how do I save mutiple email messages as a txt file ?

T

Txt saver

I'm having a problem in Office Outlook 2003 where I am trying to save
multiple email messages as a txt file to free up space - all I end up saving
are the email subject lines. I have done this on previous versions of
Outlook by simply selecting all the emails I want to save in one file, and
using Save As. Advice appreciated.
 
B

Brian Tillman

Txt saver said:
I'm having a problem in Office Outlook 2003 where I am trying to save
multiple email messages as a txt file to free up space - all I end up
saving are the email subject lines. I have done this on previous
versions of Outlook by simply selecting all the emails I want to save
in one file, and using Save As. Advice appreciated.
Click to expand...

I'd be very surprised if you're going to save a significant amount of disk
space by moving messages out of Outlook's message store into the Windows
file system. What indication do you have that this approach saves space?
 
D

Diane Poremsky [MVP]

A text file (*.txt) uses a lot less space than a message file.

Two more reasons to do this:

It's a good trick to use for long threads you want to keep together too,
especially if you don't need the internet headers.
It's searchable by Windows search (although that is less important with some
of the search utilities now available)

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/
 
B

Brian Tillman

Diane Poremsky said:
A text file (*.txt) uses a lot less space than a message file.
Click to expand...

Individually, perhaps, but say you have 50 messages. Do those 50 messages
take up less space as individual files or when they're all in the same PST?
 
D

Diane Poremsky [MVP]

Why not try it and see for yourself?

You'll quickly discover messages stored in a pst are large - they have MAPI
info stored with them, along with the internet headers. Lots of overhead.

A text file with 4 messages of approx 23 KB each is less than 10kb... html
coding is stripped from most messages (depends how they are constructed)...
50 plain text messages will have less reduction than 50 HTML, but there will
still be a noticeable difference and the ability to search the text file or
read it outside of outlook makes it more appealing.

--
Diane Poremsky [MVP - Outlook]
Author, Teach Yourself Outlook 2003 in 24 Hours
Coauthor, OneNote 2003 for Windows (Visual QuickStart Guide)
Author, Google and Other Search Engines (Visual QuickStart Guide)



Join OneNote Tips mailing list: http://www.onenote-tips.net/
 
R

Rick Johnston

I am having the same trouble can only save one message at a time as a .txt
file into my hard drive. i need to clean up my emails as my company is going
through a laptop refresh and i will needs to clean up or move all old emails
before 4/1/05
 
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