How to automatically reduce image size

[Niall in Montreal]

Hi,
When I am creating documents in Word and PPoint I use images from
difference sources. Some of the images are very detailed (more than I need)
and create files that are huge. Is there any way of downsizing the images say
to a default (256 colors and ~70 dpi) without having to take each one in turn
and export it to a graphic file, reduce it and then import it again?
On a related note, is there any way of seeing a list of the graphic images
(better still, all objects) in a document so that you have some idea of which
one is taking up all of the space?
/Niall

 

[Jezebel]

Hi,
When I am creating documents in Word and PPoint I use images from
difference sources. Some of the images are very detailed (more than I need)
and create files that are huge. Is there any way of downsizing the images say
to a default (256 colors and ~70 dpi) without having to take each one in turn
and export it to a graphic file, reduce it and then import it again?

Best is to put the graphic into a graphics program FIRST, before going to
Word. Set the finished size, then the resolution, and colors, and save it.
(This is important: docs with a lot of graphics tend to fall over -- make
sure you have a separate backup copy of each graphic.) Experiment to
determine the best file format (GIF, TIFF, etc -- it varies according to
graphic type). Then import the graphic file to Word. Never put graphics into
Word via the clipboard. Manipulating graphics after they've been imported to
Word tends to blow out the size.

On a related note, is there any way of seeing a list of the graphic images
(better still, all objects) in a document so that you have some idea of which
one is taking up all of the space?
/Niall

You can iterate the Shapes collection to see what's there, but that won't
tell you how big each one is.

 

[macropod]

Hi Niall,

If you save the Word document as an HTML file, Word will save each graphic
to a separate file in an associated images folder. This tends to reduce both
the size and resolution of the images and, hence the number of kb each
requires, but you can control that via File|Save as Web page|Tools|Web
Options|Pictures. That will at least let you see the relative sizes of all
the images. Note too that neither changing the scaling of a picture in Word,
or cropping it, changes the memory/storage requirements. If you really want
to keep the Word file small, save your graphics to disk and insert them as
links in Word.

Cheers

 

[Tonka0]

To bulk resize images I use the TOP SECRET Picture Manager within Office 2003
called: "Microsoft Office Picture Manager."

Find it under Start>All Programs>Microsoft Office>Microsoft Office Tools.

1. Find the folder with your pictures (First create another folder with all
your images since you will end up overwriting them)

2. Click the thumbnail or filmstrip icons under the toolbar on the top left.

3. Select all pictures, then the Edit Pictures button near the top centre.

4. Click Resize on the right.

5. Select how you want to resize your pics. It will make them all
relatively close in size (max width or height) and super easy to import.

6. Then do File>Save All.

7. Drag & drop into your document.

I use this program for viewing and editing most of my images. It's also
great for making thumbnails.