number button on the Header/Footer
toolbar (a picture of a page with the # symbol on it) that inserts the same
field. See http://word.mvps.org/FAQs/Numbering/PageNumbering.htm for
illustrations.

It's best *not* to use the menu item Insert > Page Number. The article
http://word.mvps.org/faqs/formatting/UnaccountablyIndented.htm explains why.

 

[Charles Kenyon]

First, do use a footer or header for your page numbers, do _not_ use Insert

Page Number. It causes the kinds of problems you are having. You can use

the Page field independent of the Page X of Y AutoText entry. You can do
this with Insert > Field, or by typing the word "Page" and selecting it.
Then press Ctrl-F9 to make it a field, and F9 to update the field. Take a
look at http://www.mvps.org/word/FAQs/Numbering/PageNumbering.htm.


--
Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide

See also the MVP FAQ: http://www.mvps.org/word which is awesome!
--------- --------- --------- --------- --------- ---------
This message is posted to a newsgroup. Please post replies
and questions to the newsgroup so that others can learn
from my ignorance and your wisdom.

 

[Daiya Mitchell]

I think you are trying to fix a problem that was created because you used an
inefficient approach to your initial need. Rethinking how you dealt with
the original need might be best.

I think #1 on this page will help you out. You might need a variation for
your exact case, but I think that's the right general approach.
http://gregmaxey.mvps.org/Page_Numbering.htm