How to get Word 2007 not to print objects

[Geoff Budd]

Does anyone know how to force Word 2007 not to print text boxes or drawing
objects for a particular document?
For example, I would like to include some comments in a text box at the
start of a particular document, but don't want the text box to print when the
document is printed.
I know there's an option in Word Options...Display...Printing Options called
"Print drawings created in Word", but if I uncheck this box, it applies to
all Word documents, not just the one I'm working on.
What I'm looking for is something similar to what you can do in an Excel
workbook, which lets you select a drawing object's properties and untick the
"Print object" box - this does exactly what I want, just for that document.
Any ideas gratefully received,
Geoff

 

[Jay Freedman]

Does anyone know how to force Word 2007 not to print text boxes or drawing
objects for a particular document?
For example, I would like to include some comments in a text box at the
start of a particular document, but don't want the text box to print when the
document is printed.
I know there's an option in Word Options...Display...Printing Options called
"Print drawings created in Word", but if I uncheck this box, it applies to
all Word documents, not just the one I'm working on.
What I'm looking for is something similar to what you can do in an Excel
workbook, which lets you select a drawing object's properties and untick the
"Print object" box - this does exactly what I want, just for that document.
Any ideas gratefully received,
Geoff

I suggest you paste this macro into the Visual Basic Editor project
for your Normal.dotm template (see
http://www.gmayor.com/installing_macro.htm if needed):

Sub PrintWithoutObjects()
Options.PrintDrawingObjects = False
Dialogs(wdDialogFilePrint).Show
Options.PrintDrawingObjects = True
End Sub

Then add a button to the Quick Access Toolbar to run the macro. Use
the original Print button or Ctrl+P to print with the objects, and the
macro to print without them.

 

[Geoff Budd]

Thanks Jay, that worked fine.

(Interestingly, it still prints drop caps, which behave like objects because
you can drag and drop them around the page, but that is probably the one
object you would want to be printed anyway!)

Thanks again,
Geoff

 

[Suzanne S. Barnhill]

Drop caps are in frames, not text boxes, so they are not drawing objects.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA
http://word.mvps.org