How to combine Word docs with endnotes/footnotes?


Y

Yikes

Word: Mac 2004

I have a dozen or so chapters of my book that I wrote as separate Word
Mac X files a few years ago. I just upgraded (!) to Word: Mac 2004.
The files each have numbered footnotes (endnotes, really, at the end of
the text pages).

Is there some way to take all these files and bring them into one doc,
without losing the endnotes? I don't particularly mind if the endnote
numberings all get combined into one long consecutive endnote section
at the end of the whole doc.

Cutting and pasting doesn't seem to work as the end of one document
ends with the endnote section and I can't put the cursor at the end of
that and paste in body text from another file there.

Thanks.
 
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J

John McGhie

You need to paste "ahead" of the end note section. One character ahead is
fine.

The end notes are "not really there", they are simply being "displayed"
there. The actual endnote text is in the endnote reference number attached
to the text where the endnote reference occurs,

When Word compiles them, it displays/prints that text at the end, but it
won't let you edit that section because there's actually nothing there.

Then when Word regenerates the document, the pasted end-notes will all
re-number and also appear in the endnote section.

Hope this helps

Word: Mac 2004

I have a dozen or so chapters of my book that I wrote as separate Word
Mac X files a few years ago. I just upgraded (!) to Word: Mac 2004.
The files each have numbered footnotes (endnotes, really, at the end of
the text pages).

Is there some way to take all these files and bring them into one doc,
without losing the endnotes? I don't particularly mind if the endnote
numberings all get combined into one long consecutive endnote section
at the end of the whole doc.

Cutting and pasting doesn't seem to work as the end of one document
ends with the endnote section and I can't put the cursor at the end of
that and paste in body text from another file there.

Thanks.

--
Don't wait for your answer, click here: http://www.word.mvps.org/

Please reply in the group. Please do NOT email me unless I ask you to.

John McGhie, Microsoft MVP, Word and Word:Mac
Sydney, Australia. mailto:[email protected]
 
Y

Yikes

John McGhie said:
You need to paste "ahead" of the end note section. One character ahead is
fine.

The end notes are "not really there", they are simply being "displayed"
there. The actual endnote text is in the endnote reference number attached
to the text where the endnote reference occurs,

When Word compiles them, it displays/prints that text at the end, but it
won't let you edit that section because there's actually nothing there.

Then when Word regenerates the document, the pasted end-notes will all
re-number and also appear in the endnote section.

Hope this helps

Thanks. What you say is true, I believe, but in the meantime I also got
some advice from a friend which I followed.

Basically, it was to insert a new Section in the file after the first
chapter and then paste in the copied contents of the next chapter. Then
insert a new Section and paste in the next chapter, etc.

By setting the options for Footnotes to restart the numbering with each
new Section, I was able to maintain the footnote numbering for each
chapter (now each in their own Sections).

Hope all this helps for someone encountering the same questions.
 
C

Clive Huggan

Thanks. What you say is true, I believe, but in the meantime I also got
some advice from a friend which I followed.

Basically, it was to insert a new Section in the file after the first
chapter and then paste in the copied contents of the next chapter. Then
insert a new Section and paste in the next chapter, etc.

By setting the options for Footnotes to restart the numbering with each
new Section, I was able to maintain the footnote numbering for each
chapter (now each in their own Sections).

Hope all this helps for someone encountering the same questions.


Excellent solution! Thanks for giving us that feedback.

CH
===
 
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J

John McGhie

You can do that in just a few clicks using the "Master Document" feature.

Look it up in the Help.

And make sure you start and remain in .docx format if you are going anywhere
near Master Documents: the old .doc format is not strong enough to withstand
that duty.

Cheers


Thanks. What you say is true, I believe, but in the meantime I also got
some advice from a friend which I followed.

Basically, it was to insert a new Section in the file after the first
chapter and then paste in the copied contents of the next chapter. Then
insert a new Section and paste in the next chapter, etc.

By setting the options for Footnotes to restart the numbering with each
new Section, I was able to maintain the footnote numbering for each
chapter (now each in their own Sections).

Hope all this helps for someone encountering the same questions.

--
Don't wait for your answer, click here: http://www.word.mvps.org/

Please reply in the group. Please do NOT email me unless I ask you to.

John McGhie, Microsoft MVP, Word and Word:Mac
Sydney, Australia. mailto:[email protected]
 

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