increasing file size

[MF]

Two scenarios - one issue:

Occurs in both Office XP on Windows XP SP2 and Office 2K3 on W2k SP4

(1) Files grow considerably every time you save a Powerpoint document - I've
disabled the "allow fast saves" option but this makes no difference.

(2) If you take two small ppt files (I've done this with a 154kb file and a
271kb file) and copy the slides from one document into the other and save the
new document then this new file becomes 12MB however many times you save or
save as it.

With either of these scenarios if you drag the slides to a new ppt document
then it returns to being a reasonable size but it doesn't carry all the
formatting with it (typically font sizes increase) which is not much good to
have to do this in the first place but especially if you have to reformat the
entire document.

It seems to be saving revisions or something. I've changed undo levels down
from 20 to 5 but this makes no difference either.

So how can I:
(a) Stop this happening?
(b) Compact the files that have already grown to 20 to 30 MB when they
should be less than 1MB?

Any ideas anyone?

Thank you.

 

[MF]

Steve,

Thanks very much - very interesting.

With the review thing - I think this may well be the case because when you
try to save the document (with the copied slides) as a new document it takes
ages to save and then asks if you want "your changes to be marked as
revisions" - even if you say "No" it's still a huge file. Anyway you say
there "may be a fix" - do you know the fix is?

Thanks very much...

Mike

 

[MF]

Steve,

Thanks again.

Mike

It's fairly simple so I've added it to the same page:

Why are my PowerPoint files so big? What can I do about it?
http://www.rdpslides.com/pptfaq/FAQ00062.htm

Short version, run this to make all the shapes on the slide and title master visible
so you can examine and delete any that don't seem to belong.

Sub ShowAllMasterShapes()

Dim oSh As Shape

For Each oSh In ActivePresentation.SlideMaster.Shapes
oSh.Visible = msoTrue
Next
If ActivePresentation.HasTitleMaster Then
For Each oSh In ActivePresentation.TitleMaster.Shapes
oSh.Visible = msoTrue
Next
End If

End Sub


-----------------------------------------
Steve Rindsberg, PPT MVP
PPT FAQ: www.pptfaq.com
PPTools: www.pptools.com
================================================

 

[MF]

Steve,

I tried both of these vb scripts and neither of them do anything! The remove
the checkmark next to "Add properties to attachments to enable Reply with
Changes" in Outlook makes no difference either.

Is there no way to definitively turn off the revisioning feature?

Thanks very much...

 

[MF]

Steve,

You're a life-saver! Thanks again.

Mike

 

[Angus]

WOOO...

I just select the used font and my file size squeezes from 20MB to 2MB...

Why I spent so much time to go thought "Do this before using powerpoint
seriously", "Why are my powerpoint file so big"... and go thought so many
forums, website, and download so many add-ins, optimizer, updates...

What's a crazy world.

 

[MF]

It is indeed!

WOOO...

I just select the used font and my file size squeezes from 20MB to 2MB...

Why I spent so much time to go thought "Do this before using powerpoint
seriously", "Why are my powerpoint file so big"... and go thought so many
forums, website, and download so many add-ins, optimizer, updates...

What's a crazy world.

 

[Bryndwl]

Steve,

This entire post was very enlightening, but I have a question regarding
using the WhosOnBase VBA code at the link you provided. Rather than having to
paste this code into every PPT file I wanted to check, I followed the
instructions at this link to add a toolbar with a button that executes the
WhosOnBase macro. http://www.pptfaq.com/FAQ00031.htm

Here is the problem: when I manually insert WhosOnBase in a module as part
of the PPT file in question, it runs fine and eliminates the additional file
size. When I try to execute WhosOnBase by clicking on the toolbar I created,
it does not run. How can I get it to run correctly with the button as opposed
to having to re-paste it in each PPT file I want to check?

FYI - I also put the ShowAllMasterShapes code on a button on the same
toolbar and it executes just fine.

Thanks,
Bob