how to convert a excel database to outlook contacts

[Help with outlook]

I have a database of 450 names with phone numbers and addresses in a excel
workbook. I would like to import this into my contacts in either outlook 2007
or windows live

 

[dlw]

in excel save as csv, in outlook - file/import export/from another program or
file/comma separated values (windows) ... etc

 

[Ron de Bruin]

Gord Dibben posted this:

Select the range of data including the headings.
Insert>Name>Define. Give it a name like MyContacts
Save the workbook.

Open Outlook and File>Import/Export>Import from another program>MS Excel

Browse to the Excel file and select it then follow your nose through selecting
the Contacts folder and mapping the fields.

Alternative to naming the range is to save the Excel workbook as a *.CSV file
and import that into Outlook.


Gord Dibben MS Excel MVP

 

[jerz1964]

Ron,
you responded:Select the range of data including the headings.
Insert>Name>Define. Give it a name like MyContacts
Save the workbook. I am not understanding Insert>Name>Define??? I feel I
am close but every time I go to outlook and try to import the contacts from
the excel spread sheet it says I need to define the fields. the top row of
my spread sheet is labels from outlook 2007 contact so I am not sure what I
am missing. Any feedback would be appreciated.

 

[Ron de Bruin]

Insert>Name>Define

It is not there in 2007

Use the shortcut Ctrl F3(working in all Excel versions) to open the Name Dialog
and give your range a name

 

[Ron de Bruin]

I test it also in 2007 and I notice that you can only import
Excel 97-2003 files (You not see Excel 2007 in the list)

Strange

 

[Gord Dibben]

Insert>Name>Define is from Excel 2003

For Excel 2007..............

First select the range of data including the headings

Insert>Name>Formulas>Defined Names.


Gord

 

[Ron de Bruin]

Insert>Name>Formulas>Defined Names.

On the Formulas Tab
In the Defined Names group click on Define name

But Ctrl F3 is easier and working in all versions

 

[Ron de Bruin]

For the OP

See also
http://www.rondebruin.nl/0307commands.htm

Good night

 

[Gord Dibben]

Maybe saving as *.csv would be better?

Have you tried that in 2007 Ron?


Gord

 

[Ron de Bruin]

Hi Gord

I check it with the Outlook pro's and
the new 2007 formats are not supported.

Maybe saving as *.csv would be better?

I think this will work OK Gord (no new format) but not test it.
Will test it this evening

 

[Ron de Bruin]

Hi Gord

I think this will work OK Gord (no new format) but not test it.
Will test it this evening

CSV is working OK in 2007
But in Outlook 2007 it is not possible to import Excel 2007 files.

Maybe I add a page about this Gord on my Mail page with a few screenshots.

 

[Gord Dibben]

Good idea Ron

Thanks for the testing time and effort.


Gord

 

[Ron de Bruin]

I send you a test webpage private Gord for review
I hope you have time to look at it

 

[Gord Dibben]

Thanks Ron

I checked it over and give it the good housekeeping seal of approval.

Users will be able to follow the steps.

What section on your site will the page be linked to?


Gord

 

[Ron de Bruin]

Hi Gord

The link to the page is

Convert Excel data to Outlook Contacts
http://www.rondebruin.nl/mail/importcontacts.htm

And I add the link to my mail page in the "Other Tips" section
http://www.rondebruin.nl/sendmail.htm


Thanks for looking at it