How do I reuse text in Word?

D

Debarshi

As a technical writer, I need to create User's Guides for business
applications where I guie the users through the steps to perform different
tasks. Some of the instructions that I write are common to all the tasks, for
instance I need to use the instruction "Click [Save]. The details are saved."
for many of the tasks. I need to know if there's any way to write the
instruction once and reuse the text/instruction elsewhere in the document. If
I make changes in the instruction once, it should get updated everywhere else
in the document. I am looking for something beyond the 'Insert> AutoText'
option or the copy-paste facility.
 
G

Graham Mayor

What you require is not possible (or certainly not easy). If you want
inserted text to be updatable you are going to have to insert it as a
field - either an autotext field or an includetext field. Even then you will
have to force an update to reflect changed information.

--
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Graham Mayor - Word MVP


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D

Debarshi

Thank you! Your solution was very helpful.

Graham Mayor said:
What you require is not possible (or certainly not easy). If you want
inserted text to be updatable you are going to have to insert it as a
field - either an autotext field or an includetext field. Even then you will
have to force an update to reflect changed information.

--
<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
Graham Mayor - Word MVP


<>>< ><<> ><<> <>>< ><<> <>>< <>><<>
As a technical writer, I need to create User's Guides for business
applications where I guie the users through the steps to perform
different tasks. Some of the instructions that I write are common to
all the tasks, for instance I need to use the instruction "Click
[Save]. The details are saved." for many of the tasks. I need to know
if there's any way to write the instruction once and reuse the
text/instruction elsewhere in the document. If I make changes in the
instruction once, it should get updated everywhere else in the
document. I am looking for something beyond the 'Insert> AutoText'
option or the copy-paste facility.
Click to expand...
Click to expand...
 
C

Charles Kenyon

Use an AutoText field instead of inserting the AutoText. Note, you'll still
have to update the fields.
--
Charles Kenyon

Word New User FAQ & Web Directory: http://addbalance.com/word

Intermediate User's Guide to Microsoft Word (supplemented version of
Microsoft's Legal Users' Guide) http://addbalance.com/usersguide




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