Incorrect task durations being represented

J

Joshua Tan

Incorrect task durations being represented, a task that has a 2 hour duration
will show an 8 hour duration when a resource enters time against it. This is
a major issue because it reschedules the project.

What's the "thing" going on behind this? How can we resolve this?
 
R

Rod Gill

What hours are being entered on what days? Possibly your resource is
entering 2h on one day then 2h on the next. The duration will of course
expand. Project is telling you that you are not getting the resource
availability you need, hence the duration extending. This is very much
desired behavior.

--

Rod Gill
Project MVP

NEW!! Project VBA Book, for details visit: http://www.projectvbabook.com
 
J

Joshua Tan

Hi Rod,

Thanks for the reply. I'm currently using "Hours of work done per day or per
week: Resources report the hours worked on each task during each time period"
as the reporting method. No managed periods defined.

Some steps to show what I mean:
· Create 4, 2 hour tasks that are all linked FS (1 -> 2 -> 3 -> 4)
· Assign yourself to those tasks and publish the changes
· Using Project Web Access enter 2 hours against the first task and then
accept the updates.
· When you go back to the project plan the duration of the first task will
now be 8 hours and the other tasks will be moved to the next day.

Why does this happen?
 
R

Rod Gill

The tasks have a duration of 2h with 2h of work and units of 100%? Once the
first task's duration changes to 8h, how many hours of actual work?

--

Rod Gill
Project MVP

NEW!! Project VBA Book, for details visit: http://www.projectvbabook.com
 
J

Joshua Tan

Yes to the first question and 2 hours of actual work. There's no problem with
the actual work.

Just that the duration gets pushed out. Changes the projects overall
duration which is not desired.
 
G

Gary L. Chefetz [MVP]

Joshua:

What do you expect to happen? Project reschedules incomplete work when you
process the updates.
 
A

Arthur

If you enter actual work equal to planned work on the same day that it is
planned, I would expect the duration to stay as it was planned. I would
understand this if I was to enter actual work less than work.

If you assign the first task from 8-10 o'clock on a spesific day, and then
later register actual work on the same day. Is it possible that project
spreads these two hours that you register all over the day, that is from 8-16
o'clock thus altering the duration to 8 hours?

There is a almost identical problem if you register less actual work than
remaining work, Project will then altered the duration of the task, expanding
it to the next day. If you at once entering remaining work as zero because
the task is finnished, then project will not alter the duration back to what
it was first.

Arthur

Gary L. Chefetz said:
Joshua:

What do you expect to happen? Project reschedules incomplete work when you
process the updates.
Click to expand...
 
G

Gary L. Chefetz [MVP]

Arthur:

I don't have enough information about the tasks to venture a guess, but you
can apply the task usage or resource usage view, and zoom into days over
hours to see what happened.
 
J

Joshua Tan

Hi Gary,

Assuming there are 4 task with 2 hours duration each to be completed within
the same day, when the task is updated one at a time, submit 2 hours for one
task, it automatically pushes out the other tasks to the next day.

Is this because of a time factor? I.e. First task was to be completed from
8-10 but when the time it was enter it was already past 10 so it pushes the
rest of the task to the next day?

--
Joshua


Gary L. Chefetz said:
Joshua:

What do you expect to happen? Project reschedules incomplete work when you
process the updates.
Click to expand...
 
J

Joshua Tan

In the task usage and resource usage, the actual work and work are correct.
It's just that the duration does not maintain.

2 hours gets turned into 8 hours.
 
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