hyperlinks in Word

N

Nicki

Help

Does anyone know how to insert multiple hyperlinks in
word - using find and replace?

eg if the word "helpdesk" appear 50 times in the document -
and every occurrence needed to be hyperlinked to a
bookmark "Helpdesk - definitions"

What is the quickest and easiest way of doing this -
rather than having to enter it each time.

Many thanks.
 
J

Jay Freedman

Hi, Nicki,

Insert the hyperlink the first time in the normal way. Select the hyperlink
and copy it to the clipboard.

Now open the Replace dialog. Type the word (e.g., "helpdesk") in the Find
What box, and put the code

^c

in the Replace With box (or click the More button, click in the Replace With
box, click the Special button, and select Clipboard Contents, which puts the
same code in the box). Click the Replace All button.
 
N

Nicki

Hi Jay

Many thanks for this - its fantastic and saving me a lot
of time.

Would you also happen to know the answer to:

How can you easily take yourself back from the hyperlink
to where you were in the original document? Again, do you
have to set up each link to go back where you came from?

Many thanks

Nicki
 
J

Jay Freedman

Hi, Nicki,

If you made some kind of edit (say, add and delete a space) in the
area near the hyperlink, then you could return to it by pressing
Shift+F5, the GoBack command -- as long as you made no more than two
edits after that (the GoBack has a "memory" of three edits).

If you're planning to just read the document and jump around without
editing, then you do have to provide separate hyperlinks for the
return jump.

There's one special exception: If you're using the hyperlinking
capabilities of the table of contents, and you have Word 2002 or 2003,
you can make a toolbar button or shortcut for the command
GoToTableOfContents to return to the TOC. (This is in the Tools >
Customize dialog, in the All Commands list.)
 
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